Xero Integration. Certified Xero Developer & Integration Specialists Australia
We are certified Xero developers. We build custom API integrations that connect Xero to your CRM, job management, eCommerce, payroll, inventory and custom software.
Perth-based. Australia-wide. Fixed-price quotes. 18+ years experience.
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Xero API Integration. Custom Xero Development for Australian Businesses
Xero handles the books. But the rest of your business (CRM, job management, eCommerce, payroll, ERP, inventory) lives in other systems. And right now, someone on your team is probably the bridge between all of them.
We are a certified Xero developer partner. We build custom Xero API integrations so data moves between your platforms automatically. Invoices, contacts, payments, stock levels, timesheets, whatever your workflow demands. No re-keying. No spreadsheet imports. No waiting for someone to manually process something that should have happened on its own.
HELLO PEOPLE is a Perth-based Xero integration partner working with businesses across Australia, from trades and field services to retail, hospitality, manufacturing and professional services. If your business runs on Xero and needs it connected to everything else, that is exactly what we do.
Problems we hear every week
If any of these sound like your business, you are not alone. These are the exact things a proper Xero integration fixes.
Re-keying data between systems
Someone creates an invoice in your job system, then types the same details into Xero. Twice the work, twice the room for error.
Invoices stuck in a queue
The work is done but invoicing waits until someone in finance gets to it. Days pass. Cash flow takes the hit.
Spreadsheets bridging the gap
CSV exports, reformatted columns, manual imports. The spreadsheet works until someone skips a row or the format changes.
Numbers that never agree
Xero says one thing. Your CRM says another. Your operations system says something else entirely. Month-end becomes a treasure hunt.
Platforms that ignore each other
CRM, eCommerce, job management, Xero. Each holding a piece of the picture but none sharing it. Your team is the middleware.
Zapier automations that break quietly
The Zap looked great in the demo. Now it drops records, mishandles GST, and nobody finds out until reconciliation.
Get Started
Tell us what Xero needs to connect to
Share the systems you use and what you want automated. We will come back with a straight recommendation and a realistic price.
Xero Integration Workflows
These are the most common Xero integrations Australian businesses ask us to build. Pick a tab to see what is involved.
Invoicing and billing automation
When a job wraps up, a booking confirms, or an order ships — the Xero invoice should already be there. We build the bridge so it happens automatically.
Line items, GST, payment terms, customer references, tracking categories — all mapped properly. Not half-filled records that someone in finance still has to fix by hand.
Good for businesses where invoicing is delayed because it relies on a person manually creating it in Xero after the fact.
Contact and customer sync
New client in your CRM? It should appear in Xero. Billing address updated in Xero? Your CRM should know. We set up two-way sync so records stay consistent without anyone maintaining both.
Names, ABNs, email addresses, payment terms, account codes — the fields that matter for accurate invoicing and clean reporting.
Good for businesses tired of duplicates in Xero and invoices going to addresses that changed six months ago.
Payment reconciliation
Payments arrive through Stripe, a gateway, or direct deposit — and get matched to the right Xero invoice automatically. Status updates flow back to whatever system your team works in.
Handles partial payments, overpayments, credits and refunds. The matching rules are tuned to your business so edge cases do not stack up unresolved.
Good for businesses where bank reconciliation is still a manual exercise at month-end.
Expenses and bills automation
Receipt scanning apps, procurement tools and approval workflows push data straight into Xero. Categories, GST, supplier details and attachments all come through.
Approval chains can run in your own system before anything posts to Xero, giving you a clean audit trail without chasing paper or forwarding emails.
Good for businesses with high expense volumes or anyone who needs better controls before things hit the accounts.
Reporting and dashboards
Pull live Xero data — P&L, cash flow, aged receivables, invoice status — and combine it with operational data in Power BI, Google Looker Studio, or custom dashboards.
No more waiting for someone to export a report. No more decisions based on data that is three weeks old.
Good for business owners and CFOs who want to see where the business stands right now, not at the end of the quarter.
Inventory and stock sync
Stock levels, purchase orders and cost-of-goods-sold stay accurate across your eCommerce store, warehouse system and Xero. SKUs and reorder points stay aligned.
When stock drops below threshold, reordering can trigger automatically. When systems disagree, clear rules determine which one wins.
Good for online retailers, wholesalers and anyone selling through multiple channels who is tired of stockouts and write-offs.
Payroll and timesheet integration
Approved hours from your rostering or time-tracking tool flow straight into Xero payroll. Overtime calculations, leave accruals and super contributions stay accurate.
Every billable hour gets captured. Every pay run uses real numbers instead of whatever someone remembered to enter.
Good for trades, hospitality groups, mining contractors and any business with shift workers or crews across multiple sites.
Enter it once and move on
Your team should not be typing the same invoice into Xero that already exists somewhere else. We connect the systems so invoices, contacts and payments flow across automatically.
Less keystrokes, less mistakes, and your admin staff can spend their time on something that actually needs a human.
Invoices out the door sooner
Job signed off? Order confirmed? The Xero invoice can exist within minutes, not whenever finance gets around to it.
Faster invoicing means faster payments. And nobody is chasing operations for job details that should have been captured already.
How we price Xero integrations
Most business owners want a straight answer on cost before they invest time in a call. Here is how we approach it.
Free 15-minute call
Tell us what systems you use and what you want connected. We will tell you if it is straightforward or needs deeper scoping. No sales pitch.
Fixed-price quote
Once the scope is clear, you get a fixed price covering build, testing and go-live. No hourly surprises. No scope creep.
