Case Studies — Real Projects, Real Outcomes, Real Australian Businesses
Every project here solved a real operational problem for a real business. No theoretical demos. No proof-of-concepts gathering dust.
Browse by industry or service type to find examples relevant to your situation. Then tell us about yours.
Every project starts the same way — with a real business problem
We do not build software for the sake of it. Every project on this page started with a conversation about what was not working: manual processes, disconnected systems, data locked in spreadsheets, teams working around broken workflows.
We scope the problem, design a solution, quote it fixed-price, and build it. The case studies below show the pattern — the challenge, what we built, and the measurable outcome.
Highlighted projects
AI-Powered Document Processing for Insurance
Replaced manual document review with GPT-4 powered extraction. Cut processing time by 85% and achieved 98% accuracy across 200,000+ annual claims.
Read case study →Field Safety App for a Mining Services Company
A mobile-first safety and inspection app for underground and surface operations. Offline-capable GPS tagging, photo capture and real-time compliance dashboards.
Read case study →Patient Portal for a Healthcare Network
Secure patient portal across three clinic locations. Online bookings, results delivery, referral tracking and Medicare-compliant data handling.
Read case study →Multi-Venue Dashboard for a Restaurant Group
Unified operational dashboard pulling live data from POS, rostering, and accounting across 4 venues. Real-time revenue, labour cost and inventory visibility.
Read case study →Browse all case studies
Field Safety App — Mining Services
Offline-capable mobile field safety app with GPS tagging and real-time compliance dashboards.
Read case study → MiningOperational Dashboard — Multi-Site Mining
Real-time production, safety and equipment data across 6 mine sites in a single dashboard.
Read case study → MiningAI Document Search — Mining Procedures
RAG-powered search across 4,000+ safety and procedure documents with source citations.
Read case study → HealthcarePatient Portal — Healthcare Network
Multi-clinic patient portal with bookings, results delivery and Medicare-compliant data handling.
Read case study → HealthcareReferral Workflow — Specialist Clinic
Automated GP-to-specialist referral routing with status tracking and priority triage.
Read case study → HealthcareAI Medicare Rules Engine
AI assistant trained on Medicare rules to answer billing and compliance queries in real time.
Read case study → HospitalityMulti-Venue Dashboard — Restaurant Group
Unified POS, rostering and accounting data across 4 venues with real-time reporting.
Read case study → HospitalityDirect Online Ordering — Café Chain
Commission-free ordering platform replacing third-party delivery apps for a 6-location café group.
Read case study → HospitalityPOS-Integrated Loyalty — Hotel Group
Cross-venue loyalty program syncing with existing POS across bar, restaurant and room service.
Read case study → LogisticsDriver App — Regional Freight
Mobile driver app with route optimisation, proof of delivery and real-time dispatch updates.
Read case study → LogisticsFleet Dashboard — Distribution Company
Real-time fleet tracking dashboard with maintenance scheduling and fuel cost analysis.
Read case study → LogisticsCoR Compliance — Transport Operator
Automated Chain of Responsibility compliance tracking with driver fatigue and load management.
Read case study → TradesJob Management — Electrical Contractor
End-to-end job management with quoting, scheduling, field capture and Xero invoicing.
Read case study → TradesCustomer Portal — Property Maintenance
Tenant and landlord portal for maintenance requests, job tracking and contractor assignment.
Read case study → TradesField App — HVAC Service Company
Mobile field app for HVAC technicians — job checklists, photo capture and compliance forms.
Read case study → Professional ServicesClient Portal — Accounting Firm
Secure document exchange and task tracking portal replacing email-based workflows.
Read case study → Professional ServicesFirm Dashboard — Legal Practice
Practice management dashboard with matter tracking, billing and document management.
Read case study → Professional ServicesAI Knowledge Search — Consulting Firm
AI search across 10 years of reports, proposals and internal knowledge with source citations.
