Unleashed Integration for Manufacturers and Distributors
Connect Unleashed to your accounting and eCommerce systems. Production runs become journal entries. Sales become invoices. BOM costs feed COGS automatically.
Perth-based. Australia-wide. Fixed-price quotes.
Unleashed API Integration Services
Unleashed is the go-to inventory and manufacturing system for Australian producers and distributors. It handles raw materials, BOMs, production runs, stock tracking and fulfilment. But your accountant works in Xero. Your customers order through Shopify. And the two worlds rarely meet cleanly.
We build custom Unleashed integrations that handle what the native Xero sync cannot. Production assemblies and disassemblies reflected as proper journal entries. BOM-based COGS flowing into accounting. Three-way purchase order matching. Multi-warehouse inventory valuation.
HELLO PEOPLE is a Perth-based software consultancy. We work with manufacturers, food producers, distributors and product businesses across Australia — connecting Unleashed to accounting and sales so the numbers match and the reporting is useful.
What Unleashed users tell us
Unleashed handles inventory and production well. But accounting and multi-system complexity create gaps.
Unleashed stock data and accounting are out of sync
Unleashed manages raw materials, WIP and finished goods. Xero or MYOB manages the money. The two systems show different numbers because stock movements are processed manually.
Production runs create accounting headaches
Raw materials consumed. Finished goods created. Work in progress tracked. But translating production data into journal entries, COGS and inventory valuation in accounting takes hours.
Purchase orders in Unleashed and bills in accounting do not match
Supplier orders placed in Unleashed. Stock received in Unleashed. But the bill in Xero is created separately, sometimes with different amounts. Three-way matching is manual.
Bill of materials costing is a spreadsheet exercise
Each product has a BOM. Material costs change with each purchase. Calculating current product cost means updating a spreadsheet, not using live system data.
Batch and serial tracking disconnected from sales
Unleashed tracks batches and serial numbers. But when a customer calls about a specific batch, finding the sales order and invoice means searching two systems.
The Unleashed-Xero sync stopped working properly
Unleashed has a built-in Xero connection. It works when the setup is simple. But multi-warehouse, multi-currency, BOM assembly and landed cost break the native sync regularly.
Get Started
Tell us what Unleashed needs to connect to
Accounting, eCommerce, reporting — share your manufacturing setup and we will scope the integration.
Unleashed Integration Workflows
Manufacturing, inventory and financials connected for Australian producers.
Unleashed sales to accounting invoices
Sales orders dispatched in Unleashed become invoices in Xero or MYOB. Products mapped to line items. Pricing and discounts applied. GST and tracking categories set automatically.
Handles B2B orders with trade pricing and payment terms, as well as marketplace orders from Shopify or WooCommerce channels.
Credit notes for returns processed in Unleashed flow back to accounting.
Manufacturing and assembly sync
Production orders in Unleashed — assemblies, disassemblies, transfers — generate corresponding journal entries in accounting. Raw material consumption reduces inventory value. Finished goods increase it.
Multi-stage production supported. WIP tracked as a separate inventory category. Waste and yield variances captured.
Good for manufacturers, food producers and any business assembling products from raw materials.
PO to bill with goods received matching
Purchase orders in Unleashed flow to accounting as draft bills. Goods receipt in Unleashed updates the bill. Three-way matching between PO, receipt and supplier invoice.
Landed costs — freight, duty, clearance — allocated to stock items and reflected in accounting. Supplier credit notes handled.
Good for importers and distributors where purchasing volume is high.
Stock valuation and COGS sync
Inventory valuation in Unleashed — weighted average or FIFO — syncs with accounting. COGS calculated per-sale using actual costs. Inventory adjustments and write-offs reflected.
BOM-based costing updated as material purchase prices change. Finished goods costs reflect current input costs, not historical estimates.
Cross-system manufacturing reporting
Unleashed production data combined with accounting revenue and costs in Power BI. Product margin by SKU. Batch yield. Supplier lead time. Inventory turns. Cash flow from operations.
Updated daily. The manufacturing KPIs that matter, without spreadsheets.