Stage one for complex projects
Multiple systems involved and the full picture is not obvious yet? We scope a practical first stage that delivers value quickly and informs the rest.
AI-powered document processing that cut manual work by 85%
We helped an Australian insurance firm replace hours of manual data entry with an intelligent processing pipeline. Invoices, claims, and supporting documents now flow straight into their systems, accurately and automatically.
Read the full case study →Your Xero integration at a glance
Xero sits at the centre. We connect it to the systems your team actually uses — so data flows automatically and no one re-keys anything.
From first call to live integration
A clear process so you know what is happening at each stage and there are no surprises.
Why Australian Businesses Choose HELLO PEOPLE for Xero Integration
Certified Xero developer partner
We are a certified Xero developer, not just a Zapier user. We build directly on the Xero API with proper OAuth2, scoped tokens, and audit-ready logging.
We build, not just connect
Proper integration code: API connections, data mapping, error handling, retry logic. Not low-code chains that break quietly.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
Ongoing support after launch
Xero updates its API regularly. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
Common products we integrate with Xero
We connect Xero to 28 platforms across CRM, eCommerce, inventory, payroll, field service and more. Click below to explore all integrations.
Browse all 28 Xero integrations
We had three systems that needed to talk to Xero and nothing was working properly. They scoped it out in a week, built it in six, and it has been running without issues since. Our month-end went from three days to half a day.
Xero integrations by industry
Every industry has its own platforms and its own pain points. Here is how we typically help.
Trades & Field Services
Job finished in simPRO, ServiceM8 or Tradify? The Xero invoice is created automatically with the right line items, GST and customer details. Payment status flows back.
Mining & Resources
Timesheets approved on site push straight into Xero payroll. No spreadsheets bouncing between the mine and head office. Super and allowances are calculated properly.
Manufacturing & Wholesale
Purchase orders, stock levels, supplier bills and sales invoices stay aligned between your warehouse management system and Xero. No manual CSV imports at month-end.
Hospitality Groups
Roster data and approved hours sync into Xero payroll. Tips, split shifts, casual loading and leave are all handled without someone re-entering everything on pay day.
Professional Services
Time entries and project milestones generate Xero invoices. Client records stay in sync between your CRM and Xero so nothing falls through the cracks.
Online Retail & eCommerce
Shopify or WooCommerce orders, refunds, gateway fees and GST flow into Xero automatically. Your books stay clean without weekly CSV imports.
Common questions about Xero integration
Can you connect Xero to our existing software?
If your system has an API or can export data in a structured format, we can almost certainly connect it. We have integrated Xero with HubSpot, Salesforce, Shopify, WooCommerce, simPRO, ServiceM8, Deputy, Employment Hero, custom CRMs and internal job management platforms. A 15-minute call is usually enough to confirm.
Can you integrate Xero with custom-built software?
Yes, and it is one of the most common things we do. If your internal system has an API or a database we can access securely, we build a bridge to Xero for invoices, contacts, payments, bills or whatever else needs to flow between the two.
How much does a Xero integration cost?
We quote fixed price before work starts. A single two-way sync between Xero and one other system (contacts plus invoices, for example) typically runs $5,000 to $15,000. Multi-system integrations with complex business rules and error handling usually fall in the $15,000 to $40,000 range. We will give you a realistic number after scoping.
How long does a Xero integration take?
A straightforward integration like syncing contacts and invoices between Xero and a CRM usually takes 4 to 8 weeks. Larger projects involving multiple systems, custom logic, approval workflows and data migration typically run 8 to 16 weeks.
Do you support Xero integrations after launch?
Yes. Most clients move onto a monthly support plan covering monitoring, bug fixes and updates when Xero or connected platforms change their APIs. Xero pushes API updates regularly. We handle those so nothing breaks.
Are you a certified Xero developer?
Yes. HELLO PEOPLE is a certified Xero developer partner. We build custom integrations directly on the Xero API with proper OAuth2 authentication, scoped access tokens, and enterprise-grade error handling. Not a reseller or a Zapier user.
Do you work with businesses outside Perth?
We are based in Perth and work Australia-wide. Roughly half our integration clients are in Melbourne, Sydney or Brisbane. Remote delivery is standard for us: video calls, screen shares and structured progress updates.
Is our financial data secure during integration?
Yes. We use Xero's official OAuth2 authentication. All data moves over encrypted HTTPS connections. Access tokens are scoped to only what the integration needs, and we never store your Xero credentials.
Can you fix a broken or unreliable Xero integration?
Yes. We regularly take over integrations that were built with Zapier, Make or in-house scripts and are now failing silently. We audit the current setup, identify where data is being lost or corrupted, and either fix it or rebuild it properly with logging and error handling.
Can you migrate us from MYOB to Xero?
Yes. We handle full MYOB-to-Xero conversions including chart of accounts, historical transactions, contacts, payroll and super setup. Fixed price, Australian team.
What is the difference between a Zapier connector and a custom Xero integration?
Zapier and off-the-shelf connectors work for simple field mapping between two platforms. But if you need specific sync rules, proper error handling, GST logic, multi-step workflows, or anything beyond basic automation, you hit limits quickly. A custom integration matches your exact business logic, handles edge cases, and scales as your volume grows.
Get Started
Tell us what Xero needs to connect to
Share the systems you use and what you want automated. We will come back with a straight recommendation and a realistic price.
Tell Us What Xero Needs To Connect To
Tell us what systems you use and what you want automated. We will come back with a clear next step and a realistic idea of cost. No jargon, no pressure.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.
