Your project costs live in linked spreadsheets that break every month. Progress reports take two days to assemble. Nobody sees the overrun until the project is already in trouble. We build project controls software that gives you live budget tracking, earned value analysis, variation management, and progress reporting across your entire portfolio.
Perth-based. Australia-wide. Fixed-price quotes after discovery. Built for construction, engineering, mining, and infrastructure, not generic project management with a controls label on it.
You are here because your project controls setup is costing you more than you realise. Budget overruns get discovered too late, sometimes months too late. Monthly reporting consumes days of commercial team time. There is no single source of truth for project financial health. Every manager has their own spreadsheet, and none of them agree.
HELLO PEOPLE builds custom project controls software for Australian construction, engineering, mining, and infrastructure businesses. Live cost tracking. Earned value analysis. Variation management. Progress reporting. Portfolio dashboards. Connected to your scheduling, accounting, and procurement tools.
This is not a generic project management tool with a cost column bolted on. It is project controls built around how your organisation actually tracks cost, measures progress, and reports to stakeholders.
Three stages. No surprises. Your existing project data stays live until cutover — delivered personally by the founder.
Week 0
15-minute scoping call. We map how you currently track costs, measure progress, manage variations and report to stakeholders. Fixed-price quote inside 48 hours.
Weeks 1–N
New project controls platform built in a sandbox and parallel-run against your live spreadsheets and tools. Every cost code, EVM calculation and report validated before production. No risk to live project data.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
If any of these sound like your monthly reporting cycle, it is time for a proper system.
The cost report is a chain of linked Excel files. Someone changes a tab name, a row gets inserted, and half the formulas break. The commercial manager spends a day fixing links before the numbers can even be reviewed.
Cost data from one spreadsheet, schedule data from Primavera, variation data from a register, risk data from another file. Someone copies and pastes it all into slides. By the time the report is finished, the data is already a week out of date.
You find out a project is $500K over budget at the month-end review. By then, the money is spent. If cost tracking were real-time and earned value flagged the trend two months ago, you could have acted. Now you are in damage control.
Budget tracking, earned value, variation management, resource allocation, and progress reporting. Each module handles a different part of your project controls system.
See committed costs, accruals, actuals, and forecasts in one place. Cost-to-complete calculations update as invoices land and timesheets are approved. Cash flow projections show what is coming, not just what has been spent.
Roll up from cost codes to packages, from packages to projects, from projects to programs. Management sees portfolio financial health without waiting for the commercial team to assemble a spreadsheet each month.
Dashboard & reporting softwareCPI, SPI, EAC, TCPI calculated automatically from your progress data. Percentage complete by cost method, time method, and physical progress method tracked side by side. The system flags variance before it becomes a crisis.
Dashboards show earned value curves, performance indices, and forecast-at-completion against baseline. Project managers see the numbers they need to act on, not a wall of raw data they have to interpret.
Custom software developmentEach variation links to a cost impact, schedule impact, and contractual reference. Submissions, client responses, approvals, and rejections all tracked in one place with a full audit trail.
No more chasing variation claims through email threads. No more discovering unapproved variations buried in a site manager's inbox. The commercial team sees the variation register in real time and acts before deadlines pass.
Workflow automation softwareSkill matching, availability forecasting, and utilisation tracking across your entire project portfolio. Plan resource needs months ahead instead of scrambling each Monday morning to figure out who is available.
When a new project ramps up, you see where the pinch points are before they happen. When a project winds down, spare capacity is visible to everyone who needs to plan. No more overstaffing one site while another is short.
Timesheet softwareMonthly progress reports, executive dashboards, and client-facing updates generated from the system. Cost status, schedule status, risks, variations, and milestones assembled automatically from the data already in the system.
Your commercial managers stop spending two days each month assembling PowerPoint reports by copying numbers from spreadsheets. The system does it. They review it, add commentary, and send it. Hours, not days.
Internal business systems
Project controls software is not about tracking for tracking's sake. It is about catching problems early, forecasting accurately, and freeing your team from manual reporting.
When cost tracking happens in real time and earned value metrics update automatically, overruns show up early. A project trending 8% over budget in month three is fixable. Discovering the same overrun at month nine is a write-off.
Threshold alerts, variance traffic lights, and forecast-at-completion flags mean the right people know about problems when there is still time to act. Not when the project is already in damage control.
Forecast-at-completion based on actual performance, not the original budget. When CPI drops, the forecast adjusts. When variations are approved, the baseline shifts. Cash flow projections reflect reality, not the business case from six months ago.
Leadership makes resourcing and pipeline decisions based on where projects are genuinely heading, not optimistic spreadsheets that get revised every month.
In most project organisations, monthly reporting is a manual assembly job. Someone pulls numbers from the cost system, someone else updates the schedule, a third person chases variation status, and a fourth person puts it all into PowerPoint.
When the data lives in one system, the report assembles itself. Your team reviews and adds commentary instead of transcribing data between seven different spreadsheets.
