Service

Project Controls Software Development Services
for Perth, Melbourne, Sydney, Brisbane businesses.

Project controls software development services for Australian construction, engineering, mining and infrastructure — construction cost software services and cost control software development services with live budget tracking, earned value analysis, variation management and progress reporting across your entire portfolio.

Perth-based. Australia-wide. Fixed-price quotes after discovery. Built for construction, engineering, mining, and infrastructure, not generic project management with a controls label on it.

Book a 20-min scoping call Call 0425 531 127

AU-wide Perth-based · servicing Australia
18+ yrs Building business software
Fixed Price scopes, no surprises
One Source of truth for project costs

Week 0

Project Controls Audit

15-minute scoping call. We map how you currently track costs, measure progress, manage variations and report to stakeholders. Fixed-price quote inside 48 hours.
Weeks 1–N

Build & Parallel-Run

New project controls platform built in a sandbox and parallel-run against your live spreadsheets and tools. Every cost code, EVM calculation and report validated before production. No risk to live project data.
Cutover

Go-Live & Handover

Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.

What We Build

The cost control, EVM and project management modules we build

Live budget vs actual tracking, earned value calculations, variation and change management, resource allocation and automated progress reporting. Each module handles a different piece of construction and engineering project controls.

Live budget vs actual tracking across every project

See committed costs, accruals, actuals, and forecasts in one place. Cost-to-complete calculations update as invoices land and timesheets are approved. Cash flow projections show what is coming, not just what has been spent.

Roll up from cost codes to packages, from packages to projects, from projects to programs. Management sees portfolio financial health without waiting for the commercial team to assemble a spreadsheet each month.

Dashboard & reporting software

EVM metrics calculated from actual progress, not guesswork

CPI, SPI, EAC, TCPI calculated automatically from your progress data. Percentage complete by cost method, time method, and physical progress method tracked side by side. The system flags variance before it becomes a crisis.

Dashboards show earned value curves, performance indices, and forecast-at-completion against baseline. Project managers see the numbers they need to act on, not a wall of raw data they have to interpret.

Custom software development

Track every variation from submission through to approval

Each variation links to a cost impact, schedule impact, and contractual reference. Submissions, client responses, approvals, and rejections all tracked in one place with a full audit trail.

No more chasing variation claims through email threads. No more discovering unapproved variations buried in a site manager's inbox. The commercial team sees the variation register in real time and acts before deadlines pass.

Workflow automation software

See who is working on what, across every project

Skill matching, availability forecasting, and utilisation tracking across your entire project portfolio. Plan resource needs months ahead instead of scrambling each Monday morning to figure out who is available.

When a new project ramps up, you see where the pinch points are before they happen. When a project winds down, spare capacity is visible to everyone who needs to plan. No more overstaffing one site while another is short.

Timesheet software

Automated reports pulling live data, not manually assembled slides

Monthly progress reports, executive dashboards, and client-facing updates generated from the system. Cost status, schedule status, risks, variations, and milestones assembled automatically from the data already in the system.

Your commercial managers stop spending two days each month assembling PowerPoint reports by copying numbers from spreadsheets. The system does it. They review it, add commentary, and send it. Hours, not days.

Internal business systems

Project budget dashboard showing cost tracking and cash flow forecasting

Earned value management dashboard with CPI and SPI performance curves

Variation management register tracking contract changes and approvals

Resource allocation board showing team availability across multiple projects

Automated project progress report with cost and schedule status

Pricing

How we price project controls software development services

Every project is scoped and quoted individually. These tiers give you a starting point based on the complexity of your cost control and earned value requirements.

Core Project Controls

Budget tracking, cost-to-complete, and progress reporting for a single project or small portfolio. Fixed-price after scoping.

Full Controls Platform

Earned value, variation management, resource allocation, portfolio dashboards, and scheduling integration. Fixed-price after scoping.

