We provide Xero integration services for businesses that need Xero connected to CRM, job management, eCommerce, payroll, ERP and internal systems, so invoices, payments, stock and reporting move properly across the business.
Where off-the-shelf connectors fall short, we build custom Xero API integrations around your workflow. Competitive fixed-price quotes. Australian team. Ongoing support after launch.
We help businesses connect Xero with the systems that create, update or depend on financial data, using custom Xero API integrations where needed.
That usually means Xero CRM integrations, Xero job management integrations, Xero eCommerce integrations, Xero payroll and timesheet integrations, Xero inventory and ERP integrations, and Xero reporting integrations.
If your team is re-entering data, fixing exports, or reconciling systems that never agree, this is usually the fix. We scope it, build it, test it properly, and support it after launch.
These are the most common Xero integration services businesses ask us to build. Pick a tab to see the kind of workflow, automation and business outcome involved.
When a job wraps up, a booking confirms, or an order ships — the Xero invoice should already be there. We build the bridge so it happens automatically.
Line items, GST, payment terms, customer references, tracking categories — all mapped properly. Not half-filled records that someone in finance still has to fix by hand.
Good for businesses where invoicing is delayed because it relies on a person manually creating it in Xero after the fact.
New client in your CRM? It should appear in Xero. Billing address updated in Xero? Your CRM should know. We set up two-way sync so records stay consistent without anyone maintaining both.
Names, ABNs, email addresses, payment terms, account codes — the fields that matter for accurate invoicing and clean reporting.
Good for businesses tired of duplicates in Xero and invoices going to addresses that changed six months ago.
Payments arrive through Stripe, a gateway, or direct deposit — and get matched to the right Xero invoice automatically. Status updates flow back to whatever system your team works in.
Handles partial payments, overpayments, credits and refunds. The matching rules are tuned to your business so edge cases do not stack up unresolved.
Good for businesses where bank reconciliation is still a manual exercise at month-end.
Receipt scanning apps, procurement tools and approval workflows push data straight into Xero. Categories, GST, supplier details and attachments all come through.
Approval chains can run in your own system before anything posts to Xero, giving you a clean audit trail without chasing paper or forwarding emails.
Good for businesses with high expense volumes or anyone who needs better controls before things hit the accounts.
Pull live Xero data — P&L, cash flow, aged receivables, invoice status — and combine it with operational data in Power BI, Google Looker Studio, or custom dashboards.
No more waiting for someone to export a report. No more decisions based on data that is three weeks old.
Good for business owners and CFOs who want to see where the business stands right now, not at the end of the quarter.
Stock levels, purchase orders and cost-of-goods-sold stay accurate across your eCommerce store, warehouse system and Xero. SKUs and reorder points stay aligned.
When stock drops below threshold, reordering can trigger automatically. When systems disagree, clear rules determine which one wins.
Good for online retailers, wholesalers and anyone selling through multiple channels who is tired of stockouts and write-offs.
Approved hours from your rostering or time-tracking tool flow straight into Xero payroll. Overtime calculations, leave accruals and super contributions stay accurate.
Every billable hour gets captured. Every pay run uses real numbers instead of whatever someone remembered to enter.
Good for trades, hospitality groups, mining contractors and any business with shift workers or crews across multiple sites.
Once Xero is connected properly, these are usually the issues that disappear first.
Someone creates an invoice in your job system, then types the same details into Xero. Twice the work, twice the room for error.
The work is done but invoicing waits until someone in finance gets to it. Days pass. Cash flow takes the hit.
CSV exports, reformatted columns, manual imports. The spreadsheet works until someone skips a row or the format changes.
Xero says one thing. Your CRM says another. Your operations system says something else entirely. Month-end becomes a treasure hunt.
CRM, eCommerce, job management, Xero. Each holding a piece of the picture but none sharing it. Your team is the middleware.
The Zap looked great in the demo. Now it drops records, mishandles GST, and nobody finds out until reconciliation.
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
Your team should not be typing the same invoice into Xero that already exists somewhere else. We connect the systems so invoices, contacts and payments flow across automatically.
Less keystrokes, less mistakes, and your admin staff can spend their time on something that actually needs a human.
Job signed off? Order confirmed? The Xero invoice can exist within minutes, not whenever finance gets around to it.
Faster invoicing means faster payments. And nobody is chasing operations for job details that should have been captured already.
When data syncs automatically, there are fewer mismatches to chase. Reconciliation stops being a multi-day event.
Your accountant spends less time asking "why don't these numbers match?" and more time on work that actually matters.
We match the integration to your real process: approval stages, partial payments, credit notes, job phases, multi-entity setups. Not a generic template.
Every business has quirks. We map them out first and build something that works with the grain, not against it.
OAuth2 authentication through Xero's official API. Encrypted connections. Scoped access tokens. Proper error handling and audit logging.
We build it the way your accountant and your IT team would both expect. Auditable, recoverable, and compliant with Australian data requirements.
Most business owners want a straight answer on cost before they invest time in a call. Here is how we approach it.
Tell us what systems you use and what you want connected. We will tell you if it is straightforward or needs deeper scoping. No sales pitch.
Once the scope is clear, you get a fixed price covering build, testing and go-live. No hourly surprises. No scope creep.
Multiple systems involved and the full picture is not obvious yet? We scope a practical first stage that delivers value quickly and informs the rest.
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case studyA clear process so you know what is happening at each stage and there are no surprises.
We are a certified Xero developer, not just a Zapier user. We build directly on the Xero API with proper OAuth2, scoped tokens, and audit-ready logging.
Proper integration code: API connections, data mapping, error handling, retry logic. Not low-code chains that break quietly.
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
If your system has an API or can export data in a structured format, we can almost certainly connect it. We have integrated Xero with HubSpot, Salesforce, Shopify, WooCommerce, simPRO, ServiceM8, Deputy, Employment Hero, custom CRMs and internal job management platforms. A 15-minute call is usually enough to confirm.
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
A straightforward integration like syncing contacts and invoices between Xero and a CRM usually takes 4 to 8 weeks. Larger projects involving multiple systems, custom logic, approval workflows and data migration typically run 8 to 16 weeks.
Yes. Most clients move onto a monthly support plan covering monitoring, bug fixes and updates when Xero or connected platforms change their APIs. Xero pushes API updates regularly. We handle those so nothing breaks.
Yes. HELLO PEOPLE is a certified Xero developer partner. We build custom integrations directly on the Xero API with proper OAuth2 authentication, scoped access tokens, and enterprise-grade error handling. Not a reseller or a Zapier user.
Yes. We use Xero's official OAuth2 authentication. All data moves over encrypted HTTPS connections. Access tokens are scoped to only what the integration needs, and we never store your Xero credentials.
Yes. We regularly take over integrations that were built with Zapier, Make or in-house scripts and are now failing silently. We audit the current setup, identify where data is being lost or corrupted, and either fix it or rebuild it properly with logging and error handling.
Zapier and off-the-shelf connectors work for simple field mapping between two platforms. But if you need specific sync rules, proper error handling, GST logic, multi-step workflows, or anything beyond basic automation, you hit limits quickly. A custom integration matches your exact business logic, handles edge cases, and scales as your volume grows.
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Tell us which systems sit around Xero, what data must move, and where reconciliation delays, manual work, or reporting gaps show up. We will come back with the right integration path and fixed-price scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
