Microsoft Access Integration — Connect, Upgrade or Replace
Your Access database runs a chunk of the business. But it doesn't talk to your accounting, CRM or anything else. We connect it, upgrade it, or build something better — your call.
Perth-based. Australia-wide. We've seen every kind of Access database.
Your Access Database Is Running the Business — Let's Connect It
Someone built a Microsoft Access database years ago. It tracks customers, orders, inventory, jobs — maybe all of the above. It works. The business depends on it. But it sits on a shared drive, it doesn't talk to your accounting software, and the person who built it is long gone.
We help Australian businesses that rely on Access databases. Whether you need to connect it to Xero or MYOB, move the back-end to SQL Server for reliability, or replace it entirely with a modern web application — we've done all three, many times.
HELLO PEOPLE is a Perth-based software consultancy. We specialise in connecting, upgrading and replacing legacy systems that businesses have outgrown but can't afford to just switch off.
We hear these from Access users every week
If your business depends on an Access database that nobody quite understands, you're not alone.
The database is on someone's desktop
The .accdb file lives on Sharon's machine. Or a shared network drive. When her laptop is off, the database is off. When the drive goes down, the business stops.
Nobody else understands the forms and queries
Someone built the Access database ten years ago. They left. Now it runs half the business, but nobody fully understands the macros, relationships or VBA code inside it.
Data has to be copied into other systems
Orders entered in Access get re-typed into Xero. Customer records maintained in two places. Reports stitched together in Excel because Access can't talk to anything else.
Multi-user access keeps breaking
Two people open the database at once and records get locked. Or worse, data corrupts. You've split the front-end and back-end but it still misbehaves under any real load.
The 2 GB file size limit is getting close
Years of data accumulating. The database is growing. Once it hits 2 GB it corrupts and you lose everything unless you compact regularly. Everyone knows this risk but nobody has fixed it.
No remote access without VPN headaches
Staff working remotely can't reach the database. Or they do via VPN and it's painfully slow. The world moved to cloud but your core system is still tied to the office network.
Get Started
Show us the database
Tell us what the Access database does, what systems it needs to talk to, and what's keeping you up at night. We'll give you a straight answer.
Access Database Solutions
Integration, upgrade or replacement — here are the most common Access projects we deliver.
Access to cloud integration
Your Access database connected to Xero, MYOB, Salesforce, HubSpot or any cloud platform. Data flows between systems so your team stops re-entering information.
We read the Access schema, map the data to your target systems and build a reliable sync. New records, updates and deletions handled correctly.
For businesses that need their Access data in other systems but aren't ready to replace Access yet.
Access back-end to SQL Server
Your Access front-end forms stay exactly as they are. But the data moves to SQL Server. Multi-user concurrency problems disappear. The 2 GB limit gone. Proper backup and recovery in place.
This is the most common first step — low risk, high reward. Your team notices faster performance. You get reliability.
For businesses with multi-user Access databases that keep corrupting or hitting size limits.
Access to web application migration
When Access forms are limiting your business — no mobile access, no remote working, no customer portal — we build a web application that replaces Access entirely.
Your data migrates. Your business logic preserved. But now it runs in a browser, works on phones, and doesn't depend on someone's laptop being turned on.
For businesses that have outgrown Access and need modern capabilities.
Data audit and cleanup
Years of data entered by different people with no validation rules. Duplicate customers. Invalid postcodes. Inconsistent naming. Before integration or migration, the data needs cleaning.
We audit the database, identify quality issues, build cleanup scripts and validate the results. You start the next phase with data you can trust.
Essential before any migration or integration project. Bad data in, bad data out.
Reporting beyond Access reports
Access reports are functional but limited. We connect your Access data (or the SQL Server back-end) to Power BI, Google Data Studio or a custom reporting dashboard.
Real-time visuals, cross-system data, drill-down capability and dashboards that update automatically. Share reports without needing Access installed.
For businesses that need better visibility across their Access data and other systems.
Ongoing Access support and maintenance
Your Access database keeps running. We keep it healthy — regular compaction, performance tuning, bug fixes, form modifications, new reports, VBA updates.
The person who built it left. We become your Access support team. We document what exists, stabilise it, and keep it evolving with your business.
For businesses whose Access database is critical but nobody left knows how to maintain it.
Your Access database stays live during integration
We don't rip out the database on day one. We connect it to your other systems first — syncing data to your accounting software, CRM or cloud platform while Access keeps running.
Your team keeps using what they know. The integration runs underneath. No big-bang switchover.
