Jobs finished but invoices not sent
The sparky signs off a job in simPRO. But the invoice does not appear in your accounting software until someone in the office re-enters it. Cash flow waits on admin.
Integration
simPRO Integration Services for API, Xero and Field Service Sync
Connect simPRO to Xero, MYOB, payroll, inventory and reporting systems with custom API integration, connector development and webhook sync. Jobs, invoices, timesheets and purchase orders flow automatically.
Perth-based. Australia-wide. Fixed-price quotes.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building custom software
- Secure OAuth2 simPRO API auth
- Fixed Price scopes, no surprises
simPRO Integration
simPRO API Integration for Xero, MYOB and Trade Workflows
simPRO runs your jobs. Xero, MYOB and payroll run the rest of the business. Right now there is probably a person in your office, or a brittle connector, moving data between the two. That person has better things to do.
We build custom simPRO API integrations so completed jobs become invoices, purchase orders become supplier bills, timesheets feed payroll, and field service data flows into reporting. That includes simPRO Xero integration, MYOB sync, custom connectors and webhook-driven workflows.
HELLO PEOPLE is a Perth-based software consultancy. We work with trade businesses across Australia that have outgrown manual processes and off-the-shelf connectors.
How it runs
A Simpro integration project, end to end
Three stages. No surprises. Your live Simpro data stays untouched until cutover — delivered personally by the founder.
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Week 0
Simpro Integration Audit
15-minute scoping call. We map your Simpro setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live Simpro data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What we hear from simPRO users
If your office team is the glue between simPRO and your accounting software, you already know these problems.
Timesheets entered twice
Techs log hours in simPRO. Then someone in payroll types those same hours into a different system. Every fortnight, same routine, same risk of getting it wrong.
Purchase orders floating in spreadsheets
Materials get ordered on site, logged somewhere, and maybe make it into the accounting system a week later. Job costing is always playing catch-up.
Job profitability is a guess
Labour costs in one system, materials in another, invoice amounts in a third. Working out whether a job actually made money takes a full afternoon.
Site details and client records out of sync
Client address changes in simPRO but accounting still has the old one. Invoices go to the wrong place. Warranty notices go to old contacts.
Zapier or Make connectors that half-work
The off-the-shelf connector handles simple jobs but falls over on progress claims, multi-site jobs, or anything outside the template. And when it breaks, nobody gets told.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
simPRO Integration Workflows
These are the most common simPRO integrations we build for trade businesses. Pick a tab to see how it works.
Job completion to invoice automation
A technician marks a job as complete in simPRO. The invoice appears in your accounting software — correct customer, correct line items, correct GST, correct cost centre. No one in the office touches it.
Handles standard jobs, quoted work, and time-and-materials billing. Progress claims for larger projects can be automated too, with each stage triggering the corresponding invoice.
Customer and site record sync
New customer created in simPRO? It appears in your accounting software with ABN, billing address and payment terms. Client details update in one place and the other stays in sync.
For businesses with multiple sites per customer — think property managers or facility maintenance contracts — site-level data maps properly so invoices go to the right entity.
Purchase order and materials sync
Materials ordered against a job in simPRO flow through to your accounting system as supplier bills. Job costing stays accurate without someone re-entering every purchase.
Handles catalogue items, one-off purchases and subcontractor costs. Approval workflows can run in simPRO before anything hits the books.
Timesheet and payroll integration
Hours logged by techs in simPRO — travel time, on-site time, overtime — push straight into your payroll system. No spreadsheet exports. No manual data entry on pay day.
Overtime rules, allowances and penalty rates are handled properly. The payroll team just reviews and runs the pay, they don't build it from scratch every fortnight.
Inventory and stock level sync
Van stock, warehouse inventory and minimum reorder levels stay accurate between simPRO and your other systems. When a tech uses parts on a job, stock levels update without someone counting manually.
Automated purchase orders trigger when stock drops below thresholds. Supplier catalogues and pricing stay aligned so quotes are based on current costs, not last quarter's.
Reporting and business dashboards
Pull live data from simPRO — job profitability, WIP, debtor ageing, tech utilisation — and combine it with accounting data in Power BI or a custom dashboard.
No more waiting until month-end to know how the business is tracking. Your operations manager, finance team and business owner all see the same numbers, live.
Why Integrate simPRO
Job data flows straight to your books
When a job is approved in simPRO, the invoice appears in your accounting software. Line items, GST, customer details, cost centre. All mapped properly without your office team touching it.
Your admin staff spend their day on work that actually needs a human, not copying numbers between screens.
Know which jobs make money
Labour hours, materials purchased, subcontractor costs and invoice amounts all live in one connected view. You can see whether a job made money before your accountant tells you next quarter.
That matters when you are quoting the next one. Actual cost data from past jobs means better quotes and fewer surprises.
Invoices out the day the job finishes
No more waiting for someone in the office to process last week's completed jobs. The invoice exists the moment the technician signs off in simPRO.
Progress claims and staged billing work too. When a milestone is hit, the corresponding invoice is ready.
