Inventory Accuracy is Poor
Stock levels tracked in spreadsheets, ERP is out of date, physical counts never match the system. Raw materials, work-in-progress and finished goods all have different tracking methods, or none at all.
Industry
Manufacturing & Warehousing Software
for Perth, Melbourne, Sydney, Brisbane businesses.
Inventory management, production tracking, quality systems, warehouse management, supplier portals and operational dashboards. Built for manufacturers, fabricators and distributors.
Software that gives you accurate stock, real-time production visibility and quality records that build themselves. Perth-based, Australia-wide.
- AU-wide Perth-based · servicing Australia
- Quality Tracked end-to-end
- Fixed Price scopes, no surprises
- AU-host Australian-hosted infrastructure
The Manufacturing Context
Most manufacturers have a visibility problem: inventory, production and quality data they cannot trust
Manufacturers and distributors often have software (an ERP, an accounting system, maybe a WMS) but the data is not accurate, the systems are not connected, and the factory floor still runs on whiteboards, paper and tribal knowledge.
Inventory counts are wrong. Production status is an estimate. Quality inspections are on paper filed after the fact. Costing is based on assumptions. The gap between what the system says and what is actually happening on the floor is the gap where money disappears.
Custom manufacturing software closes that gap: scan-based inventory that is always accurate, production tracking recorded at the work centre, quality inspections built into the workflow, and dashboards that show what is actually happening, not what someone typed in yesterday.
Challenges
Common problems in manufacturing and warehousing
Operational pain points we solve with custom software, integrations and floor-level apps.
No Production Visibility
Production status tracked on whiteboards or in people's heads. No real-time view of which orders are in progress, where bottlenecks are forming, or when jobs will be complete. Customers get vague ETAs.
Quality Documentation is Manual
Inspection checklists on paper, quality hold records in filing cabinets, non-conformance reports typed up days later. Traceability from raw material to finished product requires someone to reconstruct the chain manually.
Supplier Management is Reactive
No portal for suppliers to check order status, update delivery dates or submit documents. Communication is email and phone. Lead times are estimated from memory. Stockouts happen because nobody tracked the reorder point.
Warehouse Picking is Slow and Error-Prone
Paper pick lists, manual searches for stock locations, and frequent picking errors. No barcode scanning, no location management, no wave or zone picking. The warehouse operates on tribal knowledge.
Costing and Margins Are Guesswork
True product cost (including materials, labour, overhead, waste and rework) is difficult to calculate accurately. Quotes based on estimates. Margins discovered at tax time. Pricing decisions made on incomplete data.
What We Build
Software solutions for manufacturers and distributors
Inventory management, production tracking, quality systems, warehouse management and operational dashboards.
Inventory & Stock Management
Real-time inventory across raw materials, work-in-progress and finished goods. Barcode or QR code scanning at every movement: receipt, pick, production consume, production complete and dispatch. Stock levels always accurate.
Multi-location management: warehouse zones, bin locations, staging areas and production floor. Know exactly where every item is, not just how many you have.
Reorder point alerts, supplier lead time tracking, min/max stock levels and purchase order generation. Prevent stockouts and excess inventory with data-driven ordering instead of guesswork.
Production Tracking & Scheduling
Production order management: order creation, work instructions, material allocation, production scheduling, progress tracking and completion recording. See which orders are queued, in-progress and complete.
Machine and line scheduling with capacity planning. Visual production schedule that shows workload by resource, highlights bottlenecks and forecasts completion dates based on actual throughput.
Production data capture at the work centre: start/stop times, quantities, scrap, rework, downtime reasons and operator notes. All recorded digitally at the point of work, feeding real-time dashboards and costing.
Quality Management & Traceability
Digital quality inspection checklists at receiving, in-process and final inspection. Results recorded with timestamps, photos, measurements and pass/fail outcomes. Non-conformances trigger workflows automatically.
Full batch traceability: trace any finished product back through production to its raw material lots, supplier batches and inspection records. Essential for recalls, customer complaints and audit compliance.
Non-conformance and corrective action (CAPA) management: log issues, assign investigations, track root cause analysis, implement corrective actions and verify effectiveness. Complete audit trail.
Warehouse Management & Picking
Warehouse management system: goods receipt, put-away with location assignment, pick list generation, packing, dispatch and returns processing. Barcode scanning at every step.
Zone and wave picking for high-volume operations. Mobile pick lists on handheld devices or smartphones. Pick confirmation with scan validation to eliminate errors.
Dispatch management: order staging, carrier allocation, shipping label generation and dispatch confirmation. Real-time visibility of what is picked, packed and shipped.
