Integration Hub · AI Documents

AI Invoice Processing Services
so accounts payable stops eating a whole day.

AI invoice capture, document extraction, RAG knowledge search and estimating support, wired straight into the accounting platform, inventory system and approval workflow your business already runs on.

AI invoice processing services, AP automation and AI document extraction for businesses in Perth, Melbourne, Sydney and Brisbane. The invoices, contracts and PDFs that arrive by email get read once and land in the systems that need the numbers.

The AI Document & Invoice Hub is where that work sits. Fixed-price, delivered in stages, with the first results inside the first month.

Book a 20-min scoping call Call 0425 531 127
  • 70–90% AP processing time saved
  • 95–99% Typical extraction accuracy
  • Your tenancy Available, data stays in your environment
  • AU-wide Perth-based · servicing Australia
  • Fixed Price scopes, no surprises
  • Connects Xero · MYOB · NetSuite · Rossum · Cin7
Australian owned and operated

Built here. Your data stays here.

  • No offshore development. Everything is written by our own team in Australia. Nothing is subcontracted overseas.
  • Your data stays onshore. Hosted in Australia, on infrastructure you own, under Australian law.
  • Every state, not just ours. Perth, Melbourne, Sydney, Brisbane, Adelaide and everywhere between.

Where your documents end up

Read every invoice once, post it where it belongs

Supplier invoices, purchase orders and forms are read by AI capture tools like Rossum and Dext, checked, and posted straight into Xero, MYOB, QuickBooks, NetSuite or Business Central. Anything unclear waits for a person.

Tell us what you run See every integration
Document & Invoice AI

Choose the invoice reading tool that fits your accounts

AI document extraction services, accounts payable automation services and Rossum integration services, wired into Xero, MYOB, NetSuite and your approval workflow. Off-the-shelf where it fits; custom when it doesn't.

What document AI actually is

Everything you need already arrives. It just arrives as paper

Supplier invoices, delivery dockets, remittances and purchase orders turn up as PDFs and email attachments in half a dozen formats. Someone opens each one, reads it, decides what it is, and types it into the system that needed it.

What you already run

  • Supplier invoices and bills
  • Delivery dockets
  • Remittance advice
  • Purchase orders
  • Email attachments
What we build

One document processing layer

Reads the document, extracts the fields, applies your coding rules, and posts it into accounting. Anything it is not confident about goes to a person with the document attached rather than being guessed at.

Get a fixed-price scope

What you get

  • Supplier bills coded and posted without manual entry
  • Exceptions raised with the document, not a silent error
  • A queue that shrinks instead of growing with volume
What we build

Five jobs document AI can take off your team

Each tab is a distinct engagement inside our AI invoice processing services offering. AP automation is the most common entry point; RAG knowledge search, product master cleanup, structured approvals and estimating support extend the platform as the document landscape grows.

AI invoice capture wired straight into your accounting platform

What gets captured. Supplier name, ABN, invoice number, invoice date, due date, line items, line-item GST, totals, tax invoice flag. Plus your specific custom fields, project codes, cost centres, purchase-order references.

How it gets there. Suppliers email invoices to a dedicated address (or upload via a portal). The AI extracts fields, matches against supplier and PO records, stages a draft bill in Xero, MYOB or NetSuite. AP reviews the exception queue (typically 5–10% of volume), not the routine.

What changes for the team. Processing time drops 70–90%. Late-payment fees disappear. Suppliers get paid on time. AP clerk moves from data entry to exception handling and supplier relationships, the work that actually requires a person.

One clean product master from five messy sources

The sources. Supplier catalogues (PDF, CSV, web). POS exports. Online-store product lists. Inventory system dumps. Spreadsheet imports. All in different formats, with different field names and inconsistent descriptions.

The work. AI parses each source, normalises the schema (brand · family · size · colour · variant · SKU), clusters near-matches that are actually the same product, and flags the edge cases for human review. We push the clean master back into your inventory and online platforms.

What the business gets. Accurate stock levels. Sales reports that aggregate by real product, not five duplicates. Margin analysis you can trust. New-supplier onboarding in hours instead of weeks.

Staff ask questions; the documents answer

The library. Contracts, policies, SOPs, maintenance manuals, training material, project files. Anything in PDF, Word, PowerPoint or scanned form. Stored in SharePoint, Google Drive, Dropbox or a custom DMS.

The capability. Staff ask plain-English questions ("what is our remediation obligation under the Acme contract?"). The AI answers from the documents and shows the source paragraph with a deep link to the original document. RAG (retrieval-augmented generation), the AI cannot hallucinate beyond what is in the documents.

Where it helps most. Customer support reading from policy. Field teams reading from SOPs. New starters during onboarding. Compliance teams under audit. Sales teams pulling capability statements from past proposals.

