Xero integration services Australia. Custom xero api integration services and xero developer services for CRM, job management, eCommerce, POS, payroll, inventory and reporting, so invoices, payments, stock and financial data move properly across the business.
Where off-the-shelf connectors fall short, we build custom Xero API integrations around your workflow. Competitive fixed-price quotes. Australian team. Ongoing support after launch.
Built here. Your data stays here.
The systems businesses most often ask us to sync with Xero, CRM, field service, eCommerce, POS, HR and inventory. We also link Xero to inventory platforms including Cin7, Unleashed and DEAR Systems, and to MYOB Acumatica where a business runs both. Click any platform to see its dedicated integration page.
Three stages. No surprises. Every custom xero api integration is delivered personally by the founder, from scoping call through to production cutover. Your live Xero data stays untouched until go-live.
Week 0
15-minute scoping call. We map your Xero setup, the systems you need it connected to (or migrated from), and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live Xero data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
Cutover
Production cutover on a planned window, typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
What an integration actually is
Xero knows what was invoiced and what was paid. It does not know what a job cost, who is on site, or what is sitting in the online store. The work is not moving data once, it is keeping all of it agreed, every day, without anyone retyping.
What you already run
Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.
See how a project runsWhat you get
Invoicing, contact sync, payment reconciliation, expenses, reporting, inventory and payroll. Our custom xero integration services and xero developer services cover each one differently. Pick a tab to see how yours would take shape.
When a job wraps up, a booking confirms, or an order ships, the Xero invoice should already be there. We build the bridge so it happens automatically.
Line items, GST, payment terms, customer references, tracking categories, all mapped properly. Not half-filled records that someone in finance still has to fix by hand.
New client in your CRM? It should appear in Xero. Billing address updated in Xero? Your CRM should know. We set up two-way sync so records stay consistent without anyone maintaining both.
Names, ABNs, email addresses, payment terms, account codes, the fields that matter for accurate invoicing and clean reporting.
Payments arrive through Stripe, a gateway, or direct deposit, and get matched to the right Xero invoice automatically. Status updates flow back to whatever system your team works in.
Handles partial payments, overpayments, credits and refunds. The matching rules are tuned to your business so edge cases do not stack up unresolved.
Receipt scanning apps, procurement tools and approval workflows push data straight into Xero. Categories, GST, supplier details and attachments all come through.
Approval chains can run in your own system before anything posts to Xero, giving you a clean audit trail without chasing paper or forwarding emails.
Pull live Xero data, P&L, cash flow, aged receivables, invoice status, and combine it with operational data in Power BI, Google Looker Studio, or custom dashboards.
No more waiting for someone to export a report. No more decisions based on data that is three weeks old.
Stock levels, purchase orders and cost-of-goods-sold stay accurate across your eCommerce store, warehouse system and Xero. SKUs and reorder points stay aligned.
When stock drops below threshold, reordering can trigger automatically. When systems disagree, clear rules determine which one wins.
Approved hours from your rostering or time-tracking tool flow straight into Xero payroll. Overtime calculations, leave accruals and super contributions stay accurate.
Every billable hour gets captured. Every pay run uses real numbers instead of whatever someone remembered to enter.
No hourly billing, no vague estimates. Here is how custom xero integration services and xero api integration services are scoped, from a free 15-minute call to a fixed-price proposal covering build, testing and go-live.
Tell us what systems you use and what you want connected. We will tell you if it is straightforward or needs deeper scoping. No sales pitch.
Once the scope is clear, you get a fixed price covering build, testing and go-live. No hourly surprises. No scope creep.
Multiple systems involved and the full picture is not obvious yet? We scope a practical first stage that delivers value quickly and informs the rest.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS all connect Xero, in their own way. Here's how we compare on the things that actually matter to an SMB owner.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Xero API | We handle OAuth 2.0 + tracking categories | Prebuilt Xero app, basic fields | You wire the Xero nodes yourself | Weeks of enterprise onboarding |
| Xero invoice + reconciliation flow | Full quote to reconciled | New invoice triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU BAS + GST + STP payroll fit | AU-native, GST codes and STP baked in | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Xero updates the API | We patch, no extra charge | Wait for Zapier to update the app | You update the Xero flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Customer, invoice and GL data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case studyWe had Xero, ServiceM8 and a bunch of spreadsheets pretending to be an integration. HELLO PEOPLE built a proper connection in six weeks. Invoices raise themselves the moment a job is signed off. Our admin overhead dropped by 30 hours a week.
