Unleashed stock data and accounting are out of sync
Unleashed manages raw materials, WIP and finished goods. Xero or MYOB manages the money. The two systems show different numbers because stock movements are processed manually.
Integration
Unleashed Integration for Manufacturers and Distributors
Connect Unleashed to your accounting and eCommerce systems. Production runs become journal entries. Sales become invoices. BOM costs feed COGS automatically.
Perth-based. Australia-wide. Fixed-price quotes.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building software
- Unleashed Unleashed api specialists
- Fixed Price scopes, no surprises
Unleashed Integration
Unleashed API Integration Services
Unleashed is the go-to inventory and manufacturing system for Australian producers and distributors. It handles raw materials, BOMs, production runs, stock tracking and fulfilment. But your accountant works in Xero. Your customers order through Shopify. And the two worlds rarely meet cleanly.
We build custom Unleashed integrations that handle what the native Xero sync cannot. Production assemblies and disassemblies reflected as proper journal entries. BOM-based COGS flowing into accounting. Three-way purchase order matching. Multi-warehouse inventory valuation.
HELLO PEOPLE is a Perth-based software consultancy. We work with manufacturers, food producers, distributors and product businesses across Australia, connecting Unleashed to accounting and sales so the numbers match and the reporting is useful.
How it runs
An Unleashed integration project, end to end
Three stages. No surprises. Your live Unleashed data stays untouched until cutover — delivered personally by the founder.
-
Week 0
Unleashed Integration Audit
15-minute scoping call. We map your Unleashed setup, the systems you need it connected to (or migrated to), and the specific workflow gaps. Fixed-price quote inside 48 hours.
-
Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live Unleashed data for two weeks. Every record mapping, field translation and validation rule verified before production. No risk to live data.
-
Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What Unleashed users tell us
Unleashed handles inventory and production well. But accounting and multi-system complexity create gaps.
Production runs create accounting headaches
Raw materials consumed. Finished goods created. Work in progress tracked. But translating production data into journal entries, COGS and inventory valuation in accounting takes hours.
Purchase orders in Unleashed and bills in accounting do not match
Supplier orders placed in Unleashed. Stock received in Unleashed. But the bill in Xero is created separately, sometimes with different amounts. Three-way matching is manual.
Bill of materials costing is a spreadsheet exercise
Each product has a BOM. Material costs change with each purchase. Calculating current product cost means updating a spreadsheet, not using live system data.
Batch and serial tracking disconnected from sales
Unleashed tracks batches and serial numbers. But when a customer calls about a specific batch, finding the sales order and invoice means searching two systems.
The Unleashed-Xero sync stopped working properly
Unleashed has a built-in Xero connection. It works when the setup is simple. But multi-warehouse, multi-currency, BOM assembly and landed cost break the native sync regularly.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
Unleashed Integration Workflows
Manufacturing, inventory and financials connected for Australian producers.
Unleashed sales to accounting invoices
Sales orders dispatched in Unleashed become invoices in Xero or MYOB. Products mapped to line items. Pricing and discounts applied. GST and tracking categories set automatically.
Handles B2B orders with trade pricing and payment terms, as well as marketplace orders from Shopify or WooCommerce channels.
Manufacturing and assembly sync
Production orders in Unleashed — assemblies, disassemblies, transfers — generate corresponding journal entries in accounting. Raw material consumption reduces inventory value. Finished goods increase it.
Multi-stage production supported. WIP tracked as a separate inventory category. Waste and yield variances captured.
PO to bill with goods received matching
Purchase orders in Unleashed flow to accounting as draft bills. Goods receipt in Unleashed updates the bill. Three-way matching between PO, receipt and supplier invoice.
Landed costs — freight, duty, clearance — allocated to stock items and reflected in accounting. Supplier credit notes handled.
Stock valuation and COGS sync
Inventory valuation in Unleashed — weighted average or FIFO — syncs with accounting. COGS calculated per-sale using actual costs. Inventory adjustments and write-offs reflected.
BOM-based costing updated as material purchase prices change. Finished goods costs reflect current input costs, not historical estimates.
Cross-system manufacturing reporting
Unleashed production data combined with accounting revenue and costs in Power BI. Product margin by SKU. Batch yield. Supplier lead time. Inventory turns. Cash flow from operations.
Updated daily. The manufacturing KPIs that matter, without spreadsheets.
Why Integrate Unleashed
Unleashed sales and purchases flow into accounting
Sales orders in Unleashed become invoices in Xero or MYOB. Purchase orders become bills. Stock received updates the bill status. Payment status flows back.
No manual entry. No discrepancies between what Unleashed says you sold and what accounting says you invoiced.
Production runs reflected in accounting automatically
Raw material consumption, WIP tracking and finished goods creation in Unleashed generate the correct journal entries in accounting. COGS calculated from actual production data.
