Invoices entered manually one at a time
Your AP team receives hundreds of invoices weekly. PDFs, scanned documents, email attachments. Someone opens each one, reads it, and types the data into your accounting or ERP system.
Integration
Rossum Integration | AI Document Processing for Your Business
Automate invoice extraction, purchase order matching and document processing with Rossum AI. Extracted data flows straight into your accounting or ERP system.
Perth-based. Australia-wide. Fixed-price implementation.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building custom software
- AI-Powered Document extraction
- Fixed-Price Implementation
Rossum Integration
AI Document Processing That Replaces Manual Data Entry
Your AP team opens invoices, reads them and types the data into your accounting software. Every single one. It is slow, error-prone and expensive. Traditional OCR tools help, until a supplier changes their invoice layout and the template breaks.
Rossum uses AI to read documents the way a human does. No templates to maintain. New supplier formats handled automatically. Extraction accuracy above 98%. We connect Rossum to your ERP or accounting software so extracted data flows through with no manual step.
HELLO PEOPLE is a Perth-based software consultancy. We help Australian businesses eliminate manual document processing by implementing Rossum and connecting it to their financial systems.
How it runs
A Rossum integration project, end to end
Three stages. No surprises. Your live Rossum data stays untouched until cutover — delivered personally by the founder.
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Week 0
Rossum & AP Workflow Audit
15-minute scoping call. We map your Rossum setup, the systems you need it connected to (or migrated to), and the specific workflow gaps. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live Rossum data for two weeks. Every record mapping, field translation and validation rule verified before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What we hear from finance and operations teams
If your team is still manually processing documents, these problems are costing you more than you think.
Data entry errors that cause payment problems
Wrong amounts, wrong supplier codes, transposed invoice numbers. These errors surface later as payment disputes, duplicate payments or reconciliation mismatches.
Every supplier sends documents in a different format
Some send structured PDFs. Some email scanned receipts. Others send Excel exports or CSV files. Your team has to handle every variant manually because your system cannot parse them all.
OCR tools that need constant template maintenance
You tried an OCR tool. It works for some templates. But any format change (a supplier updates their invoice layout) and extraction breaks. Maintaining templates is a job in itself.
Three-way matching done in spreadsheets
Purchase order, goods receipt and invoice. Matching these three documents is done manually or in spreadsheets. Discrepancies surface at month-end, not when they happen.
Multi-language documents from international suppliers
You deal with suppliers across Asia-Pacific. Invoices arrive in different languages, currencies and formats. Your team cannot process them efficiently.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
Rossum Document Processing Workflows
The most common Rossum implementations we build for Australian businesses. Pick a tab to see how each works.
Accounts payable invoice processing
Supplier invoices arrive by email, uploaded PDF or scanned document. Rossum extracts header and line-item data — supplier, invoice number, amounts, tax, due date, payment terms.
Extracted data validated against your supplier master, purchase orders and business rules. Clean invoices flow straight to your accounting system. Exceptions queued for human review.
Purchase order matching and validation
Rossum extracts invoice data and matches it against your purchase orders and goods receipts. Three-way matching automated — quantities, pricing and delivered amounts compared automatically.
Discrepancies flagged with clear context: which line item, what the PO says, what the invoice says. Your AP team resolves exceptions, not data entry.
Insurance and claims document processing
Claims forms, supporting documents, medical certificates and invoices extracted and routed. Document classification identifies the document type before extraction begins.
Claim number, claimant details, incident information and supporting data captured. Multi-page document bundles handled — each page identified and data extracted accordingly.
Logistics and shipping document processing
Bills of lading, packing lists, customs declarations, delivery notes and freight invoices — processed and extracted. Multi-language documents from international partners handled.
Shipment details, container numbers, weights, consignment references and charges captured. Data pushed into your TMS, WMS or freight management system.
ERP and accounting system integration
Extracted and validated document data pushes into your ERP — MYOB, Xero, NetSuite, SAP, Microsoft Dynamics or your custom system. Bills created, coded and ready for approval.
Account codes, cost centres, project codes and tax classifications applied based on business rules, supplier defaults and line-item content.
Custom validation and business rules
Beyond basic extraction — custom validation rules that match your business logic. Duplicate invoice detection, budget limit checks, approval routing based on amount, department or supplier.
Multi-step validation chains: extract, validate against master data, check business rules, route for approval, then post. Exceptions handled at each step.
Why Rossum
Documents read and extracted automatically
Rossum uses AI to read invoices, purchase orders, delivery notes and receipts. Not template-based OCR. Actual intelligent extraction that adapts to new document layouts without manual configuration.
Supplier name, invoice number, line items, amounts, tax, due date and payment terms. Captured from any format, any language.
New supplier formats handled automatically
A new supplier sends an invoice in a layout you have never seen before. Rossum reads it correctly on the first attempt. No template creation, no training images, no waiting.
The AI model learns from corrections, so accuracy improves over time. But it works out of the box. That is the difference.