Every custom xero api integration is different, but the six-step structure stays the same. Discovery, architecture, build, testing, go-live and ongoing support once your Xero connections are running in production.
We map your current systems, the data that needs to move, and the edge cases that would trip up a lazy integration. You get a clear scope document before anything is built.
We define what syncs, when it syncs, and which system is the source of truth for each data type. You review and approve the technical plan before development starts.
We connect your platforms using the Xero API. Logging, retries and error alerting are built in from the start so failures are visible, not silent.
Invoices, contacts, payments, GST calculations and edge cases are all validated against Xero sandbox environments before we go anywhere near production data.
We launch carefully, monitor live transactions for the first few cycles, and handle any historical data migration. There is always a rollback plan.
Xero updates its API regularly. We handle those changes, fix issues, and improve the integration as your business evolves. Most clients move onto a monthly support plan.
How it runs today
After
Scoped and quoted before you commit. You own the code and the credentials at the end of it.
Get a fixed-price scopeThird party and external system integration for Xero usually means one of these: ServiceM8, Rezdy, Excel, SQL Server, Medicare, Rossum, Cin7, Unleashed, Shopify and HubSpot. Most of it comes down to invoice and payment data and KPI and bookkeeping reporting. We link Xero to any of them, in either direction. Also written Service M8. If your second system is not listed, ask. The work is the same shape against most APIs, and we will tell you when it is not.
Xero does not issue a simple API key. Access runs on OAuth 2.0, so you create an app in the Xero developer portal and it receives a client ID and secret, which are then exchanged for tokens against each organisation that connects. The app type matters: a private connection to a single organisation is set up differently from an app several clients will authorise. Getting that choice wrong means rebuilding the authentication later, which is the single most common false start we see. Our Xero API access guide covers which type you need.
Xero publishes full developer documentation at developer.xero.com, covering the Accounting, Payroll, Files and Assets APIs. Worth knowing before you scope anything: Xero enforces daily and per-minute call limits per organisation, so a design that works in testing can hit a wall on a busy production file. We size for those limits up front.
A working data bridge between Xero and the systems around it: CRM, job management, eCommerce, POS, payroll, inventory and reporting. Invoices, contacts, payments, stock and timesheets flow automatically. Your finance team stops reconciling by hand and your operations team stops emailing spreadsheets.
It depends on the systems involved, data volume and exception cases. Book a 15-minute call, we scope the specifics, then you get a fixed-price quote covering build, testing and go-live. No hourly billing, no scope creep.
Yes. If your system has an API or exports structured data, we can almost certainly connect it. We have integrated Xero with HubSpot, Salesforce, Shopify, WooCommerce, simPRO, ServiceM8, Deputy, Employment Hero, custom CRMs and internal job management platforms. A 15-minute call is usually enough to confirm the specifics.
A straightforward integration like syncing contacts and invoices between Xero and a CRM usually takes 4 to 8 weeks. Larger projects involving multiple systems, custom logic, approval workflows and data migration typically run 8 to 16 weeks. We work in phases so you see the first working piece early.
Yes. HELLO PEOPLE is a certified Xero developer partner. We build custom integrations directly on the Xero API with proper OAuth2 authentication, scoped access tokens, and production-grade error handling. Not a reseller, not a Zapier user. Perth-based, servicing all Australian states.
Yes. Whether you are moving from MYOB to Xero, running both in parallel during a transition, or reconciling entities that use different accounting platforms, we build the connection. Chart-of-accounts mapping, tracking category alignment and history preservation all handled.
Yes. We use Xero's official OAuth2 authentication. All data moves over encrypted HTTPS connections. Access tokens are scoped to only what the integration needs, and we never store your Xero credentials.
Yes. We regularly take over integrations built with Zapier, Make or in-house scripts that are failing silently. We audit the current setup, identify where data is being lost or corrupted, then either fix it or rebuild it properly with logging and error handling.
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Reconciliation delays, jobs invoiced twice, contacts out of sync, reports that arrive too late. Tell us which systems sit around Xero and where the manual work is happening. We come back with a clear next step and a fixed-price xero integration scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
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