Access data flows to your accounting and CRM
Orders, customers, invoices, stock levels — whatever lives in Access can sync to Xero, MYOB, Salesforce, HubSpot or any modern platform. No more re-keying between systems.
Two-way sync where needed. One-way push where that makes more sense. We match the data flow to how your business actually works.
How we price Access projects
Depends on what the database does, how it's built, and where you want to end up.
Free discovery call
Show us the database. Tell us what it does and what's painful. We'll give you a straight answer on options and cost.
Fixed-price quote
Integration, SQL upgrade, web migration, cleanup — each scoped and quoted at a fixed price. No hourly creep while we figure things out.
Ongoing support
Monthly support plans for maintenance, bug fixes and enhancements. Your Access database stays healthy while you decide the long-term plan.
AI-powered document processing that cut manual work by 85%
We helped an Australian firm replace hours of manual data entry with an intelligent processing pipeline. Invoices, claims, and supporting documents now flow straight into their systems — accurately and automatically.
Read the full case study →Your Access integration at a glance
Access at the centre. Connected to accounting, CRM, reporting and cloud. Or replaced entirely.
From audit to connected or replaced
We start by understanding what exists. Then we give you options with real costs.
Why HELLO PEOPLE for integrations
We build, not just connect
We write proper integration code — API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We had an Access database that ran our entire order management process. Nobody knew how it worked. HELLO PEOPLE audited it, connected it to Xero for invoicing, and moved the back-end to SQL Server so it stopped corrupting. We are now planning the full web app replacement.
Access databases we've helped with
Access databases exist in every industry. The business logic inside them is often irreplaceable — the technology just needs upgrading.
Trades & Construction
Job tracking, quoting and customer databases built in Access years ago. We connect them to your accounting and scheduling software — or replace them entirely with something modern.
Manufacturing
Product catalogues, BOM tracking, order management and production scheduling running in Access. We connect it to your ERP and inventory systems or build a proper replacement.
Not-for-Profits
Donor databases, membership records and program tracking built on a shoestring budget in Access. We help integrate with modern fundraising and reporting platforms.
Professional Services
Client records, project tracking and time logging in Access. We connect to your accounting and invoicing — or migrate to a proper practice management system.
Healthcare & Allied Health
Patient records, appointment tracking and billing in Access. We help integrate with Medicare claiming, practice management and cloud-based clinical systems.
Wholesale & Distribution
Product catalogues, order processing and customer accounts in Access. We connect to your warehouse, accounting and eCommerce — or build a modern replacement.
Common questions about Access database integration
Can you work with our Access database without replacing it?
Yes. Integration doesn't mean replacement. We connect your Access database to your other systems — accounting, CRM, reporting — so data flows automatically. Access keeps running as your team knows it.
What if nobody here understands the database?
That's common. The person who built it left years ago. We audit the database from scratch — tables, relationships, queries, VBA modules, forms — and document everything. Then we can support, integrate or migrate it.
How much does an Access integration cost?
A basic integration connecting Access to your accounting software typically costs $5,000 to $12,000. Moving the back-end to SQL Server usually runs $8,000 to $20,000. Full web application replacement ranges from $20,000 to $80,000 depending on complexity. All fixed-price after scoping.
Can you move our Access database to the cloud?
Yes. The most common path is moving the data to Azure SQL or a cloud-hosted SQL Server and either keeping Access forms as a front-end or replacing them with a web application. We help you decide which approach fits your situation.
Our database has years of important data. How do you prevent data loss?
We take a full backup before touching anything. During integration or migration, we run parallel — old and new running simultaneously. Every record validated before cutover. Your data is the most important part.
Can you fix our multi-user problems without migrating?
Often yes. Properly splitting the front-end and back-end, fixing connection strings, optimising queries and implementing proper record locking solves most multi-user issues. If it doesn't, SQL Server back-end is the next step.
We have VBA code and macros. Will those still work?
If you keep Access as the front-end with a SQL Server back-end, most VBA code continues working with minor adjustments. If migrating to a web app, we rebuild the business logic in the new platform.
How long does an Access project typically take?
Integration with cloud software takes 4 to 8 weeks. SQL Server back-end migration takes 6 to 10 weeks. Full web application replacement takes 12 to 24 weeks depending on complexity. We scope precisely before quoting.
Get Started
Tell us about the database
What it does, who uses it, and what's painful. We'll come back with clear options and a fixed price.
Tell Us About Your Access Database
What does it track? Who uses it? What systems does it need to talk to? Share the details and we'll come back with a clear scope and fixed price.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.