Enterprise Portfolio

Multi-entity, multi-program controls with ERP integration, BI platform connectivity, and executive reporting. Custom pricing.

Why HELLO PEOPLE

Project Controls Software
HELLO PEOPLE vs the alternatives

Custom software is a big call. Here is how HELLO PEOPLE compares to the three other realistic paths.

Concern	HELLO PEOPLE	Off-the-shelf SaaS	Offshore developer	In-house build
Fit to your project methodology	EVM, WBS and your CBS structure	Generic, forces a new methodology	Generic build, drifts from spec	Slow, tied to hires
Project controls live in 8-14 weeks	Cost + schedule dashboards in 8-14 weeks	Live today, wrong 20% forever	Timeline slips, disputed scope	6 to 12 months to first production
AU construction + safety compliance fit	AU construction + WHS reporting handled	Generic, misses AU quirks	Generic, you code the rules	Depends on the hire
Ongoing cost	One-off + optional support plan	Per seat, per month, forever	Hourly + scope creep	Salary + super + overhead
When project scope changes	We adapt, fixed change scope	Vendor roadmap only	Change order every time	Hire another head
Direct access to the builder	Email Kasun, get Kasun	Support ticket queue	Time-zone gap	Internal team
Project + cost data ownership	You own the code and every project record	Vendor holds the tenancy	Often disputed at handover	You own it

Operational dashboard showing multi-site mining data in real time — Case Study

Case Study

Operational Dashboard for Multi-Site Mining

A WA mining company with 6 sites replaced weekly spreadsheet reports with a unified real-time dashboard. Production, safety, and equipment data from every site visible in one view, cutting reporting time by 70%.

Read the full case study

6 Sites connected

70% Less reporting time

Live Real-time data

We had 15 project spreadsheets, each with a different cost tracking format. Monthly reporting took our commercial team three days. HELLO PEOPLE built us a project controls platform with live cost dashboards and automated progress reports. Within two months, we caught a $200K cost overrun on a civil project three months earlier than we would have spotted it in the old system.

Commercial Manager Perth construction company · 15 active projects, $80M portfolio

Business Outcomes

What changes when your construction cost software actually fits

Cost control software is not about tracking for tracking's sake. It is about catching overruns early, forecasting accurately, and freeing your commercial team from two-day monthly reporting jobs.

Early Warning on Overruns Accurate Forecasting Less Manual Reporting Portfolio-Wide Visibility

Early warning dashboard highlighting project cost variance

Catch budget problems months before they become crises

When cost tracking happens in real time and earned value metrics update automatically, overruns show up early. A project trending 8% over budget in month three is fixable. Discovering the same overrun at month nine is a write-off.

Threshold alerts, variance traffic lights, and forecast-at-completion flags mean the right people know about problems when there is still time to act. Not when the project is already in damage control.

Project forecast dashboard with cost-to-complete analysis

Know where your projects will land, not where you hope they will

Forecast-at-completion based on actual performance, not the original budget. When CPI drops, the forecast adjusts. When variations are approved, the baseline shifts. Cash flow projections reflect reality, not the business case from six months ago.

Leadership makes resourcing and pipeline decisions based on where projects are genuinely heading, not optimistic spreadsheets that get revised every month.

Automated progress report replacing manual PowerPoint assembly

Stop spending two days a month assembling progress reports

In most project organisations, monthly reporting is a manual assembly job. Someone pulls numbers from the cost system, someone else updates the schedule, a third person chases variation status, and a fourth person puts it all into PowerPoint.

When the data lives in one system, the report assembles itself. Your team reviews and adds commentary instead of transcribing data between seven different spreadsheets.

Portfolio dashboard showing status of all active projects

See every project in one view, not one spreadsheet per project

A portfolio dashboard that shows budget status, schedule status, earned value, and risk flags for every active project. Click into any project for detail. Roll up to program or business unit level for executive reporting.

When you run forty projects at once, you cannot read forty separate reports each month. You need a single view that tells you which projects need attention and which ones are tracking fine.

