WooCommerce orders manually added to accounting
Every sale sits in WooCommerce until someone downloads, formats and uploads it to your accounting software. It is mind-numbing repetitive work.
Integration
WooCommerce Integration That Actually Works
Stop fighting with WordPress plugins that break on every update. We build custom WooCommerce integrations that connect your store to accounting, inventory, CRM and fulfilment systems. Reliably.
Perth-based. Australia-wide. Fixed-price quotes.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building software
- WordPress & woocommerce experts
- Fixed Price scopes, no surprises
WooCommerce Integration
WooCommerce API Integration Services
WooCommerce is flexible. That is why you picked it. But that flexibility means your WordPress site has custom checkout flows, specific product configurations, and plugins that off-the-shelf sync tools were not designed for.
We build custom integrations using the WooCommerce REST API. Orders become invoices. Inventory stays accurate. Customer data reaches your CRM. Subscriptions track in accounting. No brittle plugins. No silent failures.
HELLO PEOPLE is a Perth-based software consultancy. We work with WooCommerce businesses across Australia: subscription brands, course creators, B2B wholesalers, and anyone whose WordPress site needs to talk to their back-office systems.
How it runs
A WooCommerce integration project, end to end
Three stages. No surprises. Live orders and stock stay untouched until cutover — delivered personally by the founder.
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Week 0
WooCommerce Integration Audit
15-minute scoping call. We map your WooCommerce setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live WooCommerce data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What WooCommerce store owners deal with
WordPress gives you freedom. The downside is nothing connects to anything else unless you make it.
Plugin conflicts and broken sync
You installed a WooCommerce sync plugin. It worked for a while. Then a WordPress update broke something and orders stopped syncing. Nobody noticed for a week.
Stock levels split across WooCommerce and warehouse
WooCommerce says something is available. Your warehouse says it shipped yesterday. Customers order products you do not actually have.
Subscription renewals fall through the cracks
WooCommerce Subscriptions generates renewals, but accounting has no idea. Recurring revenue recognition becomes a manual guessing game at month-end.
GST and tax calculations not matching
WooCommerce calculates GST at checkout. Your accounting software calculates it again. The numbers never quite match and your BAS lodgement takes twice as long.
WordPress customisations that break integrations
Your site runs custom post types, ACF fields, or custom checkout flows. Off-the-shelf plugins were not built for this. They either ignore your customisations or crash.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
WooCommerce Integration Workflows
The most common WooCommerce integrations we build for Australian businesses. Pick a tab to see details.
WooCommerce order to invoice sync
Every WooCommerce order creates a matching invoice in Xero, MYOB or QuickBooks. Line items, shipping, GST and gateway fees mapped to the right accounts.
Handles variable products, bundles, grouped products and subscription renewals. Partial payments and deposit-based orders are supported.
Stock and inventory management
WooCommerce stock levels driven by your warehouse system or accounting software. When stock changes in your source of truth, WooCommerce product listings update — including setting items to out-of-stock or on backorder.
Works with simple products, variable products (sync at variation level) and bundled products. Low stock thresholds trigger notifications in both systems.
Customer and contact sync
WooCommerce customer data — purchase history, addresses, order count, lifetime value — synced to your CRM, email marketing tool, or accounting software.
New customers created automatically. Existing customers matched by email to avoid duplicates. Guest checkout orders are handled too.
Refund and credit note automation
Refund processed in WooCommerce? A corresponding credit note appears in your accounting software. Stock levels adjust if the product is returned to inventory.
Full refunds, partial refunds and exchanges all handled properly. Gateway fee adjustments accounted for.
WooCommerce Subscriptions integration
Subscription renewals, cancellations, upgrades and downgrades all reflected in your accounting and CRM. Monthly recurring revenue tracked properly month-to-month.
Failed payment retries, subscription pauses, and expiry handling included. Your accounting knows the difference between an active subscriber and a churned one.
Cross-platform reporting
WooCommerce sales data combined with accounting, inventory and marketing data in a central dashboard. Revenue by product, margin by category, customer lifetime value, cart abandonment rates — all live.
Power BI, Google Looker Studio, or custom dashboards. Whatever format your team prefers.
Why Integrate WooCommerce
Orders flow to accounting without human effort
Every WooCommerce order (products, shipping, GST, discounts, gateway fees) maps to the correct accounts in Xero, MYOB or QuickBooks. No exports. No copy-pasting. No mid-month panic about missing invoices.
Subscription renewals sync too. Monthly recurring revenue is tracked properly, not lumped into manual entries.
No more broken plugins
A custom integration does not rely on a third-party plugin that may or may not be maintained. It uses the WooCommerce REST API and webhooks directly, so WordPress core updates do not silently break your order sync.
Proper error handling means if something does fail, it is flagged and retried, not silently dropped.
Inventory that matches reality
WooCommerce stock counts stay accurate because they are driven by your warehouse system. Sell something on the website and stock updates everywhere. Receive new stock in the warehouse and WooCommerce listings update.
