Paper timesheets, spreadsheets, and manual payroll data entry are costing you time, money, and trust. Workers clock on from their phone. Supervisors approve with a tap. Award rates, overtime, and allowances are calculated automatically. Payroll gets accurate data without anyone re-typing a single number.
Perth-based. Australia-wide. Fixed-price quotes after discovery. Built around your award rates and your payroll workflow.
You are here because timesheet errors cost you money every pay cycle. Someone writes down the wrong hours. An overtime trigger gets missed. A penalty rate gets calculated at the wrong level. Your payroll officer spends all of Thursday re-checking timesheets and all of Friday fixing the mistakes from last fortnight.
HELLO PEOPLE builds custom timesheet and time tracking software for Australian businesses. Workers clock on from their phone. Supervisors approve. Award rates, overtime, penalties, and allowances are calculated automatically. Approved data flows straight into your payroll system. No spreadsheets, no re-typing.
This is not a generic time tracker with a stopwatch button. It is timesheet software built around your specific awards, your approval chains, your project structure, and your payroll workflow.
Three stages. No surprises. Delivered personally by the founder.
Week 0
15-minute scoping call. We map your current setup, the gaps causing pain, and the path forward. Fixed-price quote inside 48 hours.
Weeks 1–N
New system built in a sandbox and parallel-run against your live operations. Every workflow, validation and integration verified before production.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
If any of these sound like your pay-run week, your current process is the problem.
Workers fill in paper timesheets, sometimes at the end of the week from memory. Someone in the office collects the sheets, deciphers the handwriting, tallies the hours, and types them into a spreadsheet. Every step is a chance for error. Every error becomes a pay dispute.
Australian awards are complicated. Ordinary hours, overtime at time-and-a-half, overtime at double-time, Saturday rates, Sunday rates, public holidays, shift loadings, travel allowances. Getting it wrong means underpaying workers or overpaying. Both cost you.
You do not know if the crew arrived on site at 6am or 7am. You cannot tell a client when your team was there. When workers self-report hours with no verification, the trust gap is filled with assumptions and disputes.
Mobile clock-on, award rate calculations, approval workflows, project costing, and payroll integration. Each module handles a different piece of the timesheet puzzle.
Workers tap a button on their phone to clock on when they arrive at site. The system records the time, GPS location, and date automatically. No paper timesheets to fill in, no buddy punching, no arguments about who was where.
Works offline for remote sites, mine camps, and construction zones with poor reception. The data saves on the device and syncs when signal returns. Automatic lunch break deductions are applied based on your company rules. No manual adjustments needed.
Mobile app developmentThe system knows your award rates. Ordinary hours, overtime triggers, Saturday rates, Sunday rates, public holidays, shift loadings, travel allowances, site allowances. All calculated automatically as hours are recorded.
When a worker clocks 8.5 hours on a Wednesday, the system splits it correctly: 8 hours at ordinary time, 0.5 hours at time-and-a-half. No spreadsheet formulas. No payroll officer manually checking every timesheet against the award. The rules are built in.
Custom software developmentTimesheets go to the supervisor for approval before payroll sees them. Exceptions get flagged automatically: unusual hours, overtime above a threshold, clock-ons outside the expected geofence, missing breaks.
Supervisors approve or reject from their phone. Timesheet lock-off dates prevent edits after approval. Every change is tracked with a full audit trail. Who edited what, when, and why. Pay disputes get resolved with data, not arguments.
Workflow automation softwareWorkers select which project, job, or cost centre they are working on when they clock in. Labour hours are allocated in real time so you can see actual costs against budget for every project, every day.
For businesses running multiple projects (construction sites, client accounts, maintenance contracts) this means you know which jobs are profitable and which are bleeding hours before the invoice goes out. No more finding out a job lost money after the fact.
Job management softwareApproved timesheets flow directly into your payroll system. Xero, MYOB, KeyPay, Employment Hero. The approved hours, rates, allowances, and deductions push straight through. No one re-types hours into a spreadsheet on Thursday afternoon.
Pay runs that used to take a full day now take an hour. The data is already checked, approved, and formatted. Your payroll officer reviews and clicks process instead of manually entering hundreds of timesheet lines.
Xero integration
Timesheet software is not about technology. It is about paying people correctly, paying them on time, and knowing what the labour is actually costing you.
Manual timesheet processing is where most payroll errors start. Someone mis-reads handwriting. A penalty rate gets applied at the wrong tier. An allowance gets missed. The worker gets underpaid and the next pay run includes a correction, which introduces another error.
When the system calculates rates automatically based on clock times and award rules, the most common payroll mistakes disappear. Workers get paid correctly. You stop fixing last fortnight's problems every pay cycle.
In businesses still using paper timesheets or spreadsheets, pay-run day is an event. Someone collects all the sheets, deciphers the handwriting, enters hours into a spreadsheet, checks the rates, transfers to payroll, and runs the pay. That is a full day. Sometimes two.
With approved timesheets already calculated and formatted, the payroll officer opens the system, reviews the approved data, and processes the run. A two-day task becomes a two-hour task.
Waiting until payroll is processed to see labour costs means you are always looking backwards. By the time you see that a project went over budget on hours, you have already paid for it.
Real-time timesheet data means project managers and business owners see accumulated hours and costs as they happen. If a job is running over, you know on Tuesday, not the following pay run.
