Tradify Integration for Australian Trade Businesses
Connect Tradify to your accounting software, payroll and reporting. Jobs, invoices, timesheets and purchase orders flow without the double-handling.
Perth-based. Australia-wide. Fixed-price quotes.
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Tradify API Integration for Trades
Tradify keeps your quoting, scheduling and job tracking in order. But the financial side (invoices, bills, payroll) still lives in a different system. And someone on your team is the human bridge between them.
We build custom integrations using the Tradify API. Completed jobs become invoices. Purchase orders become supplier bills. Timesheets feed payroll. All automatically, all accurately, all without the double-handling that eats your week.
HELLO PEOPLE is a Perth-based software consultancy working with trade businesses across Australia and New Zealand. Plumbers, electricians, builders, roofers, landscapers. If you run Tradify, we can connect it to everything else.
What Tradify users tell us
You chose Tradify to get organised. But the gap between Tradify and your accounting software is still costing time and money.
Quoting in Tradify, invoicing somewhere else
You quote the job in Tradify, win it, do the work, then someone creates the invoice from scratch in accounting. Same details, entered twice. Mistakes creep in.
Billing that lags behind the work
Jobs get done on Friday but invoices do not go out until the following week because the office is still catching up. Customers forget the urgency and payments drag.
Material costs not hitting the right job
Materials purchased at the merchant get logged in Tradify against the job but the supplier bill in accounting floats around until someone manually matches it. Job costing suffers.
No idea which jobs are profitable
Revenue is in accounting. Labour costs are in timesheets. Materials are on supplier invoices. Pulling it all together to work out if a job made money is an exercise in archaeology.
Staff timesheets are a manual headache
Your team logs time against jobs in Tradify, but payroll still needs those hours entered separately. More copying, more room for error, more time spent on admin.
The basic sync tool is not enough
Tradify has a built-in Xero or MYOB link that works for simple setups. But the moment you need something different (custom line items, specific GST handling, multi-branch) it falls short.
Get Started
Tell us what Tradify needs to connect to
Most trade businesses need Tradify talking to their accounting software and payroll. Tell us your setup and we will give you a straight answer.
Tradify Integration Workflows
Common Tradify integrations for trade businesses. Pick a tab to see what is involved.
Completed jobs to invoices
A job marked as done in Tradify generates the invoice in your accounting software. Customer, line items, GST, payment terms — mapped from what Tradify already knows.
Handles quoted jobs, time-and-materials, and fixed-price work. Deposit invoices and progress claims can be automated for larger projects.
Built for plumbers, electricians and builders who close jobs every day and cannot afford a two-day lag on invoicing.
Customer and contact sync
Customers created in Tradify appear in your accounting software with the right billing details. Existing customer record updates flow both ways.
No more maintaining two customer databases. No more invoices sent to old addresses or the wrong entity.
Particularly useful for businesses with repeat residential and commercial customers where accurate records affect billing and warranty tracking.
Purchase order and supplier sync
Materials ordered against a Tradify job flow through to accounting as bills or purchase orders. Costs hit the right job and the right account.
When the supplier invoice arrives, it matches what was already in the system. Your bookkeeper is not hunting for receipts or guessing which job the copper pipe was for.
Good for builders and plumbers buying materials daily across multiple active jobs.
Timesheets to payroll
Time logged against jobs in Tradify pushes into your payroll system. Hours, overtime, travel time and allowances are formatted for the pay run without re-keying.
Works with Employment Hero, Deputy, MYOB Payroll, Xero Payroll and others. The payroll team reviews and runs — they do not build the data from scratch.
Essential for trade businesses with multiple employees or subcontractors across several sites.
Job profitability and business reporting
Combine Tradify job data with accounting figures in a single dashboard. Revenue, costs, margins and WIP — visible without exporting anything.
Power BI, Google Sheets or email summaries. Whatever format fits how you actually look at the numbers.
Good for business owners who want to know which job types, which clients and which crews are making money.
Invoices go out the day the job is done
Job completed and signed off in Tradify? The invoice is in your accounting software within minutes. Line items, customer, GST. All mapped without anyone in the office re-entering it.
Faster billing means faster payment. Your cash flow stops being hostage to admin delays.
