Quoting in Tradify, invoicing somewhere else
You quote the job in Tradify, win it, do the work, then someone creates the invoice from scratch in accounting. Same details, entered twice. Mistakes creep in.
Integration
Tradify Integration Services and Tradify API Integration for Trade Businesses
We provide Tradify integration services for trade businesses that need Tradify connected to accounting, payroll, reporting and job-costing systems so jobs, invoices, timesheets and purchase orders move properly across the business.
Where the standard sync is too basic, we build custom Tradify API integrations around your workflow. Competitive fixed-price quotes. Australian team. Ongoing support after launch.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building custom software
- Secure OAuth2 API authentication
- Fixed Price scopes, no surprises
What We Offer
Custom Tradify Integration Services built around your trade workflow
We help trade businesses connect Tradify with the systems that create, update or depend on job, invoice, payroll and supplier data, using custom Tradify API integrations where needed.
That usually means Tradify accounting integrations, Tradify payroll integrations, Tradify supplier or purchase order integrations, Tradify job costing workflows, and Tradify reporting integrations.
If your office is still re-entering job data, waiting to invoice completed work, or stitching payroll and costs together manually, this is usually the fix. We scope it, build it, test it properly, and support it after launch.
How it runs
A Tradify integration project, end to end
Three stages. No surprises. Your live Tradify data stays untouched until cutover — delivered personally by the founder.
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Week 0
Tradify Integration Audit
15-minute scoping call. We map your Tradify setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live Tradify data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What Tradify users tell us
You chose Tradify to get organised. But the gap between Tradify and your accounting software is still costing time and money.
Billing that lags behind the work
Jobs get done on Friday but invoices do not go out until the following week because the office is still catching up. Customers forget the urgency and payments drag.
Material costs not hitting the right job
Materials purchased at the merchant get logged in Tradify against the job but the supplier bill in accounting floats around until someone manually matches it. Job costing suffers.
No idea which jobs are profitable
Revenue is in accounting. Labour costs are in timesheets. Materials are on supplier invoices. Pulling it all together to work out if a job made money is an exercise in archaeology.
Staff timesheets are a manual headache
Your team logs time against jobs in Tradify, but payroll still needs those hours entered separately. More copying, more room for error, more time spent on admin.
The basic sync tool is not enough
Tradify has a built-in Xero or MYOB link that works for simple setups. But the moment you need something different (custom line items, specific GST handling, multi-branch) it falls short.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
Tradify Integration Workflows
Common Tradify integrations for trade businesses. Pick a tab to see what is involved.
Completed jobs to invoices
A job marked as done in Tradify generates the invoice in your accounting software. Customer, line items, GST, payment terms — mapped from what Tradify already knows.
Handles quoted jobs, time-and-materials, and fixed-price work. Deposit invoices and progress claims can be automated for larger projects.
Customer and contact sync
Customers created in Tradify appear in your accounting software with the right billing details. Existing customer record updates flow both ways.
No more maintaining two customer databases. No more invoices sent to old addresses or the wrong entity.
Purchase order and supplier sync
Materials ordered against a Tradify job flow through to accounting as bills or purchase orders. Costs hit the right job and the right account.
When the supplier invoice arrives, it matches what was already in the system. Your bookkeeper is not hunting for receipts or guessing which job the copper pipe was for.
Timesheets to payroll
Time logged against jobs in Tradify pushes into your payroll system. Hours, overtime, travel time and allowances are formatted for the pay run without re-keying.
Works with Employment Hero, Deputy, MYOB Payroll, Xero Payroll and others. The payroll team reviews and runs — they do not build the data from scratch.
Job profitability and business reporting
Combine Tradify job data with accounting figures in a single dashboard. Revenue, costs, margins and WIP — visible without exporting anything.
Power BI, Google Sheets or email summaries. Whatever format fits how you actually look at the numbers.
Why Integrate Tradify
Invoices go out the day the job is done
Job completed and signed off in Tradify? The invoice is in your accounting software within minutes. Line items, customer, GST. All mapped without anyone in the office re-entering it.
Faster billing means faster payment. Your cash flow stops being hostage to admin delays.
See which jobs actually make you money
Labour, materials and overheads from Tradify matched against the invoiced amount in accounting. One view. No spreadsheet required.
That changes how you quote. You stop guessing and start pricing off real data from the last ten jobs like it.
Your team does the work, not the paperwork
Data entry is the thing your staff were not hired to do. Integration takes that off their plate. Invoicing, customer records, purchase orders all flow without manual handling.
That means your admin person (or you, if you are the admin person) gets time back for work that actually matters.
Timesheets flow straight to payroll
Hours logged in Tradify push into your payroll system without someone re-entering them. Travel time, overtime, site allowances. Handled properly.
Pay runs are based on actual hours, not approximations. Your team trusts the numbers and your accountant does too.
Built for how trade businesses actually work
Variation orders, credit notes, deposit invoices, part-completed jobs. We build for the messy reality, not the clean demo.