When a client questions whether your team was on site for the hours billed, you have GPS-stamped clock records to show them. When a worker disputes their hours, the data is there. Location, time in, time out, approved by supervisor.
For businesses in construction, mining, or any industry where site attendance records matter for safety and compliance, digital timesheets with GPS are not optional any more. They are the baseline.
If your workers record hours on paper, in spreadsheets, or in a system that does not understand Australian award rates, custom timesheet software makes sense.
Multiple crews across multiple sites, award rates with site and travel allowances, overtime every week. Paper timesheets get lost, disputed, or filled in from memory on Friday afternoon.
Remote sites, FIFO rosters, fatigue management, long shifts with complex penalty rates. Reliable offline clock-on and GPS attendance records are non-negotiable.
Split shifts, sleepover rates, weekend penalties, casual staff across multiple facilities. Getting award interpretation right is critical and the consequences of getting it wrong are serious.
Drivers on the road, variable start times, overtime thresholds, fatigue compliance. GPS tracking and automated hour recording replace paper logbooks and manual timesheets.
Casual staff, rotating rosters, public holiday penalties, split shifts, and high turnover. A clock-on system that handles award complexity stops underpayment issues before they start.
Billable hours against client projects and cost centres. Timesheets drive both payroll and client invoicing. Accuracy matters for profitability reporting and client billing.
We start with your award rates and payroll process, design around them, and build in stages. Mobile clock-on goes live first while we layer on reporting and integrations.
No hourly billing that spirals. No vague estimates. Here is how we approach pricing for timesheet projects.
Tell us how your workers record hours today and where the problems are. We will give you an honest answer on what a custom timesheet system would involve.
After a free consultation and paid discovery phase, you get a fixed price for the full build. No hourly billing. You know exactly what it costs before we start.
Mobile clock-on, GPS recording, and supervisor approval go live first. Award rate engine, project costing, payroll integration, and reporting are layered on in phases.
Timesheet software works best when it talks to your payroll, rostering, job management, and attendance systems.
Approved timesheets push directly into payroll. Hours, rates, allowances, and deductions flow through without spreadsheets or manual data entry.
Rostered shifts sync into the timesheet system. Actual hours worked are compared against planned shifts for variance reporting and cost control.
Clock-on events are recorded with GPS coordinates. Geofences around job sites trigger automatic reminders and flag clock-ons from unexpected locations.
Hours logged against jobs and projects feed into your job management platform for real-time labour costing and profitability tracking.
Fingerprint readers, facial recognition, or shared tablet kiosks on site for workers without smartphones. Multiple clock-on methods to suit every team.
Planned rosters import into the timesheet system. Shift swaps, availability, and leave are reflected automatically so timesheets match what was actually worked.
We built a mobile field app for a Perth HVAC company. Digital job checklists, compliance forms, photo capture, time tracking, and automated invoicing replaced paper-based workflows.
Read the full case studyWe had 40 guys filling in paper timesheets. Every fortnight our office manager spent two full days checking hours, calculating overtime, and typing it all into MYOB. Now the crew clock on from their phones, supervisors approve on the spot, and payroll takes two hours instead of two days. We have not had a single pay dispute since we switched.
We write the code, design the interface, deploy the systems, and support them long-term. No subcontracting, no offshore handoffs.
You get a clear price before we start. No hourly billing that spirals, no surprise invoices at the end of the month.
We understand BAS, super, award rates, Australian privacy law, and the tools local businesses actually use. Xero, MYOB, ServiceM8, Tradify.
You talk to the people building your software. No account managers, no project managers relaying messages, no ticket queues.
You own everything. The code, the data, the hosting. No lock-in. No proprietary platforms you cannot leave.
It depends on the scope. A straightforward clock-on app with payroll integration is different from a multi-site system with award rate engines, project costing, and offline capability. We offer a free consultation, then a paid discovery phase. After discovery, you get a fixed-price quote for the full build.
A core timesheet system with mobile clock-on, approval workflows, and payroll integration typically takes 8 to 14 weeks. More complex systems with award rate engines, project costing, and biometric hardware take 14 to 20 weeks. Core features go live first.
Yes. Clock-on, clock-off, and break recording all work without internet. Data saves on the device and syncs when connectivity returns. This is essential for remote mine sites, construction zones, and areas with poor mobile coverage.
Yes. The award rate engine is configured with your specific award: ordinary hours, overtime thresholds, Saturday and Sunday rates, public holiday rates, shift loadings, and allowances. When rates change at the Fair Work review, we update the rules.
When a worker clocks on, the app records their GPS coordinates. You can set geofences around job sites so the system flags clock-ons from unexpected locations. GPS data is stored against each timesheet record for proof-of-attendance reporting.
Xero, MYOB, KeyPay, and Employment Hero are the most common. We also integrate with other payroll platforms via API. Approved timesheet data (hours, rates, allowances, deductions) flows directly into your payroll without spreadsheet exports.
That is exactly what it is designed to do. Workers clock on from their phone. Supervisors approve digitally. Payroll receives the data automatically. The paper trail becomes a digital audit trail with timestamps, GPS records, and approval logs.
We offer monthly support plans covering bug fixes, security patches, award rate updates, new integrations, and feature additions. Most timesheet systems evolve as businesses add sites, change awards, or bring on new payroll providers.
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Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