Documents flow straight into your ERP
Once extracted and validated, document data pushes into MYOB, Xero, NetSuite, SAP or your ERP. No manual entry step. No copy-paste.
AP invoices become bills. Purchase orders match. Line items coded to the right accounts and cost centres. Human review only when Rossum flags an exception.
Data entry accuracy above 98%
Rossum consistently achieves above 98% extraction accuracy. The remaining exceptions are flagged for human review with the problematic fields highlighted.
Compare that to manual entry where error rates typically sit between 3-5%. The quality improvement is immediate and measurable.
Process 10x the documents with the same team
Your AP team stops spending time on data entry and starts spending time on exception management, supplier relationship work and process improvement.
Document volume grows; headcount does not. Seasonal spikes handled without temporary staff.
Pricing
How we price Rossum implementations
Implementation is project-based and fixed-price. Rossum licensing is volume-based and separate.
Free discovery call
Tell us your document volume, types and current processing workflow. We will give you a straight answer on ROI and complexity.
Fixed-price implementation
Rossum setup, ERP integration and business rule configuration, scoped and quoted at a fixed price. Rossum licensing quoted separately based on volume.
Ongoing optimisation
Extraction accuracy improves over time. New document types appear. We keep the pipeline running and extending as your needs evolve.
Case Study
Multi-channel stock + order sync for an Australian retailer
A retailer running an online store, two physical sites and a warehouse system had stockouts, oversells and write-offs caused by mismatched counts. We built a two-way sync between the eCommerce platform, POS and back-office so SKUs, reorder points and order status stay aligned everywhere.
Read the full case study 98% Stock accuracy across channels
60% Drop in oversell incidents
12hrs Saved per week on reconciliation
Real-time Order + inventory flow
How It Connects
Your Rossum integration at a glance
Documents arrive. Rossum extracts. Data flows to your ERP. Exceptions get human review. Clean data lands in your systems.
Rossum AI
Email / Upload Document ingestion
Xero / MYOB Bills & invoices
Purchase Orders 3-way matching
ERP / NetSuite Enterprise posting
Approvals Review & approve
Reporting Processing metrics
How It Works
From document chaos to automated processing
A structured implementation that gets Rossum working with your existing ERP and accounting systems.
Why us
Why HELLO PEOPLE for integrations
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We were processing 800 supplier invoices a month manually. Rossum now handles 95% of them with no human touch. Our AP team went from data entry to exception management. The ROI was obvious within the first quarter.
Industries
Rossum integrations by sector
Any business processing documents at volume benefits from AI extraction. The integration matches your industry requirements.
Finance & Accounting
AP invoice processing for finance teams. Hundreds of supplier invoices extracted, validated and posted to your accounting software. Manual entry eliminated.
Insurance
Claims documents, medical certificates, police reports, repair quotes. Classified, extracted and routed into your claims management system. Multi-document bundles handled.
Logistics & Freight
Bills of lading, customs declarations, packing lists and freight invoices from international partners. Multi-language extraction for Asia-Pacific supply chains.
Manufacturing
Supplier invoices matched against purchase orders and goods receipts. Three-way matching automated for raw material, component and service supplier invoices.
Property & Construction
Subcontractor invoices, progress claims, variation orders and compliance documents. Complex line items and retention amounts handled in extraction rules.
Healthcare
Supplier invoices, equipment purchase orders, pathology reports and medical supplier statements. Compliance-sensitive document handling with audit trails.
FAQs
Common questions about Rossum integration
How is Rossum different from regular OCR?
Traditional OCR needs templates. You teach it where to find data on each invoice layout. Rossum uses AI to understand documents like a human would. It reads new layouts without templates and improves accuracy over time from corrections.
What accuracy does Rossum achieve?
Typically above 98% on header fields (supplier name, invoice number, total, date) and above 95% on line items. Accuracy improves over time as the system learns from human corrections on your specific documents.
How much does a Rossum integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
What document types can Rossum handle?
Invoices, purchase orders, delivery notes, receipts, bills of lading, customs declarations, claims forms, medical certificates and more. If it has structured data in a semi-consistent format, Rossum can extract it.
Can you connect Rossum to MYOB?
Yes. Extracted invoice data creates bills in MYOB with the correct supplier, amounts, GST codes, due dates and account coding. Approval workflow can be handled in MYOB or as a step before posting.
We process documents in multiple languages. Can Rossum handle that?
Yes. Rossum supports multi-language extraction. Invoices in English, Mandarin, Japanese, Korean, Indonesian and European languages are all handled without separate configurations.
How long does implementation take?
A standard AP automation project (Rossum setup, ERP integration and testing) takes 6 to 10 weeks. More complex setups with multiple document types and validation rules take 10 to 14 weeks.
What about data privacy and security?
Rossum is SOC 2 Type II compliant. Data encrypted in transit and at rest. We configure retention policies to match your data governance requirements. For sensitive industries, isolated deployment options are available.
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Tell Us About Your Document Processing
What document types, what volume, and what systems do they need to flow into? Tell us and we will come back with a clear scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