Read case study → MembershipMember Portal — Industry Association
Member portal with renewal, event booking, document access and directory features.
Read case study → MembershipEvent Platform — Community Organisation
Event registration, ticketing and volunteer management platform with payment processing.
Read case study → MembershipLegacy DB Migration — Sporting Club
Migrated 15 years of member data from Access database to a modern web-based system.
Read case study → ManufacturingInventory System — Food Manufacturer
Real-time inventory tracking with batch management, expiry alerts and supplier integration.
Read case study → ManufacturingProduction Dashboard — Metal Fabricator
Live production tracking dashboard with job costing, machine utilisation and quality metrics.
Read case study → ManufacturingWarehouse Management — Building Materials
Warehouse management system with barcode scanning, pick/pack workflows and delivery scheduling.
Read case study → EducationStudent Portal — RTO
Student portal with enrolment, course progress, assessment submission and AVETMISS compliance.
Read case study → EducationOnline Enrolment — Training Provider
End-to-end online enrolment system with payment processing and automated confirmation.
Read case study → EducationAI Knowledge Search — Education Group
AI-powered search across policies, procedures and training materials for staff and students.
Read case study → NDISParticipant Portal — NDIS Provider
Participant and family portal with plan tracking, service booking and progress reporting.
Read case study → NDISScheduling & Billing — Disability Services
Automated scheduling, rostering and NDIS billing with plan budget tracking and claiming.
Read case study → NDISCompliance Platform — Care Organisation
NDIS Practice Standards compliance platform with audit trails and evidence management.
Read case study → PropertyTenant Portal — Property Manager
Tenant self-service portal for maintenance requests, lease documents and payment history.
Read case study → PropertyJob Management — Facilities Company
Facilities management platform with job dispatch, contractor management and SLA tracking.
Read case study → PropertyDigital Inspections — Strata Manager
Mobile inspection app with photo capture, defect tracking and automated report generation.
Read case study → InsuranceAI Document Processing — Insurance
GPT-4 powered document extraction replacing manual review across 200,000+ annual claims.
Read case study → Cross-IndustryEnterprise RAG Knowledge System
Enterprise knowledge management system with RAG-powered search across documents and databases.
Read case study → Cross-IndustryReal-Time Analytics Dashboard — Retail
Multi-location retail analytics dashboard with live sales, inventory and staff performance data.
Read case study → Cross-IndustryXero + Mobile Workforce Integration
Xero integration with field workforce app for automated invoicing, timesheets and job costing.
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Your Project
See something relevant? Let us know what you need built.
Describe your problem, your industry, and your systems. We will scope a tailored solution and quote it fixed-price.
Common questions about our case studies
Are these real projects?
Yes. Every case study is based on a real project we delivered. Client names and some details are anonymised to protect commercial confidentiality, but the problems, solutions and outcomes are real.
Can you build something similar for my business?
Almost certainly. Most of our projects start when a business has a workflow problem that off-the-shelf software cannot solve. If you see a case study that looks like your situation, get in touch and we will scope a tailored solution.
Do you only work in these industries?
No. These are industries where we have deep experience, but custom software is industry-agnostic at its core. If you have operational workflows that need to be digitised, automated or connected, we can help — regardless of sector.
How long do these projects typically take?
Anywhere from 6 weeks for a focused integration or portal to 6+ months for larger enterprise systems. Most projects fall in the 2–4 month range. We scope carefully upfront so timelines are predictable.
Do you provide references from these clients?
Yes, for serious enquiries we can arrange reference calls with previous clients in relevant industries. Just ask during your initial conversation.
What does a typical project cost?
Fixed-price quotes after a scoping phase. Typical range is $15,000 to $150,000+ depending on complexity. We define scope, agree on deliverables, and quote a fixed price — no hourly blowouts.
Tell Us About Your Project
What industry are you in? What systems do you use? What is the biggest operational problem you want solved? We will come back with a plan and a fixed-price quote.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.