Deputy Integration That Connects Rostering to Payroll and Revenue
Connect Deputy to payroll, POS and reporting. Timesheets flow automatically. Award rates applied. Labour cost per venue calculated.
Perth-based. Australia-wide. Fixed-price quotes.
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Deputy Integration Services
Deputy is the rostering and time-tracking tool of choice for Australian hospitality, retail and healthcare businesses. It handles scheduling, clock-ins and leave management. What it does not do well is connect to payroll, POS data or financial reporting.
We build custom Deputy integrations that close those gaps. Timesheets flow to payroll without re-entry. Shift data combines with POS sales for labour cost analysis. Leave balances stay in sync. Award interpretation happens before payroll, not after.
HELLO PEOPLE is a Perth-based software consultancy. We work with businesses that run shift-based workforces, connecting Deputy to payroll, accounting and reporting so managers spend less time on admin and more time on operations.
What Deputy users tell us
Deputy handles the roster. Getting that data into payroll and financial reporting? That is the problem.
Deputy timesheets re-entered into payroll every week
Staff clock in and out through Deputy. Then someone exports the data, reformats it, and enters it into MYOB, Xero or your payroll system. Every pay cycle. The same hours, typed twice.
Roster costs and actual labour costs never match
Deputy builds the roster. But actual hours worked include overtime, late starts, early finishes and shift swaps. The difference between what was rostered and what was worked is invisible until payroll runs.
Award interpretation done manually or not at all
Deputy tracks shifts but your payroll system handles award rates. Overtime, penalty rates, split shifts and allowances need interpreting before pay runs. It is either done manually or assumed correct.
Revenue per labour hour is a guess
POS tracks revenue. Deputy tracks hours. But combining them to see revenue per labour hour (per location, per department, per day) requires pulling data from two systems and building a spreadsheet.
Leave balances in Deputy don't match payroll
Staff request leave in Deputy. Managers approve it. But the leave balance in payroll is different because the two systems are not connected. Someone has to reconcile them.
Deputy connects to some systems but not the way you need
Deputy has built-in integrations for Xero and MYOB. But they push basic data: no award interpretation, no cost centre mapping, no multi-location allocation. Close, but not close enough.
Get Started
Tell us about your Deputy setup
How many locations, what payroll system, what POS. We will scope the integration.
Deputy Integration Workflows
Timesheets, rosters and leave connected to payroll, POS and reporting.
Deputy timesheets to payroll
Approved timesheets flow from Deputy to MYOB, Xero, Employment Hero or KeyPay. Hours mapped to the correct pay categories. Overtime, breaks and allowances included.
No CSV exports, no reformatting, no re-entry. Pay runs start from clean data.
Good for hospitality, retail, healthcare and any business with shift-based workers.
Sales and labour cost integration
Deputy shift data combined with Square, Lightspeed or Oolio POS sales. Revenue per labour hour calculated per venue. Labour cost percentage tracked daily.
The connection between what you earn and what you spend on staff — visible without a spreadsheet.
Essential for hospitality groups managing multiple venues.
Award interpretation and compliance
Shift data from Deputy validated against award rules before payroll. Overtime thresholds applied. Penalty rates for weekends and public holidays calculated. Shift allowances added.
Reduces underpayment risk. Fair Work compliance automated rather than assumed.
Leave management integration
Leave requests and approvals in Deputy synced with payroll leave balances. Annual leave, personal leave, long service leave — all aligned between systems.
Staff see accurate balances. Managers approve based on real entitlements. EOFY reconciliation eliminated.
Workforce dashboards
Deputy data combined with sales, payroll and financial data in Power BI. Revenue per labour hour. Roster variance. Overtime trends. Staff cost by location and department.
The workforce analytics that help you roster smarter and spot problems before they become expensive.
Deputy timesheets flow to payroll without re-entry
Approved timesheets from Deputy push straight to your payroll system: MYOB, Xero, Employment Hero or KeyPay. Hours, rates, overtime and allowances mapped correctly.
No more exporting CSVs and reformatting. Pay runs start from accurate data every time.
Award interpretation applied before payroll
Shift data from Deputy combined with award rules before payroll processing. Overtime calculated correctly. Penalty rates applied for weekends, public holidays and late shifts. Allowances added where applicable.
Fair Work compliance built into the data flow, not left to manual checking.
How we price Deputy integrations
Simple pricing for workforce integration.
Free discovery call
Tell us your setup: Deputy plan, payroll system, POS, number of locations. We scope the integration.
Fixed-price quote
Clear scope. Fixed price. Build, testing and go-live included.
Phase it
Timesheet sync first. Then leave. Then labour cost dashboards. Each phase delivers value independently.
AI-powered document processing that cut manual work by 85%
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Read the full case study →Your Deputy integration at a glance
Deputy at the centre — connected to payroll, POS, accounting and reporting.
From first call to live integration
Aligned with your pay cycle for a seamless transition.
Why HELLO PEOPLE for integrations
We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We have 120 staff across four hospitality venues. Deputy handles rostering but payroll was always a scramble: exporting timesheets, checking penalty rates, entering into MYOB. HelloPeople built an integration that pushes approved timesheets straight to payroll with award rates applied. Pay run prep went from a full day to under an hour.
Deputy integrations by industry
Deputy works across any industry with shift workers. Integration needs vary by award complexity and systems involved.
Hospitality
Shift-based workforce with variable hours, penalties and tips. Revenue per labour hour per venue. Roster variance tracking. Fair Work compliance critical.
Retail
Part-time and casual staff across multiple stores. Labour cost per store. Weekend penalty rates. Sales per labour hour by location. Seasonal staffing analysis.
Healthcare
Nurses, carers and support workers with complex award structures. Shift differentials across day, evening, night and weekend. Leave management for 24/7 operations.
Aged Care
Complex rostering for residential and community care. Award interpretation for aged care workers. Funding-linked staffing ratios. Multi-facility labour allocation.
Cleaning & Facilities
Mobile workforce across multiple client sites. Time tracking by location. Travel between sites tracked. Contract-based labour allocation. Profitability per contract.
Events & Staffing
Casual event staff confirmed and rostered. Hours tracked per event. Pay rates varying by event type and time. Quick payroll turnaround for short-term engagements.
Common questions about Deputy integration
Can you connect Deputy to MYOB or Xero payroll?
Yes. Approved timesheets push to payroll with hours, rates and pay categories mapped correctly. Overtime and allowances included.
How much does a Deputy integration cost?
Fixed price. A basic timesheet-to-payroll integration runs $4,000 to $10,000. With award interpretation, POS labour cost tracking and reporting, typically $10,000 to $25,000.
Can you combine Deputy data with POS sales data?
Yes. Deputy shifts combined with Square, Lightspeed or Oolio POS data gives you revenue per labour hour per venue. This is one of the most requested dashboards for hospitality groups.
Does the integration handle award interpretation?
Yes. Shift data validated against award rules before payroll. Overtime, penalty rates, split shift allowances and public holiday rates applied automatically.
How long does it take?
A timesheet-to-payroll integration takes 3 to 5 weeks. With POS integration and labour cost dashboards, typically 6 to 10 weeks.
Can you sync leave balances between Deputy and payroll?
Yes. Leave requests in Deputy sync with payroll entitlements. Approvals update both systems. Balances reconciled automatically.
Get Started
Tell us about your Deputy setup
How many locations, what payroll and POS. Simple scope. Fixed price.
Tell Us About Your Deputy Setup
How many locations, what payroll system, and what POS. We will come back with a plan and a price.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.