Operational Dashboards & Reporting
Factory floor dashboards: OEE (overall equipment effectiveness), production rates, downtime, scrap rates, order status and daily targets vs actuals. Visible to operators and managers alike.
Executive dashboards: revenue by product line, margin analysis, inventory turns, supplier performance, quality metrics and capacity utilisation. Data from production, warehouse and accounting systems in one view.
Supplier performance dashboards: on-time delivery, quality ratings, lead time trends and spend analysis. Data-driven supplier management instead of subjective assessments.
Case Study
Warehouse management system with 95% pick accuracy
We built a WMS with barcode scanning, pick/pack workflows, real-time stock levels and delivery scheduling for a building materials supplier.
Read the full case study 95% Pick accuracy
30% Faster fulfilment
4,000+ SKUs managed
Outcomes
What changes when the factory data is actually accurate
Accurate inventory and production data in real time
Scan-based inventory movements mean stock levels are always current. No more physical counts that reveal thousands of dollars in discrepancies. No more production stalled because a component that "should be there" is not.
Production data recorded at the work centre as it happens, not from memory at the end of the shift. Actual times, quantities, waste and downtime: accurate data that feeds costing, scheduling and performance analysis.
Accurate data changes everything downstream: quoting is based on real costs, scheduling uses actual throughput rates, reordering is triggered by actual consumption, and customer ETAs are reliable.
Faster throughput, less waste, lower costs
Warehouse picking errors drop when pick lists are scan-validated. Production scheduling improves when the system knows actual capacity. Material ordering tightens when reorder points are based on real consumption data.
The time staff spend searching for stock, asking about order status, re-entering data across systems and compiling reports is redirected to productive work. In manufacturing, admin overhead is often 15–25% of floor labour, and much of it is eliminable.
Waste and rework tracking identifies the biggest cost drains. When you can see scrap rates by product, line, shift and operator, you can target the root causes instead of accepting "that's just how it is."
Quality and compliance built into operations
Quality checkpoints built into production workflows, not optional paperwork done after the fact. Inspections required at receiving, in-process and final stages. Non-conformances trigger actions automatically.
Full traceability from finished product to raw material lot. When a customer complaint or quality issue arises, you can trace the batch in minutes, not days. Essential for regulated industries and major customer audits.
Compliance documentation generates itself through normal operations. When the auditor arrives, the records are there: complete, timestamped and searchable.
Data-driven decisions instead of gut feel
Real product costing including materials, labour, overhead, waste and rework. Quoting based on actual data. Margin analysis by product, customer and order. Pricing decisions backed by numbers.
Production planning based on actual throughput rates and capacity data, not estimates. Sales can give customers reliable delivery dates because the schedule reflects reality.
Supplier selection and management based on measured performance: delivery reliability, quality ratings, lead times and total cost. Objective data drives better purchasing decisions.
Our Services
Relevant services for manufacturers
The services we deliver for manufacturing and warehousing clients.
Custom Software Development
Inventory systems, production tracking, quality management and warehouse tools.
Dashboard & Reporting
OEE, production rates, inventory levels, quality metrics and executive dashboards.
API & System Integration
Connect ERP, accounting, CRM, warehouse and production systems.
Mobile App Development
Floor-level data capture apps with barcode scanning, checklists and real-time sync.
AI Solutions
Demand forecasting, quality prediction, document processing and knowledge search.
Legacy System Modernisation
Replace Access databases, spreadsheet-based tracking and outdated manufacturing software.
Manufacturing Software
Need inventory tracking, production visibility, or quality management?
Tell us about your operation, your systems, and the data you cannot trust. We will scope a solution and quote fixed-price.
Use Cases
Typical solutions by workflow
Common manufacturing and warehousing workflows we build software around.
01
Real-Time Inventory Management
Scan-based inventory across raw materials, WIP and finished goods with multi-location tracking and reorder alerts.
02
Production Order Tracking
Order management from creation through scheduling, production, quality inspection and completion with real-time progress visibility.
03
Quality Inspection & CAPA
Digital inspection checklists, non-conformance workflows, corrective actions and full batch traceability.
04
Warehouse Pick, Pack & Ship
Scan-validated picking, packing worksheets, dispatch confirmation and carrier integration for accurate order fulfilment.
05
Supplier Portal & Purchasing
Supplier self-service for order status, delivery updates and document submission. Purchase order management and supplier performance tracking.
06
Factory Floor Dashboards
OEE, production rates, downtime, scrap and daily targets displayed live on factory floor screens.
Integrations
Systems we integrate with for manufacturing
We connect ERP, accounting, barcode hardware and carrier platforms.
Xero / MYOB
Purchase orders, supplier invoices, customer invoicing and job costing synced to accounting automatically.