See which jobs actually make you money
Labour, materials and overheads from Tradify matched against the invoiced amount in accounting. One view. No spreadsheet required.
That changes how you quote. You stop guessing and start pricing off real data from the last ten jobs like it.
How we price Tradify integrations
No surprises. Here is how we approach pricing for trade business integrations.
Free 15-minute call
Tell us what systems Tradify needs to connect to and what is eating your time. We will tell you what makes sense.
Fixed-price quote
Clear scope, clear price. Build, testing and go-live included. No hourly billing that drags on.
Start with the biggest pain point
Most Tradify businesses start with invoice sync and add payroll or reporting later. We scope in stages so you pay for what you need now.
AI-powered document processing that cut manual work by 85%
We helped an Australian firm replace hours of manual data entry with an intelligent processing pipeline. Documents flow straight into connected systems, accurately and without human input.
Read the full case study →Your Tradify integration at a glance
Tradify at the centre, connected to accounting, payroll and reporting. Data flows. Nobody re-keys.
From first call to live integration
A straightforward process that trade businesses appreciate. No tech jargon, clear milestones.
Why HELLO PEOPLE for integrations
We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We went from spending half a day on invoicing every week to zero. Jobs finish in Tradify, invoices appear in Xero. The accountant is happy, the team is happy.
Tradify integrations by trade
Every trade is different. Here is how the integration works for yours.
Plumbing
Service calls and larger projects managed in Tradify. Completed work flows to accounting as invoices. Material costs tracked per job without spreadsheets.
Electrical
Compliance certs, test results and job sign-offs in Tradify. Invoices hit the books the same day. Timesheet hours feed payroll without double-handling.
Building & Renovation
Progress claims, variation orders and staged billing handled properly. Tradify tracks the project milestones, accounting gets the right invoice at the right time.
Roofing
Roof inspections, repair quotes and full replacement projects quoted and tracked in Tradify. Invoices and supplier bills flow to accounting when stages complete.
Landscaping
Project-based work with materials, labour and equipment costs. Tradify manages the quote-to-completion cycle. Accounting gets clean data from day one.
Painting
Quoted residential and commercial jobs tracked in Tradify. When the final coat is done, the invoice is in your accounting software before the painter packs up.
Common questions about Tradify integration
Can you connect Tradify to Xero or MYOB?
Yes. Job-to-invoice sync, customer sync, purchase order sync and timesheet integration all work with both Xero and MYOB. A 15-minute call confirms exactly what makes sense for your business.
Tradify already has a Xero integration — why do I need custom?
The built-in connector handles basic invoice push. But if you need two-way customer sync, proper purchase order handling, timesheet-to-payroll, specific line item mapping or anything beyond the default, a custom integration gives you exactly what your workflow requires.
How much does a Tradify integration cost?
Fixed price. A standard Tradify to Xero or MYOB integration (invoices and customer sync) typically runs $5,000 to $15,000. Adding payroll, purchase orders and reporting usually brings it to $15,000 to $30,000.
How long does it take?
Most Tradify integrations go live in 4 to 8 weeks. Simpler invoice-only setups can be faster. Complex multi-system projects may take 8 to 12 weeks.
Can you handle progress claims and staged billing?
Yes. Building and renovation businesses often bill in stages. We map Tradify project milestones to corresponding invoices in accounting: deposits, progress claims, final invoices, retention. All automated.
Can you push Tradify timesheets to our payroll?
Yes. Hours logged against jobs in Tradify push to Employment Hero, Deputy, MYOB Payroll, Xero Payroll or other systems. Overtime, allowances and travel time are handled.
Do you support Tradify businesses outside Perth?
We are based in Perth and work Australia-wide. We also work with Tradify users in New Zealand. Remote delivery is how we operate. Video calls, screen shares, structured updates.
What if Tradify updates and the integration breaks?
Monthly support plans cover exactly this. When Tradify or your accounting software pushes changes, we update the integration. You do not need to manage it yourself.
Get Started
Tell us what Tradify needs to connect to
Share your setup and we will give you a straight answer on what it takes and what it costs.
Tell Us What Tradify Needs To Connect To
Tell us what accounting and payroll systems you use alongside Tradify. We'll come back with a clear plan and realistic cost.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.