Unleashed sales and purchases flow into accounting
Sales orders in Unleashed become invoices in Xero or MYOB. Purchase orders become bills. Stock received updates the bill status. Payment status flows back.
No manual entry. No discrepancies between what Unleashed says you sold and what accounting says you invoiced.
Production runs reflected in accounting automatically
Raw material consumption, WIP tracking and finished goods creation in Unleashed generate the correct journal entries in accounting. COGS calculated from actual production data.
Assembly and disassembly transactions handled. Multi-stage production supported.
How we price Unleashed integrations
Fixed-price quotes for manufacturing businesses.
Free discovery call
Tell us your Unleashed setup — products, BOMs, production complexity, warehouses and accounting system. We will scope properly.
Fixed-price quote
Clear scope, fixed price. Covers build, testing, data mapping and go-live. No hourly billing.
Start with one workflow
Sales-to-invoice first. Then production sync. Then reporting. Each phase delivers value independently.
AI-powered document processing that cut manual work by 85%
We helped an Australian firm replace hours of manual data entry with an intelligent pipeline. Documents flow straight into connected systems — accurately and without human input.
Read the full case study →Your Unleashed integration at a glance
Unleashed at the centre, connected to accounting, sales channels and reporting.
From first call to live integration
A clear process for complex manufacturing setups.
Why HELLO PEOPLE for integrations
We build, not just connect
We write proper integration code — API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We manufacture skincare products with 300+ SKUs. Unleashed handles production and stock brilliantly, but accounting was a mess. HelloPeople built an integration that turns production runs into journal entries and sales into Xero invoices. BOM costs update automatically. Our month-end close went from five days to one.
Unleashed integrations by industry
Unleashed is popular with manufacturers and distributors. Integration needs differ by production complexity.
Food & Beverage Manufacturing
Recipe-based BOMs with variable yields. Batch tracking for recall traceability. Expiry management. Production costs flowing into accounting for margin analysis.
Cosmetics & Skincare
Batch-tracked raw ingredients assembled into finished products. TGA compliance data maintained. Subscription and wholesale order channels connected.
Industrial & Hardware
Complex BOMs with sub-assemblies. Long lead times for components. Stock spread across factory and warehouse. Production scheduling linked to sales orders.
Wholesale Distribution
Large product catalogues with customer-specific pricing. Multi-warehouse fulfilment. Purchase order management with landed costs for imported goods.
Health & Supplements
TGA-compliant batch tracking for every product. Subscription orders from eCommerce synced with production planning. Expiry management critical.
Wine & Spirits
Vintage and blend tracking. Cellar inventory managed by location and maturation stage. Excise reporting connected to accounting. DTC and trade channels separated.
Common questions about Unleashed integration
Unleashed has a Xero integration. Why custom?
The native sync handles basic setups. If you have production/assembly, multi-warehouse, landed costs or complex pricing, the native integration creates journal entry issues and inventory valuation mismatches. Custom integration handles your specific manufacturing setup.
Can you connect Unleashed to both Shopify and Xero?
Yes. Orders from Shopify flow to Unleashed for fulfilment. Unleashed generates invoices and COGS entries in Xero. Inventory syncs back to Shopify. A very common three-way setup.
How much does an Unleashed integration cost?
Fixed price. A standard sales-to-invoice integration runs $6,000 to $18,000. Adding production sync, COGS and reporting typically brings it to $18,000 to $38,000.
How long does it take?
A single integration takes 4 to 8 weeks. Full production-to-accounting setups with reporting typically take 8 to 14 weeks.
Do you handle BOM-based costing?
Yes. Bill of materials with multi-level sub-assemblies, variable yield rates and changing input costs are fully supported. Product costs recalculated as material prices change.
Can you handle batch and serial tracking?
Yes. Batch numbers and serial numbers from Unleashed carry through to invoices, shipping documents and customer records. Full traceability maintained.
Get Started
Tell us what Unleashed needs to connect to
Share your Unleashed setup, production complexity and accounting system. Clear plan. Fixed price.
Tell Us About Your Unleashed Setup
Tell us your production complexity, warehouse locations and accounting system. We will come back with a plan.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.