Eliminates overselling and the uncomfortable customer email explaining their order cannot be fulfilled.
Handles your WordPress customisations
Custom post types, ACF fields, variable products with dozens of variations, membership content, booking plugins. We build integrations that work with your actual WooCommerce setup, not a generic template.
Your WordPress site can stay flexible without worrying about whether the accounting sync can keep up.
See the full picture across systems
WooCommerce sales data merged with accounting and inventory in a dashboard that actually tells you something. Revenue by product category, fulfilment cost per order, margin by channel.
Stop pulling reports from three different systems and reconciling them in a spreadsheet.
Pricing
How we price WooCommerce integrations
Straight answers on cost before you commit time to a scoping call.
Free discovery call
Tell us your WordPress setup, what plugins you run, and what systems WooCommerce needs to talk to. We will tell you what is involved.
Fixed-price quote
Clear scope, fixed price. No hourly billing surprises. Includes build, testing, go-live and data mapping configuration.
Staged rollout available
Start with WooCommerce-to-accounting sync, then add inventory and CRM in later phases. Delivers value fast without a massive upfront commitment.
Case Study
Multi-channel stock + order sync for an Australian retailer
A retailer running an online store, two physical sites and a warehouse system had stockouts, oversells and write-offs caused by mismatched counts. We built a two-way sync between the eCommerce platform, POS and back-office so SKUs, reorder points and order status stay aligned everywhere.
Read the full case study 98% Stock accuracy across channels
60% Drop in oversell incidents
12hrs Saved per week on reconciliation
Real-time Order + inventory flow
How It Connects
Your WooCommerce integration at a glance
WooCommerce at the centre, connected to accounting, inventory, CRM and fulfilment.
WooCommerce
Xero / MYOB Orders & GST
Warehouse Stock sync
CRM Customer data
LMS Enrolments
Email Platform Campaigns
Shipping Fulfilment
How It Works
From first call to live integration
A clear process so you know what is happening at each step.
Why us
Why HELLO PEOPLE for integrations
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We had three WooCommerce plugins syncing orders to Xero and none of them handled our subscription products properly. One custom integration replaced all three and it just works, even after WordPress updates.
Industries
WooCommerce integrations by business type
Different WooCommerce setups have different integration needs. Here is how we approach each.
Artisan & Handmade
Variable products with options (size, material, colour) managed in WooCommerce and synced to inventory and accounting. Custom product fields preserved across systems.
Health & Supplements
Subscription boxes, recurring supplement orders, and batch-tracked inventory. Subscription renewals create proper recurring revenue entries in accounting.
Membership Sites
Member registrations, plan upgrades, cancellations and failed payments reflected in CRM and accounting. Content access managed by WooCommerce, financials tracked elsewhere.
Education & Courses
Course enrolments, payment plans and completion tracking sync between WooCommerce, your LMS and accounting. Revenue recognition handled properly for multi-payment courses.
B2B & Wholesale
Customer-specific pricing, bulk order handling, purchase order references and credit terms managed in WooCommerce and reflected in accounting with proper trade debtor tracking.
Booking & Services
WooCommerce Bookings for appointment-based businesses. Booking confirmations, calendar availability and payment data sync to CRM and accounting without double entry.
FAQs
Common questions about WooCommerce integration
Can you connect WooCommerce to Xero or MYOB?
Yes. It is the most common WooCommerce integration we build. Orders, refunds, GST and gateway fees all sync automatically. A short call confirms the specifics for your site.
How is this different from a WooCommerce sync plugin?
Plugins work for simple setups. But if you have variable products, custom fields, subscription handling, B2B pricing, or specific account mapping, plugins hit limits fast. A custom integration matches your exact setup and does not break when WordPress updates.
How much does a WooCommerce integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
How long does it take?
A straightforward order sync takes 3 to 6 weeks. Multi-system integrations with inventory, subscriptions and CRM typically run 6 to 12 weeks.
Will it work with my custom WordPress theme and plugins?
Yes. We audit your WordPress setup first: theme, active plugins, custom post types, checkout customisations. The integration is built for your specific configuration.
Can you handle WooCommerce Subscriptions?
Yes. Subscription renewals, upgrades, downgrades, cancellations and failed payments all sync to accounting and CRM. Monthly recurring revenue is tracked properly.
What happens when WordPress or WooCommerce updates?
Custom integrations use the official WooCommerce REST API, which is versioned and stable. WordPress core updates rarely affect the API. If WooCommerce releases a major API change, we update the integration as part of ongoing support.
Can you migrate data from our existing WooCommerce sync plugin?
Yes. We can audit what your current plugin handles, identify gaps, and build a replacement that covers everything properly. Historical data migration included if needed.
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Tell Us About Your WooCommerce Setup
Tell us your WordPress configuration and what systems WooCommerce needs to connect to. We'll come back with a clear next step and realistic cost.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