How We Deliver

How our construction software development services deliver

We start with how your organisation actually tracks and reports, design around it, and build in stages. Core cost tracking goes live first while we layer on earned value, variations and portfolio reporting.

Project Controls Audit

We review your current project controls processes. How you track costs, measure progress, manage variations, and report to stakeholders. We identify what works, what does not, and where the biggest pain points are.

System Design

We design the cost breakdown structure, earned value methods, variation workflow, reporting templates, and dashboard layouts. You see wireframes and data models before we write a line of code.

Core Build

Budget setup, cost tracking, and progress measurement are built first. Your team starts using the core system on a live project while we build out variation management, reporting, and resource allocation.

Integrations

We connect to your scheduling tools (MS Project, Primavera), accounting systems (Xero, MYOB, ERP), document management, procurement platforms, and reporting tools (Power BI, Tableau).

Testing & Data Migration

We test every scenario: cost code changes, variation approvals, progress re-baselining, multi-project roll-ups, and edge cases. Existing project data migrates into the new system with full audit trail preserved.

Launch & Training

We launch, train your project controls team, commercial managers, and project managers. Ongoing support covers new project types, reporting changes, integration updates, and feature additions as your portfolio evolves.

FAQs

Common questions about project controls software

How much do project controls software development services cost?

It depends on complexity. A single-project cost tracker is a different scope to an enterprise portfolio system with earned value, variation management and BI integration. Book a free 15-minute call, we run a paid discovery, then you get a fixed-price quote for the whole build. No hourly billing.

How long do construction cost software services take to deliver?

About 12 to 18 weeks for a core project controls system from kickoff to launch. Larger builds with deep ERP integration, multi-project earned value and executive dashboards run 18 to 28 weeks. Core cost tracking and reporting go live first, then additional modules layer on.

Can these cost control software development services replace our spreadsheets?

Yes, and that is the number one reason construction and engineering businesses come to us. Linked spreadsheets break, formulas get overwritten, version control is a nightmare, and nobody trusts the numbers. A proper system gives you one source of truth that everyone works from.

Do we really need earned value software services?

Not every business does. But if you run projects over $5M, have contracts that require EVM reporting, or want early warning on cost and schedule performance, earned value is the most reliable method. We configure EVM to match your project types. You do not need a PhD to read the dashboards.

Can the project management software connect to Procore or Primavera?

Yes. Procore integration brings in cost data, variations and RFIs. Primavera and MS Project integration links schedule activities to cost codes for earned value calculations. These are among the most common integrations we build for construction software development services.

Can we see every project in one portfolio view?

Yes. A portfolio dashboard shows budget status, schedule status, earned value performance, risk flags and resource allocation for every active project. Roll up by program, business unit, region or client. This is usually the first thing leadership asks for.

How do you migrate our existing project cost data?

We migrate existing budgets, actuals, forecasts, variation registers and historical cost data into the new system. Migration is tested and validated before go-live. Most organisations run both systems in parallel for a short overlap period so nothing gets lost.

What happens after our project controls system launches?

You get 30 days post-launch support included. Monthly support plans then cover bug fixes, security updates, new project types, reporting changes and integration updates. Project controls systems evolve as your portfolio grows and reporting requirements change.

Project Controls Software Development Services
for Perth, Melbourne, Sydney, Brisbane businesses.

How our project controls software development services run, end to end

Project Controls Audit

Build & Parallel-Run

Go-Live & Handover

The cost control, EVM and project management modules we build

Live budget vs actual tracking across every project

EVM metrics calculated from actual progress, not guesswork

Track every variation from submission through to approval

See who is working on what, across every project

Automated reports pulling live data, not manually assembled slides

Project controls software services we deliver

Custom project cost-control dashboards

Schedule & critical-path management tools

Earned value management (EVM) software

Variation, RFI & change-order management

Construction & engineering project controls

Multi-project portfolio dashboards