Employment Hero integration services and Employment Hero payroll integration for growing Australian businesses. We connect Employment Hero, and KeyPay, to Xero, MYOB, Deputy, HubSpot and your reporting, so payroll journals, onboarding and labour costs stop being manual.
One set of numbers across Payroll, HR and Everything Else the business runs on. Perth-based, Australia-wide. Fixed-price quotes.
Built here. Your data stays here.
The systems Employment Hero users most often ask us to sync with, accounting, rostering, CRM, projects and reporting. Click any platform to see its dedicated integration page.
What an integration actually is
Rosters, timesheets and leave sit in one system, and what they cost sits in another. Until those two agree, labour cost is something you find out after the pay run rather than something you manage during the week.
Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.
Get a fixed-price scopeWhat you get
Payroll journal sync, onboarding distribution, timesheet aggregation, project labour cost and HR reporting. Pick a tab to see how each employment hero to xero flow and downstream sync actually runs.
Employment Hero payroll journals posted to Xero or MYOB automatically after each pay run. Wages, PAYG, super, leave provisions all mapped to the correct chart of accounts.
Multi-entity payroll supported. Each entity posts to its own set of accounts.
New starter completes Employment Hero onboarding, TFN declaration, super choice, bank details, emergency contacts. Their record is automatically created in accounting, rostering and project tools.
Offboarding reverses the process. Access removed across systems when employment ends.
Timesheet data from Deputy, Monday.com, simPRO, ServiceM8 or other systems consolidated and pushed to Employment Hero for payroll processing.
Hours validated against award rules before payroll. Overtime and allowances calculated correctly.
Payroll expenses allocated to projects, departments and cost centres based on timesheet data. Labour cost per project calculated automatically.
Gross margin per project visible without manual spreadsheet work. The insight professional services and agencies need.
Employment Hero HR and payroll data combined with Xero financials in Power BI. Headcount trends. Leave liability tracking. Revenue per employee. Labour cost ratio by department.
Updated after every pay run. The workforce metrics that inform planning.
Price moves with the number of entities, the pay-rule complexity, and whether the scope is a single employment hero payroll integration or a full custom employment hero integration plus onboarding and reporting. Fixed-price quotes, no hourly surprises.
Tell us about your Employment Hero setup: what plan, what accounting system, and what other tools need connecting. We scope the integration.
Clear scope. Fixed price. Payroll journal sync, onboarding automation or full integration suite. Your choice.
Payroll journal sync first. Then onboarding. Then timesheets. Then reporting. Each phase delivers independently.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS all connect Employment Hero, in their own way. Here's how we compare on the things that actually matter to a growing Australian SMB.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Employment Hero API | We handle EH OAuth + custom fields | Prebuilt EH app, basic fields | You wire the Employment Hero nodes yourself | Weeks of enterprise onboarding |
| EH onboarding to pay run flow | Full new-hire to first pay run | New employee triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU STP + onboarding fit | AU-native, STP and TFN forms baked in | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Employment Hero updates the API | We patch, no extra charge | Wait for Zapier to update the app | You update the EH flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Employee, onboarding and pay data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case studyWe scaled from 20 to 80 staff in two years. Employment Hero handled HR and payroll well, but our bookkeeper still lost a full day after every pay run keying journals into Xero. HELLO PEOPLE automated the entire journal flow, leave tracks properly and we finally see labour costs by department.
Meet the person
Your Employment Hero Integration, handled by the founder from start to end.
HELLO PEOPLE designs, builds and looks after AI, software, app and data solutions for Australian businesses, with senior expertise on every project and a scope agreed before work starts. For an integration, that means every record lands where it should and both systems agree.
Since 2007, HELLO PEOPLE has delivered more than 100 projects from Perth for small and medium businesses across Australia: custom software and apps, system integrations, data migrations, reporting and dashboards, and AI that works inside the systems a business already runs.
I lead every engagement myself. I trained in accounting before moving into IT, hold accounting and IT professional qualifications and an MBA, and bring more than 20 years of experience across sales, service delivery, inventory and compliance. I am also a PhD candidate in AI at Curtin University, researching retrieval-augmented generation (RAG), so the technology is always judged by what it does for the business.
Small and boutique. The person who scopes your integration is the person who builds it, and the same person watches the first live syncs.
No ticket queue and no account manager in between. You hear back within one business day, usually sooner.
The integration is the start, not the end. When you need the next system, integration or report, you call the same person, who already knows your business.
Six steps, the same shape every time. Discovery, mapping and design, build against the Employment Hero API, full pay-cycle testing, go-live aligned with your pay cycle, then ongoing support as your HR setup evolves.
We review your Employment Hero configuration: payroll settings, pay categories, leave types, expense policies. Plus accounting, rostering and project tools that need connecting.
Pay categories to chart of accounts. Leave types to leave accounts. Departments to cost centres. Onboarding fields to downstream system fields.
Integration built on the Employment Hero API. OAuth 2.0, webhooks for payroll finalisation and employee events, and error handling for edge cases.
Full pay cycle testing: regular pay, overtime, leave, terminations, back pay adjustments. Journals validated against Xero. Onboarding flows tested end to end.
Launch aligned with pay cycle. Parallel run for the first period to validate. Monitoring active.
Award changes, new pay categories, Employment Hero updates. We keep integrations running as your HR needs evolve.
How it runs today
After
Scoped and quoted before you commit. You own the code and the credentials at the end of it.
Get a fixed-price scopeThird party and external system integration for Employment Hero usually means one of these: Microsoft Dynamics 365, Tanda, Deputy, Xero, MYOB and QuickBooks. Most of it comes down to time and attendance and HRIS and payroll records. We link Employment Hero to any of them, in either direction. If your second system is not listed, ask. The work is the same shape against most APIs, and we will tell you when it is not.
Connecting Employment Hero (and KeyPay) to Xero, MYOB, Deputy, HubSpot, Salesforce and reporting. Payroll journals post automatically, onboarding flows through to every downstream system, timesheets from Deputy or ServiceM8 aggregate for payroll, and HR data feeds proper labour-cost dashboards. Perth-based, Australia-wide delivery.
Yes. Payroll journals post to Xero automatically after each pay run. Wages, PAYG, super and leave provisions map to your chart of accounts, and multi-entity payroll is fully supported so each entity posts to its own set of accounts.
It depends on the systems involved, the data volume and the exception cases. You get a fixed-price quote after a 15-minute scoping call. No hourly billing, no scope creep once we start.
Yes. Approved timesheets from Deputy push to Employment Hero pay runs with hours, pay categories and award interpretation included. Job platforms like ServiceM8, Simpro and Tradify can feed the same pay run.
Yes. When employment ends in Employment Hero, connected systems are updated automatically: access removed, final pay processed, records archived. Same flow in reverse for new starters.
Payroll journal sync runs 2 to 4 weeks. Full integration with onboarding, timesheets and labour-cost dashboards typically runs 6 to 10 weeks, delivered in phases aligned with a pay cycle.
Yes. Multi-entity payroll is fully supported. Each entity posts journals to its own set of accounts, and both consolidated and per-entity reporting are available. Common setup for group-of-companies structures.
Both. As an Employment Hero integration consultant we start by reviewing your payroll settings, pay categories and leave types, and the systems that need Employment Hero data. As an Employment Hero integration developer we then build it on the Employment Hero API, test it across a full pay cycle, go live in line with your pay cycle and keep it running as your payroll and staffing needs change.
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Which plan, how many employees, how many entities, what accounting system, and what other tools need connecting. We will come back with a clear plan and fixed price for your employment hero integration services project.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
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