A portfolio dashboard that shows budget status, schedule status, earned value, and risk flags for every active project. Click into any project for detail. Roll up to program or business unit level for executive reporting.
When you run forty projects at once, you cannot read forty separate reports each month. You need a single view that tells you which projects need attention and which ones are tracking fine.
If you run projects worth millions of dollars and your cost tracking involves spreadsheets that nobody fully trusts, custom project controls makes sense.
Multi-trade projects with progress claims, variations, subcontractor cost tracking, and monthly client reporting. Project controls that match how construction actually works.
Roads, bridges, rail, water. Long-duration projects with complex cost structures, milestone payments, and government reporting requirements.
Shutdown scheduling, capital project cost tracking, earned value on large EPCM contracts, and integration with procurement and warehouse systems.
Engineering hours tracking, procurement commitment tracking, fabrication progress, and vendor performance monitoring against contract milestones.
Audit trail, funding acquittal, milestone-based reporting, and compliance with public sector project governance frameworks.
Wind, solar, and battery projects with phased development, long procurement lead times, construction progress tracking, and commissioning milestone management.
We start with how your organisation actually tracks and reports, design around it, and build in stages. Core cost tracking goes live first while we layer on earned value, variations, and portfolio reporting.
Every project is scoped and quoted individually. These ranges give you a starting point based on the complexity of your controls requirements.
Budget tracking, cost-to-complete, and progress reporting for a single project or small portfolio. Fixed-price after scoping.
Earned value, variation management, resource allocation, portfolio dashboards, and scheduling integration. Fixed-price after scoping.
Multi-entity, multi-program controls with ERP integration, BI platform connectivity, and executive reporting. Custom pricing.
Project controls works best when it talks to your scheduling, accounting, procurement, and reporting tools.
Two-way sync with your construction management platform. Cost data, variations, and document references flow between project controls and the site team's daily tools.
Import schedules, link activities to cost codes, and pull progress updates. Earned value calculations tie directly to your scheduling tool's baseline and actual dates.
Actuals from your accounting or ERP system feed directly into project cost tracking. No manual re-entry of invoice data, purchase orders, or cost allocations.
Variations, progress claims, and cost reports link to supporting documents in SharePoint, Aconex, or your DMS. Full audit trail from cost entry to source document.
Committed costs from purchase orders and subcontracts flow into your project budget automatically. Procurement status visible against every cost line.
Push project data to your BI platform for executive dashboards, portfolio analytics, and custom reporting that goes beyond what the project controls system provides out of the box.
A WA mining company with 6 sites replaced weekly spreadsheet reports with a unified real-time dashboard. Production, safety, and equipment data from every site visible in one view, cutting reporting time by 70%.
Read the full case studyWe had 15 project spreadsheets, each with a different cost tracking format. Monthly reporting took our commercial team three days. HELLO PEOPLE built us a project controls platform with live cost dashboards and automated progress reports. Within two months, we caught a $200K cost overrun on a civil project three months earlier than we would have spotted it in the old system.
We write the code, design the interface, deploy the systems, and support them long-term. No subcontracting, no offshore handoffs.
You get a clear price before we start. No hourly billing that spirals, no surprise invoices at the end of the month.
We understand BAS, super, award rates, Australian privacy law, and the tools local businesses actually use. Xero, MYOB, ServiceM8, Tradify.
You talk to the people building your software. No account managers, no project managers relaying messages, no ticket queues.
You own everything. The code, the data, the hosting. No lock-in. No proprietary platforms you cannot leave.
It depends on complexity. A single-project cost tracker is different from an enterprise portfolio system with earned value, variation management, and BI integration. We offer a free initial consultation, then a paid discovery phase. After that, you get a fixed-price quote for the full build.
A core project controls system typically takes 12 to 18 weeks from kickoff to launch. Larger systems with deep ERP integration, multi-project earned value, and executive dashboards may take 18 to 28 weeks. Core cost tracking and reporting go live first, then additional modules are layered on.
Yes, and that is one of the most common reasons businesses come to us. Linked spreadsheets break, formulas get overwritten, version control is a nightmare, and nobody trusts the numbers. A proper system gives you one source of truth that everyone works from.
Not every business does. But if you run projects over $5M, have contracts that require EVM reporting, or want early warning on cost and schedule performance, earned value is the most reliable method. We configure the EVM approach to match your project types. You do not need a PhD to read the dashboards.
Yes. Procore integration brings in cost data, variations, and RFIs. Primavera and MS Project integration links schedule activities to cost codes for earned value calculations. These are among the most common integrations we build.
Yes. A portfolio dashboard shows budget status, schedule status, earned value performance, risk flags, and resource allocation for every active project. Roll up by program, business unit, region, or client. This is usually the first thing leadership asks for.
We migrate existing project data (budgets, actuals, forecasts, variation registers, and historical cost data) into the new system. The migration is tested and validated before go-live. Most organisations run both systems in parallel for a short overlap period.
We offer monthly support plans covering bug fixes, security updates, new project types, reporting changes, and integration updates. Project controls systems evolve as your portfolio grows and reporting requirements change.
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Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
