Deputy integration services Australia wide and Deputy API integration for operators in Perth, Melbourne, Sydney and Brisbane. We connect Deputy to Xero, MYOB, Employment Hero, Square and Lightspeed.
One flow from Rostering to Payroll to Revenue per venue. Timesheets arrive on their own. Award rates are already applied. Labour cost per venue is calculated for you. Perth-based, Australia-wide. Fixed-price quotes.
Built here. Your data stays here.
The systems Deputy users most often ask us to sync with, payroll, POS, HR and reporting. Click any platform to see its dedicated integration page.
What an integration actually is
Rosters, timesheets and leave sit in one system, and what they cost sits in another. Until those two agree, labour cost is something you find out after the pay run rather than something you manage during the week.
What you already run
Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.
Get a fixed-price scopeWhat you get
Timesheet-to-payroll sync, POS and labour cost, award interpretation, leave management and workforce dashboards. Our custom deputy integration services cover each one. Pick a tab to see how each deputy to xero integration or POS link actually runs.
Approved timesheets flow from Deputy to MYOB, Xero, Employment Hero or KeyPay. Hours mapped to the correct pay categories. Overtime, breaks and allowances included.
No CSV exports, no reformatting, no re-entry. Pay runs start from clean data.
Deputy shift data combined with Square, Lightspeed or Oolio POS sales. Revenue per labour hour calculated per venue. Labour cost percentage tracked daily.
The connection between what you earn and what you spend on staff, visible without a spreadsheet.
Shift data from Deputy validated against award rules before payroll. Overtime thresholds applied. Penalty rates for weekends and public holidays calculated. Shift allowances added.
Reduces underpayment risk. Fair Work compliance automated rather than assumed.
Leave requests and approvals in Deputy synced with payroll leave balances. Annual leave, personal leave, long service leave, all aligned between systems.
Staff see accurate balances. Managers approve based on real entitlements. EOFY reconciliation eliminated.
Deputy data combined with sales, payroll and financial data in Power BI. Revenue per labour hour. Roster variance. Overtime trends. Staff cost by location and department.
The workforce analytics that help you roster smarter and spot problems before they become expensive.
Price moves with the number of venues, POS platforms, award complexity and whether the scope is a single deputy payroll integration or a full deputy api integration plus reporting stack. Fixed-price quotes, no hourly surprises.
Tell us your setup: Deputy plan, payroll system, POS, number of locations. We scope the integration.
Clear scope. Fixed price. Build, testing and go-live included.
Timesheet sync first. Then leave. Then labour cost dashboards. Each phase delivers value independently.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS all connect Deputy, in their own way. Here's how we compare on the things that actually matter to an operator running shift-based teams.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Deputy API | We handle OAuth 2.0 + custom fields | Prebuilt Deputy app, basic fields | You wire the Deputy nodes yourself | Weeks of enterprise onboarding |
| Deputy roster to timesheet to pay flow | Full roster to approved timesheet to pay | New shift triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU award rates + STP fit | AU-native, award interpretation baked in | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Deputy updates the API | We patch, no extra charge | Wait for Zapier to update the app | You update the Deputy flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Roster, timesheet and staff data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case study120 staff across four hospitality venues, Deputy for rostering, MYOB for payroll, and every fortnight our HR lead lost a full day exporting timesheets, checking penalty rates and re-keying them. HELLO PEOPLE built the Deputy-to-MYOB bridge with award rates applied on the way through. Pay-run prep is under an hour now.
Meet the person
Your Deputy Integration, handled by the founder from start to end.
HELLO PEOPLE designs, builds and looks after AI, software, app and data solutions for Australian businesses, with senior expertise on every project and a scope agreed before work starts. For an integration, that means every record lands where it should and both systems agree.
Since 2007, HELLO PEOPLE has delivered more than 100 projects from Perth for small and medium businesses across Australia: custom software and apps, system integrations, data migrations, reporting and dashboards, and AI that works inside the systems a business already runs.
I lead every engagement myself. I trained in accounting before moving into IT, hold accounting and IT professional qualifications and an MBA, and bring more than 20 years of experience across sales, service delivery, inventory and compliance. I am also a PhD candidate in AI at Curtin University, researching retrieval-augmented generation (RAG), so the technology is always judged by what it does for the business.
Small and boutique. The person who scopes your integration is the person who builds it, and the same person watches the first live syncs.
No ticket queue and no account manager in between. You hear back within one business day, usually sooner.
The integration is the start, not the end. When you need the next system, integration or report, you call the same person, who already knows your business.
Six steps, the same shape every time. Discovery, pay-rule mapping, build against the Deputy API, full pay-cycle testing, go-live aligned with your pay cycle, then ongoing support as your workforce and awards change.
We review your Deputy configuration: locations, departments, pay rules, break policies. Plus the payroll, POS and accounting systems that need connecting.
Deputy pay categories mapped to payroll pay items. Award conditions configured. Overtime thresholds, penalty rates and allowances documented and tested.
Integration built on the Deputy API. OAuth 2.0 authentication, webhook notifications for timesheet approvals, and error handling for missed clocks.
Full pay cycle testing with real timesheet data. Overtime, penalty rates, split shifts, leave taken during pay period. All validated against expected payroll outcomes.
Launch aligned with a pay cycle. Parallel run with manual verification for the first period. Monitoring in place.
New locations, award changes, Deputy updates. We keep integrations running as your workforce changes.
How it runs today
After
Scoped and quoted before you commit. You own the code and the credentials at the end of it.
Get a fixed-price scopeConnecting Deputy to payroll, POS, accounting and reporting. Approved timesheets flow to Xero, MYOB, Employment Hero or KeyPay with award rates applied, POS sales combine with shift data for revenue-per-labour-hour, and leave balances stay reconciled. Perth-based, Australia-wide delivery.
Yes. Approved Deputy timesheets push to Xero Payroll or MYOB with hours, rates, pay categories, overtime, penalty rates and allowances mapped correctly. Multi-location cost-centre allocation included where you need it.
It depends on the systems involved, the data volume and the exception cases. You get a fixed-price quote after a 15-minute scoping call. No hourly billing, no scope creep once we start.
Yes. Deputy shifts combined with Square, Lightspeed or Oolio POS data gives you revenue per labour hour per venue. It is one of the most requested dashboards for hospitality groups and multi-site operators.
Yes. Shift data is validated against award rules before payroll. Overtime, penalty rates, split-shift allowances and public-holiday rates apply automatically, and exceptions surface in a pre-payroll queue for managers to review.
Timesheet-to-payroll runs 3 to 5 weeks. With POS integration and labour-cost dashboards, typically 6 to 10 weeks. We phase it so payroll goes live first, then reporting stacks on top.
Yes. Leave requests in Deputy sync with payroll entitlements. Approvals update both systems and balances reconcile automatically, so staff see accurate numbers and EOFY reconciliation stops being a manual job.
Yes. We are Perth-based, AU-native on award and Fair Work rules, and we build for multi-venue, multi-entity setups across hospitality, retail, healthcare and trades. Every build gets a parallel-run against a real pay cycle before cutover.
Both. As a Deputy integration consultant we start with discovery and pay-rule mapping: your awards, your sites and which payroll and point of sale systems are involved. As a Deputy integration developer we then build it against the Deputy API, test it across a full pay cycle, go live in line with your pay cycle and support it as your workforce and awards change.
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How many locations, what payroll system, and what POS. We will come back with a clear plan and a fixed price for your deputy integration services australia project.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
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