Structured approvals that finish in hours, not days

The routing. Invoices route to the right approver based on supplier, project, amount, cost centre or your custom rules. PM approves jobs invoices on the mobile app from site. Manager approves consumables on email. Director approves above-threshold amounts.

The escalation. Invoices not actioned within the SLA escalate automatically, to the deputy, then to the manager. No more invoices forgotten in someone's inbox during annual leave.

The audit trail. Every approval, rejection, comment and route captured against the invoice. When the auditor asks "who approved this and when?", the answer is one click away, not a half-hour archaeology dig through email folders.

Estimating from supplier PDFs in minutes, not days

For who. Construction, engineering, fabrication, electrical contracting, mechanical services, any business where estimates are built from supplier price lists, drawing schedules and structured spec documents.

What gets extracted. Line items with quantities, units, prices and notes. Drawing-schedule items linked back to the drawing reference. Supplier-specific assemblies. Discount and bracket pricing applied per supplier.

What changes. The estimator stops being a data-entry clerk and starts being an estimator. Estimate turnaround drops from days to hours. Win rate lifts because faster quotes win more. See AI Estimating Software for the deeper capability page.

Capabilities catalogue

The full range of document and invoice automation

Every capability below has been delivered for a real Australian business, from a single supplier invoice feed into Xero to a full accounts payable pipeline with approval routing and exception review. If your scenario is not listed, ask, we build bespoke.

Invoice and document automation scope

  • Automated invoice processing software tuned to your supplier formats
  • Invoice processing automation from inbox through to approved bill
  • AI invoice processing services with a confidence threshold you set
  • Automate supplier invoice processing from inbox to ledger
  • Invoice data capture software for PDF, scan and email attachments
  • Automate invoice data entry so nobody retypes a bill again
  • AI document processing services beyond invoices: contracts, forms, POs
  • Intelligent document processing services with human review on exceptions
  • Automated accounts payable processing including approval routing
  • Invoice scanning and processing for paper that still arrives
  • AI document data extraction into the fields your system expects
  • Automate purchase order processing and match to receipts
  • Document processing automation services across the whole AP cycle
  • Reduce manual data entry in finance and admin teams
  • Automate bill processing Xero side, coded and ready to approve

AP Automation & AI Invoice Processing

  • AP automation Australia · AP automation software · accounts payable automation
  • AI invoice processing · AI for invoice processing · invoice automation software
  • AI invoice capture · AI invoice extraction software · AI invoice OCR
  • Invoice OCR automation · invoice OCR software Australia · invoice scanning automation
  • AI PDF invoice extraction · AI document extraction Australia
  • Document AI for invoices · document understanding AI

AI Purchase Order & Supplier Processing

  • AI purchase order processing · AI supplier invoice processing
  • AI approval workflow invoices · invoice approval automation
  • PO matching · three-way match · goods receipt matching
  • Supplier invoice capture · supplier document processing
  • Multi-entity AP automation · multi-company invoice processing

AI Capture Vendors We Integrate

  • Rossum integration · Rossum alternative · Rossum to Xero · Rossum to MYOB
  • Mindee integration · Mindee invoice API
  • ABBYY FlexiCapture integration · ABBYY document AI
  • AWS Textract integration · AWS document AI
  • Google Document AI integration · Google Vision OCR integration
  • Azure Form Recognizer integration · Azure AI document intelligence
  • Klippa integration · Hypatos integration

Target Accounting & ERP Platforms

  • AI invoice to Xero · AI AP automation Xero · Xero invoice automation
  • AI invoice to MYOB · MYOB AP automation · MYOB invoice capture
  • AI invoice to NetSuite · NetSuite AP automation
  • AI invoice to Dynamics 365 BC · Dynamics 365 invoice automation
  • Concur invoice integration · SAP AP automation · SAP invoice processing
  • Power Automate invoice workflow · SharePoint document processing

AI Forms & Product List Extraction

  • AI forms processing software · structured form data extraction
  • Product list extraction AI · line-item extraction from invoices
  • Supplier price list extraction · catalogue data extraction
  • AI data entry automation · document data extraction Australia
  • SFTP invoice processing · email mailbox invoice automation

RAG Knowledge Search & Document AI

  • RAG knowledge search · retrieval-augmented generation Australia
  • AI knowledge base search · plain-English document search
  • SharePoint AI search · Microsoft 365 document AI
  • AI policy search · AI contract search · AI SOP search
  • Custom document AI · document understanding AI · AI document and invoice hub
Case study

AI invoice processing for a high-volume distributor

A national distributor processing 8,000+ supplier invoices a month across three entities and four ERP destinations. We wired AI extraction (custom-tuned on their supplier mix) into MYOB Exo and NetSuite, with PO matching, structured approval routing and a real-time exception dashboard. AP processing time dropped from a full week per cycle to a working day; the AP team moved from data entry to supplier-relationship work.

