Rossum integration services Australia for AP and finance teams. Rossum invoice integration and Rossum AP automation integration that pushes extracted bills into Xero, MYOB, NetSuite or Dynamics 365 with the right coding.
Perth-based. Australia-wide. Fixed-price implementation.
The systems businesses most often ask us to sync with Rossum for bill capture, PO matching and posting. Click any platform to see its dedicated integration page.
Three stages. No surprises. Your live AP workflow stays untouched until cutover. Every custom Rossum integration service is delivered personally by the founder, from scoping call to production posting.
Week 0
15-minute scoping call. We map your Rossum setup, the systems you need it connected to (or migrated to), and the specific workflow gaps. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live Rossum data for two weeks. Every record mapping, field translation and validation rule verified before production. No risk to live data.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
AP automation, PO matching, claims processing, logistics documents, ERP posting and custom validation. Our Rossum invoice integration work covers each one differently. Pick a tab to see how yours would take shape.
Supplier invoices arrive by email, uploaded PDF or scanned document. Rossum extracts header and line-item data — supplier, invoice number, amounts, tax, due date, payment terms.
Extracted data validated against your supplier master, purchase orders and business rules. Clean invoices flow straight to your accounting system. Exceptions queued for human review.
Rossum extracts invoice data and matches it against your purchase orders and goods receipts. Three-way matching automated — quantities, pricing and delivered amounts compared automatically.
Discrepancies flagged with clear context: which line item, what the PO says, what the invoice says. Your AP team resolves exceptions, not data entry.
Claims forms, supporting documents, medical certificates and invoices extracted and routed. Document classification identifies the document type before extraction begins.
Claim number, claimant details, incident information and supporting data captured. Multi-page document bundles handled — each page identified and data extracted accordingly.
Bills of lading, packing lists, customs declarations, delivery notes and freight invoices — processed and extracted. Multi-language documents from international partners handled.
Shipment details, container numbers, weights, consignment references and charges captured. Data pushed into your TMS, WMS or freight management system.
Extracted and validated document data pushes into your ERP — MYOB, Xero, NetSuite, SAP, Microsoft Dynamics or your custom system. Bills created, coded and ready for approval.
Account codes, cost centres, project codes and tax classifications applied based on business rules, supplier defaults and line-item content.
Beyond basic extraction — custom validation rules that match your business logic. Duplicate invoice detection, budget limit checks, approval routing based on amount, department or supplier.
Multi-step validation chains: extract, validate against master data, check business rules, route for approval, then post. Exceptions handled at each step.
Implementation is project-based and fixed-price. Rossum licensing is volume-based and quoted separately. Here is how Rossum AP automation integration work gets scoped, from a free discovery call to a fixed-price proposal.
Tell us your document volume, types and current processing workflow. We will give you a straight answer on ROI and complexity.
Rossum setup, ERP integration and business rule configuration, scoped and quoted at a fixed price. Rossum licensing quoted separately based on volume.
Extraction accuracy improves over time. New document types appear. We keep the pipeline running and extending as your needs evolve.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS can all move documents around, in their own way. Here's how we compare for a real AP automation build.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Rossum API | We handle auth + schema + queues | Basic Zap app, header fields only | You build the Rossum nodes | Weeks of enterprise onboarding |
| Rossum document to AP invoice flow | Capture, validate, post all handled | Basic doc-uploaded triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU GST + invoice compliance fit | AU-native, GST + tax invoice rules | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Rossum updates the API | We patch, no extra charge | Wait for Zapier to update | You update the flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Document and extracted-data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A retailer running an online store, two physical sites and a warehouse system had stockouts, oversells and write-offs caused by mismatched counts. We built a two-way sync between the eCommerce platform, POS and back-office so SKUs, reorder points and order status stay aligned everywhere.
Read the full case studyWe were processing 800 supplier invoices a month manually into MYOB. HELLO PEOPLE stood up Rossum, wired it into our AP workflow and now 95% of bills post themselves with the right GL code. Our AP officer went from data entry to exception management inside a quarter.
Every project is different, but the six-step structure stays the same. Discovery, Rossum configuration, integration build, testing, go-live, then continuous improvement as extraction accuracy grows.
A live AP pipeline. Supplier invoices arrive by email or upload, Rossum extracts the header and line items, business rules validate and code them, and the finished bills post into Xero, MYOB, NetSuite or Dynamics 365 ready for approval. Your AP officer manages exceptions instead of keying invoices.
Pricing depends on document volume, target systems and how complex your coding and approval rules are. Book a free 15-minute call so we can understand the scope. You then get a fixed-price implementation quote inside 48 hours. Rossum licensing is separate and volume-based.
About 6 to 10 weeks for a standard AP build with Rossum, one ERP and standard validation rules. Bigger multi-entity setups with several document types and complex approval chains take 10 to 14 weeks, delivered in phases so you see extraction accuracy improving on real documents.
Yes. Extracted bills flow into Xero with the correct contact, GST codes, tracking categories, due dates and account coding. Duplicate detection runs before posting. Approvals can happen in Rossum or in Xero, whichever suits your finance team.
Traditional OCR needs templates. You teach it where to find data on each supplier layout. Rossum uses AI to read invoices like a person would. It handles new layouts without templates and improves accuracy over time from corrections your team makes.
Typically above 98 percent on header fields like supplier name, invoice number, total and date, and above 95 percent on line items. Accuracy grows over time as the AI learns from human corrections on your specific supplier documents.
Yes. Extracted invoice data creates bills in MYOB, NetSuite or Dynamics 365 Business Central with the right supplier, amounts, tax codes, due dates and account coding. Approval workflow can sit inside the ERP or as a step before posting.
Rossum is SOC 2 Type II compliant. Data is encrypted in transit and at rest. We configure retention policies to match your data governance requirements. For sensitive industries, isolated deployment options are available on request.
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What document types, what monthly volume, and which ERP or accounting system do they need to flow into? Tell us the shape of your AP workflow and we come back with a clear scope and fixed price.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