Assembly and disassembly transactions handled. Multi-stage production supported.
Accurate cost of goods from bill of materials
BOM costs in Unleashed — material, labour, overhead — flow into your accounting. Product margin calculated per-SKU using actual production costs, not estimates.
Weighted average and FIFO costing methods applied consistently between Unleashed and accounting. Your P&L reflects reality.
Purchase orders synced with three-way matching
POs created in Unleashed flow to accounting as draft bills. Goods received in Unleashed update the bill. Invoice received from supplier completes the match. Discrepancies flagged automatically.
Eliminates the manual reconciliation between what was ordered, what arrived and what was billed.
Manufacturing and financial data in one dashboard
Unleashed production data combined with Xero revenue and cost data in Power BI. Product margin. Batch yield. Supplier performance. Cash tied up in inventory.
The numbers manufacturing businesses need to optimise purchasing and pricing.
Pricing
How we price Unleashed integrations
Fixed-price quotes for manufacturing businesses.
Free discovery call
Tell us your Unleashed setup: products, BOMs, production complexity, warehouses and accounting system. We will scope properly.
Fixed-price quote
Clear scope, fixed price. Covers build, testing, data mapping and go-live. No hourly billing.
Start with one workflow
Sales-to-invoice first. Then production sync. Then reporting. Each phase delivers value independently.
Case Study
ERP migration with a parallel-run cutover and zero downtime
A wholesale distributor moved off a legacy ERP onto a modern platform without losing a day of trading. We ran both systems in parallel for the cutover window, validated every record by reconciling the two outputs, and switched the source of truth once finance signed off.
Read the full case study 0 Days of operational downtime
12yr Of historical data migrated cleanly
100% Trial-balance match on cutover
14wk Discovery to cutover
How It Connects
Your Unleashed integration at a glance
Unleashed at the centre, connected to accounting, sales channels and reporting.
Unleashed
Xero / MYOB Invoices & COGS
Shopify / WooCommerce Orders & stock
Suppliers POs & receipts
3PL / Warehouse Fulfilment
B2B Portal Wholesale
Power BI Reporting
How It Works
From first call to live integration
A clear process for complex manufacturing setups.
Why us
Why HELLO PEOPLE for integrations
-
We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
-
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
-
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
-
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
-
Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We manufacture skincare products with 300+ SKUs. Unleashed handles production and stock brilliantly, but accounting was a mess. HelloPeople built an integration that turns production runs into journal entries and sales into Xero invoices. BOM costs update automatically. Our month-end close went from five days to one.
Industries
Unleashed integrations by industry
Unleashed is popular with manufacturers and distributors. Integration needs differ by production complexity.
Food & Beverage Manufacturing
Recipe-based BOMs with variable yields. Batch tracking for recall traceability. Expiry management. Production costs flowing into accounting for margin analysis.
Cosmetics & Skincare
Batch-tracked raw ingredients assembled into finished products. TGA compliance data maintained. Subscription and wholesale order channels connected.
Industrial & Hardware
Complex BOMs with sub-assemblies. Long lead times for components. Stock spread across factory and warehouse. Production scheduling linked to sales orders.
Wholesale Distribution
Large product catalogues with customer-specific pricing. Multi-warehouse fulfilment. Purchase order management with landed costs for imported goods.
Health & Supplements
TGA-compliant batch tracking for every product. Subscription orders from eCommerce synced with production planning. Expiry management critical.
Wine & Spirits
Vintage and blend tracking. Cellar inventory managed by location and maturation stage. Excise reporting connected to accounting. DTC and trade channels separated.
FAQs
Common questions about Unleashed integration
Unleashed has a Xero integration. Why custom?
The native sync handles basic setups. If you have production/assembly, multi-warehouse, landed costs or complex pricing, the native integration creates journal entry issues and inventory valuation mismatches. Custom integration handles your specific manufacturing setup.
Can you connect Unleashed to both Shopify and Xero?
Yes. Orders from Shopify flow to Unleashed for fulfilment. Unleashed generates invoices and COGS entries in Xero. Inventory syncs back to Shopify. A very common three-way setup.
How much does an Unleashed integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
How long does it take?
A single integration takes 4 to 8 weeks. Full production-to-accounting setups with reporting typically take 8 to 14 weeks.
Do you handle BOM-based costing?
Yes. Bill of materials with multi-level sub-assemblies, variable yield rates and changing input costs are fully supported. Product costs recalculated as material prices change.
Can you handle batch and serial tracking?
Yes. Batch numbers and serial numbers from Unleashed carry through to invoices, shipping documents and customer records. Full traceability maintained.
Sending your details…
You can stay on this page while we send it.
Tell Us About Your Unleashed Setup
Tell us your production complexity, warehouse locations and accounting system. We will come back with a plan.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
