Multi-Venue Dashboard for a Restaurant Group
Unified operational dashboard pulling live data from POS, rostering and accounting across 4 venues. Real-time revenue, labour cost and inventory visibility.
Multi-venue restaurant and bar group
A hospitality group running 4 venues across Perth — two restaurants, a bar and a café. Each venue used Lightspeed POS, Deputy for rostering, and Xero for accounting. But nothing was connected.
The operations manager spent Monday mornings pulling data from each system, building spreadsheets, and trying to compare venue performance. By the time the weekly report was done, the numbers were already out of date.
What needed to change
Four venues, three systems each, zero integration. POS data, rostering data and accounting data lived in separate platforms. Comparing revenue against labour cost against food cost required manual extraction from each system for each venue.
No real-time visibility. The owner could not see how today was tracking across venues without calling each venue manager. Revenue, covers, labour cost percentage — all available after the fact, never in the moment.
Manual reporting was eating management time. 8+ hours per week spent building weekly performance reports by hand. The ops manager was a data entry clerk instead of managing operations.
What we built
A unified dashboard pulling live data from Lightspeed, Deputy and Xero across all 4 venues — real-time revenue, labour cost, inventory and comparative performance.
POS Integration
Live connection to Lightspeed POS across all venues. Revenue, covers, average spend, product mix and hourly sales patterns — all in real time.
Rostering Integration
Deputy data feeds into the dashboard — scheduled hours, actual hours, labour cost by venue. Real-time labour cost percentage against current revenue.
Accounting Sync
Xero integration pulls P&L data, reconciled figures and cost of goods. Automated weekly P&L comparison across venues.
Comparative Dashboard
Side-by-side venue comparison on every metric. Drill down from group-level to venue to day to shift. Trend lines and variance alerts built in.
How it works
POS rings up a sale
Transaction data flows from Lightspeed to the dashboard in near real-time. Revenue, covers and product data update continuously throughout the day.
Roster data syncs
Deputy sends scheduled and clocked hours to the dashboard. Labour cost percentage calculates automatically against current revenue.
Dashboard shows current state
The owner or ops manager opens the dashboard and sees all 4 venues — current revenue, labour cost %, covers, average spend. No spreadsheets, no phone calls.
Alerts flag exceptions
Labour cost percentage exceeding target for a venue? Revenue significantly below the same day last week? The system flags it for attention.
Weekly report auto-generates
End-of-week performance report compiles automatically with Xero-reconciled figures. Sent by email every Monday morning — zero manual effort.
Measurable outcomes
I used to spend Monday mornings in spreadsheets. Now I check the dashboard on my phone before I have finished my coffee. I can see which venue needs attention right now — not last week.
How we delivered it
Discovery & API Mapping
1 weekAudited all three platforms across all four venues. Mapped data availability, API capabilities and refresh rates. Defined the key metrics the owner wanted on the dashboard.
Integration Build
4 weeksBuilt connectors for Lightspeed, Deputy and Xero. Handled the data normalisation — different venues had slightly different POS configurations and roster structures.
Dashboard Build
3 weeksBuilt the dashboard with group, venue and drill-down views. Implemented real-time updates, trend comparisons, and configurable alert thresholds.
Testing & Launch
2 weeksValidated data against manual reports for 2 weeks. Trained the owner, ops manager and venue managers. Launched across all 4 venues simultaneously.
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