Read the full case study
8,000+ Invoices per month processed
85% Reduction in AP processing time
98% Extraction accuracy after tuning
<2% Exception rate after first quarter

We were processing 200 supplier invoices a week by hand. AP was permanently behind, suppliers were chasing for payment, late-payment fees were a line item. HELLO PEOPLE deployed AI extraction tuned to our top 30 suppliers in the first six weeks, then rolled out to the long tail. The AP clerk moved off data entry within two months, she now manages supplier relationships and resolves the genuine exceptions. Late-payment fees disappeared in the first quarter.

Financial Controller Mid-market Australian distributor, Sydney
How It Works

How a document & invoice AI project runs, step by step

Every engagement is different, but the delivery structure stays consistent.

  1. Discovery & scoping

    15-minute scoping call. We map your document types, volumes, current tools, and the specific approval workflow. Fixed-price quote inside 48 hours.

  2. Design & mapping

    Extraction blueprint: fields, tolerances, approval routing rules, and how the structured data lands in accounting or ERP. Documented before any code is written.

  3. Build & parallel-run

    Extraction pipeline built in a sandbox and parallel-run against your live document flow for two weeks. Accuracy, exceptions and approvals validated before production.

  4. Launch & handover

    Production cutover on a planned window. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.

FAQs

What people ask before handing invoices to AI

What are AI invoice processing services?

AI invoice processing services use machine-learning models to extract supplier, line-item, GST and PO data from PDF, scanned or emailed invoices, then post the result as a draft bill in your accounting platform. HELLO PEOPLE delivers AI invoice processing services in Australia wired into Xero, MYOB, NetSuite, Business Central and QuickBooks, not as a standalone tool. The AP team reviews exceptions, not every line.

How much do AP automation services cost in Australia?

Every AP automation services project is fixed-price scoped after a free 15-minute call, no hourly billing. A Starter Hub (one accounting platform, 50–500 invoices per month) is the smallest engagement; an AP Automation Hub with structured approval workflows and multi-entity routing is the mid-tier; a Custom AI Document Platform covering RAG, product master and estimating is the largest. Cloud and API costs (Rossum subscription, AWS usage) are billed at cost separately.

How long does an AI invoice processing project take?

Typical AI invoice processing services projects run 3 to 5 weeks for a Starter Hub, 8 to 12 weeks for full AP automation with approval workflows, and 3 to 6 months in defined stages for a custom AI document processing platform. First batch of automated invoices typically flows within the first fortnight regardless of package size.

We already tried Rossum, Hubdoc or Dext, how are your AI document extraction services different?

Off-the-shelf tools do good extraction but the value comes from what happens next, matching to the right supplier and PO, routing to the right approver, posting cleanly into accounting, handling exceptions intelligently. Our AI document extraction services wire the AI directly into your Xero, MYOB or NetSuite workflow rather than leaving it as a standalone tool. The team that previously used Hubdoc as a glorified export step gets a connected accounts payable automation workflow.

Do you offer Rossum integration services for Xero and MYOB?

Yes, Rossum integration services are one of our most common engagements. We deploy Rossum tuned to your supplier mix and wire the extracted invoice data straight into Xero, MYOB, NetSuite or your custom ERP with correct GST codes, tracking categories and PO references. Exceptions queue for human review; the routine 80% flows through automatically.

Which accounting platforms do your accounts payable automation services support?

Xero, MYOB (AccountRight, Business, Exo), NetSuite, Dynamics 365 Business Central, QuickBooks, SAP, Odoo and Concur. Our accounts payable automation services also support custom ERP destinations via API. Multi-entity setups, tracking categories and tax codes are handled per your specific configuration.

Will the AI make mistakes that cost us money?

No, every extracted field gets a confidence score. Fields below your threshold go to an exception queue for human review before anything posts; fields above the threshold post as drafts that AP confirms before hitting the live ledger. Combined accuracy on properly-tuned setups is typically 95–99% on the routine 80% of supplier invoices, with the long tail flagged for human review.

Can sensitive documents stay inside our network?

Yes. As an AI document processing company that services regulated industries (government, health, legal), we routinely deploy AI extraction in your own AWS or Azure tenancy where data never leaves your control. Standard cloud deployments use encryption, access controls and full audit trail. The RAG knowledge-search layer is particularly often deployed inside the client tenancy.

Tell us how many invoices you type in each month

Tell us your supplier invoice volume per month, your accounting platform (Xero, MYOB, NetSuite, Odoo), and whether the work is AP automation, AI document extraction, RAG knowledge search or product cleanup. We will respond with a scoped AI invoice processing services recommendation and a fixed-price quote.

Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.