Logging and error alerts mean if something does not sync, you find out immediately, not at month-end when the numbers do not add up.
Pricing
How we price Tradify integration services
No surprises. Here is how we approach pricing for trade business integrations.
Free 15-minute call
Tell us what systems Tradify needs to connect to and what is eating your time. We will tell you what makes sense.
Fixed-price quote
Clear scope, clear price. Build, testing and go-live included. No hourly billing that drags on.
Start with the biggest pain point
Most Tradify businesses start with invoice sync and add payroll or reporting later. We scope in stages so you pay for what you need now.
Case Study
Field-to-invoice loop for a multi-crew Perth electrical contractor
Five field crews were logging jobs in a field-service app, then admin staff were manually re-entering the same data into accounting at the end of every day. We built a two-way bridge so job completion triggers the invoice and the customer record stays consistent across both systems.
Read the full case study 5 Field crews unified onto one workflow
92% Faster from job-complete to invoice
0 Manual re-keying of job data
6wk Discovery to go-live
How It Connects
Your Tradify integration at a glance
Tradify at the centre, connected to accounting, payroll and reporting. Data flows. Nobody re-keys.
Tradify
Xero / MYOB Invoices & bills
Payroll Timesheets & pay
Suppliers Purchase orders
Customers Contact sync
Power BI Dashboards
Deputy Scheduling
How It Works
From first call to live integration
A straightforward process that trade businesses appreciate. No tech jargon, clear milestones.
Why us
Why Australian Businesses Choose HELLO PEOPLE for Tradify Integration Services
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We went from spending half a day on invoicing every week to zero. Jobs finish in Tradify, invoices appear in Xero. The accountant is happy, the team is happy.
Trades
Tradify integrations by trade
Every trade is different. Here is how the integration works for yours.
Plumbing
Service calls and larger projects managed in Tradify. Completed work flows to accounting as invoices. Material costs tracked per job without spreadsheets.
Electrical
Compliance certs, test results and job sign-offs in Tradify. Invoices hit the books the same day. Timesheet hours feed payroll without double-handling.
Building & Renovation
Progress claims, variation orders and staged billing handled properly. Tradify tracks the project milestones, accounting gets the right invoice at the right time.
Roofing
Roof inspections, repair quotes and full replacement projects quoted and tracked in Tradify. Invoices and supplier bills flow to accounting when stages complete.
Landscaping
Project-based work with materials, labour and equipment costs. Tradify manages the quote-to-completion cycle. Accounting gets clean data from day one.
Painting
Quoted residential and commercial jobs tracked in Tradify. When the final coat is done, the invoice is in your accounting software before the painter packs up.
FAQs
Common questions about Tradify integration services
Can you connect Tradify to Xero or MYOB?
Yes. Job-to-invoice sync, customer sync, purchase order sync and timesheet integration all work with both Xero and MYOB. A 15-minute call confirms exactly what makes sense for your business.
Tradify already has a Xero integration — why do I need custom?
The built-in connector handles basic invoice push. But if you need two-way customer sync, proper purchase order handling, timesheet-to-payroll, specific line item mapping or anything beyond the default, a custom integration gives you exactly what your workflow requires.
How much does a Tradify integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
How long does it take?
Most Tradify integrations go live in 4 to 8 weeks. Simpler invoice-only setups can be faster. Complex multi-system projects may take 8 to 12 weeks.
Can you handle progress claims and staged billing?
Yes. Building and renovation businesses often bill in stages. We map Tradify project milestones to corresponding invoices in accounting: deposits, progress claims, final invoices, retention. All automated.
Can you push Tradify timesheets to our payroll?
Yes. Hours logged against jobs in Tradify push to Employment Hero, Deputy, MYOB Payroll, Xero Payroll or other systems. Overtime, allowances and travel time are handled.
Do you support Tradify businesses outside Perth?
We are based in Perth and work Australia-wide. We also work with Tradify users in New Zealand. Remote delivery is how we operate. Video calls, screen shares, structured updates.
What if Tradify updates and the integration breaks?
Monthly support plans cover exactly this. When Tradify or your accounting software pushes changes, we update the integration. You do not need to manage it yourself.
How do I find my Tradify API key?
In Tradify, go to Settings and look for the API or Integrations section. Your API key is listed there. If you cannot see it, your plan may not include API access. The key is what allows external systems to read and write data in your Tradify account — keep it private and treat it like a password.
Does Tradify connect to Zapier?
Tradify does not have an official Zapier connector, which is why many businesses look for workarounds. Some use Tradify webhooks to push data into Zapier for simple triggers, but that approach breaks down with two-way sync, error handling, or anything beyond basic notifications. We build custom integrations directly against the Tradify API so the connection is reliable and handles the edge cases a webhook-to-Zapier chain cannot.
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Tell Us What Tradify Needs To Connect To
Tell us what accounting and payroll systems you use alongside Tradify. We'll come back with a clear plan and realistic cost.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