ERP Systems
Integration with existing ERP platforms (SAP, MYOB Advanced, DEAR, Cin7) for master data and transaction flow.
Barcode / RFID Hardware
Barcode scanners, label printers, RFID readers and handheld devices for warehouse and production floor.
Deputy / Tanda
Shift scheduling, time and attendance, and labour cost allocation for production workforce.
Freight / Carrier APIs
Shipping rate lookup, label generation and tracking integration with carriers (Australia Post, StarTrack, TNT, Toll).
AWS / Azure
Australian-hosted cloud infrastructure for production data, inventory, quality records and dashboards.
Project Examples
Manufacturing software we have built
Recent project examples from manufacturing and warehousing clients (details anonymised).
Our inventory was always wrong. Every month the stocktake would find tens of thousands in discrepancies. Production schedules were on whiteboards. Quality inspections were paper forms filed in a cabinet. HELLO PEOPLE built us a system where everything is scanned, tracked and visible. Our stock accuracy went from maybe 91% to over 99%. We can actually trust the numbers now.
Why Us
Why manufacturers choose HELLO PEOPLE
We understand factory floor operations, warehouse workflows and the importance of data you can actually trust.
1. We Understand Manufacturing Operations
We have built inventory systems, production trackers, quality management tools and warehouse systems for manufacturers, fabricators and distributors. We understand BOMs, work orders, batch traceability and the realities of factory floor operations.
2. Practical, Floor-Level Software
Our factory and warehouse apps are designed for the people who use them: operators, pickers, inspectors and supervisors. Big buttons, barcode scanning, minimal typing and clear workflows. Not software designed by people who have never been on a factory floor.
3. We Connect Your Existing Systems
Xero, MYOB, ERP, existing databases, barcode hardware and carrier APIs: we integrate with what you already use. We fill the gaps your ERP cannot cover and connect the disconnected pieces.
4. Fixed-Price, Staged Delivery
Scoped, quoted fixed-price, delivered in stages. Inventory system in 8–12 weeks. Production tracker in 10–14 weeks. Full manufacturing platform in 5–9 months. Working software delivered early.
5. Perth-Based
Based in Perth, working with manufacturers, fabricators and distributors across WA and nationally. On-site visits for factory floor workshops, process mapping and user testing.
6. Ongoing Support
Monthly support plans covering bug fixes, security patches, system monitoring, integration maintenance and feature development. Manufacturing systems need to be reliable and our support ensures they stay online.
FAQs
Common questions about manufacturing and warehousing software
Can you build an inventory system for a manufacturer?
Yes. Scan-based inventory management for raw materials, WIP and finished goods is one of our core manufacturing capabilities. Multi-location tracking, batch/lot traceability, reorder alerts and real-time dashboards. Fixed-price quote after scoping.
Can you integrate with our existing ERP?
Yes. We integrate with SAP, MYOB Advanced, DEAR, Cin7 and other ERP platforms. We add the modules your ERP lacks (production floor apps, quality management, warehouse picking, supplier portals) and keep them connected to ERP as the system of record.
Do your warehouse apps work with barcode scanners?
Yes. We build for standard barcode scanners, handheld devices (Zebra, Honeywell) and smartphone cameras. Barcode and QR code scanning at receipt, pick, pack, dispatch and production stages. Label printing integration included.
Can you help with quality and traceability?
Yes. Digital inspection checklists, non-conformance workflows, CAPA management and full batch traceability from finished product to raw material lot. Designed for ISO 9001, HACCP and industry-specific quality frameworks.
How do you scope and price manufacturing software?
We provide a fixed-price quote after scoping. Focused tools (inventory, production tracking, warehouse management, quality management) each sit at the lower end of project size. A full manufacturing platform combining them is larger.
Can the system work on the factory floor?
Yes. Our production and warehouse apps are designed for floor use: large touch targets, barcode scanning, minimal typing, and durable enough to run on industrial tablets or ruggedised devices. We test with real operators during development.
How long does a manufacturing software project take?
Inventory system: 8 to 12 weeks. Production tracker: 10 to 14 weeks. Warehouse management: 10 to 14 weeks. Full platform: 5 to 9 months in stages. Core modules ship first while advanced features follow.
Do you provide ongoing support?
Yes. Monthly support covering bug fixes, security updates, hardware integration maintenance and feature development. Manufacturing systems run during business hours and need to be reliable. Our support reflects that.
Get Started
Talk to us about software for your manufacturing operation
What do you make? How do you track inventory? What does production scheduling look like today? Tell us, and we will come back with a plan.
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Tell Us About Your Operation
What do you manufacture or distribute? How many SKUs? What systems do you use now? What takes the most time or causes the most errors? We will come back with a plan and fixed-price quote.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