See what your teams are doing
Timesheets, job progress and material usage from the field feed into dashboards your office can actually work with. Not a week-old spreadsheet that is already out of date.
When a project manager asks "where is that job up to?" the answer is on screen, live, not estimated.
Handles the edge cases your business actually has
Multi-site jobs, progress claims, retention amounts, variation orders, subcontractor management. We build the integration to handle what simPRO actually does, not a simplified version of it.
Proper error handling, logging and retry logic so when something fails, you know about it and can fix it.
Pricing
How we price simPRO integrations
Straight answer: it depends on what you need connected and how complex your workflow is. Here is how we approach it.
Free 15-minute call
Tell us what systems simPRO needs to connect to. We will tell you what is straightforward and what needs deeper scoping.
Fixed-price quote
Once we understand the scope, you get a fixed price covering build, testing and go-live. No hourly surprises. No scope creep.
Stage one for complex setups
If you have multiple integrations needed (accounting, payroll, inventory, CRM) we scope a first stage that solves the biggest pain point and delivers quickly.
Case Study
Field-to-invoice loop for a multi-crew Perth electrical contractor
Five field crews were logging jobs in a field-service app, then admin staff were manually re-entering the same data into accounting at the end of every day. We built a two-way bridge so job completion triggers the invoice and the customer record stays consistent across both systems.
Read the full case study 5 Field crews unified onto one workflow
92% Faster from job-complete to invoice
0 Manual re-keying of job data
6wk Discovery to go-live
How It Connects
Your simPRO integration at a glance
simPRO sits at the centre. We connect it to accounting, payroll, inventory and reporting so data flows without anyone re-keying.
simPRO
MYOB / Xero Invoices & bills
Payroll Timesheets & pay
Inventory Van stock & warehouse
Suppliers POs & materials
Power BI Dashboards & reports
CRM Contacts & leads
How It Works
From first call to live integration
A clear process built for trade businesses that need things done right the first time.
Why us
Why HELLO PEOPLE for integrations
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We were spending two days a week just moving data between simPRO and MYOB. Now it happens on its own. The team focuses on getting jobs done, not admin.
Industries
simPRO integrations by trade
Different trades run simPRO differently. Here is how we tailor the integration to each.
Electrical Contractors
Jobs signed off in simPRO trigger invoices automatically. Compliance certs, test results and photos stay linked to the job record across both systems.
Plumbing & Gas
Reactive and scheduled maintenance jobs flow from simPRO to accounting without a detour through someone's spreadsheet. Materials used on each job are costed properly.
HVAC & Air Conditioning
Scheduled service contracts, one-off callouts and large project work all handled differently in simPRO. Each creates the right invoice type in your accounting software.
Fire Protection & Safety
Inspection schedules, compliance documentation and defect reports managed in simPRO. Invoicing, supplier bills and cost tracking stay linked to accounting automatically.
Security & Communications
Installation projects, service calls and monitoring contracts in simPRO create proper invoices and track profitability without duplicating data.
Facilities Management
Managing dozens of sites with planned maintenance schedules and reactive work orders. simPRO tracks the work, accounting tracks the money. Integration keeps them aligned.
FAQs
Common questions about simPRO integration
Can you connect simPRO to MYOB or Xero?
Yes. It is one of the most common integrations we build. Jobs, invoices, contacts, purchase orders and timesheets can all sync between simPRO and your accounting software. A 15-minute call is enough to confirm exactly what is possible for your setup.
Does the integration handle progress claims?
Yes. If your business bills project work in stages (first fix, second fix, final) each claim in simPRO can generate the corresponding invoice in your accounting software automatically. Retention amounts are tracked too.
How much does a simPRO integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
How long does it take to build?
A straightforward simPRO to MYOB or Xero integration usually takes 6 to 10 weeks. More complex setups involving payroll, inventory, multi-entity and reporting typically run 10 to 16 weeks.
We already have the built-in simPRO accounting link — why would we need custom?
The built-in connector works for basic setups. But if you have multi-site jobs, progress claims, subcontractor bills, complex cost centres or need two-way sync, you will hit its limits quickly. A custom integration handles your actual workflow instead of a simplified version of it.
Can you sync timesheets from simPRO to our payroll system?
Yes. Approved timesheets in simPRO push directly into your payroll software: Deputy, Employment Hero, MYOB Payroll, Xero Payroll or others. Overtime, allowances and site-specific rates are all handled.
Do you work with businesses outside Perth?
We are based in Perth and work Australia-wide. We have simPRO integration clients in Melbourne, Sydney, Brisbane and regional areas. Remote delivery is standard for us.
What happens when simPRO updates their software?
Most clients are on a monthly support plan. When simPRO pushes API changes, we update the integration so it keeps working. You do not need to worry about it.
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Tell Us What simPRO Needs To Connect To
Tell us what needs to sync in and out of simPRO, what should happen automatically, and where admin staff are still re-keying, reconciling, or chasing errors. We will come back with the right integration path and fixed-price scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
