Employment hero integration services and employment hero payroll integration for growing Australian businesses. Connect Employment Hero (and KeyPay) to Xero, MYOB, Deputy, HubSpot and reporting. Payroll journals, onboarding and labour costs, all automated.
Perth-based. Australia-wide. Fixed-price quotes.
The systems Employment Hero users most often ask us to sync with — accounting, rostering, CRM, projects and reporting. Click any platform to see its dedicated integration page.
Three stages. No surprises. Your live Employment Hero data stays untouched until cutover, and every custom employment hero integration is delivered personally by the founder.
Week 0
15-minute scoping call. We map your Employment Hero setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live Employment Hero data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Payroll journal sync, onboarding distribution, timesheet aggregation, project labour cost and HR reporting. Pick a tab to see how each employment hero to xero flow and downstream sync actually runs.
Employment Hero payroll journals posted to Xero or MYOB automatically after each pay run. Wages, PAYG, super, leave provisions all mapped to the correct chart of accounts.
Multi-entity payroll supported. Each entity posts to its own set of accounts.
New starter completes Employment Hero onboarding — TFN declaration, super choice, bank details, emergency contacts. Their record is automatically created in accounting, rostering and project tools.
Offboarding reverses the process. Access removed across systems when employment ends.
Timesheet data from Deputy, Monday.com, simPRO, ServiceM8 or other systems consolidated and pushed to Employment Hero for payroll processing.
Hours validated against award rules before payroll. Overtime and allowances calculated correctly.
Payroll expenses allocated to projects, departments and cost centres based on timesheet data. Labour cost per project calculated automatically.
Gross margin per project visible without manual spreadsheet work. The insight professional services and agencies need.
Employment Hero HR and payroll data combined with Xero financials in Power BI. Headcount trends. Leave liability tracking. Revenue per employee. Labour cost ratio by department.
Updated after every pay run. The workforce metrics that inform planning.
Price moves with the number of entities, the pay-rule complexity, and whether the scope is a single employment hero payroll integration or a full custom employment hero integration plus onboarding and reporting. Fixed-price quotes, no hourly surprises.
Tell us about your Employment Hero setup: what plan, what accounting system, and what other tools need connecting. We scope the integration.
Clear scope. Fixed price. Payroll journal sync, onboarding automation or full integration suite. Your choice.
Payroll journal sync first. Then onboarding. Then timesheets. Then reporting. Each phase delivers independently.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS all connect Employment Hero, in their own way. Here's how we compare on the things that actually matter to a growing Australian SMB.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Employment Hero API | We handle EH OAuth + custom fields | Prebuilt EH app, basic fields | You wire the Employment Hero nodes yourself | Weeks of enterprise onboarding |
| EH onboarding to pay run flow | Full new-hire to first pay run | New employee triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU STP + onboarding fit | AU-native, STP and TFN forms baked in | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Employment Hero updates the API | We patch, no extra charge | Wait for Zapier to update the app | You update the EH flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Employee, onboarding and pay data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case studyWe scaled from 20 to 80 staff in two years. Employment Hero handled HR and payroll well, but our bookkeeper still lost a full day after every pay run keying journals into Xero. HELLO PEOPLE automated the entire journal flow — leave tracks properly and we finally see labour costs by department.
Six steps, the same shape every time. Discovery, mapping and design, build against the Employment Hero API, full pay-cycle testing, go-live aligned with your pay cycle, then ongoing support as your HR setup evolves.
Connecting Employment Hero (and KeyPay) to Xero, MYOB, Deputy, HubSpot, Salesforce and reporting. Payroll journals post automatically, onboarding flows through to every downstream system, timesheets from Deputy or ServiceM8 aggregate for payroll, and HR data feeds proper labour-cost dashboards. Perth-based, Australia-wide delivery.
Yes. Payroll journals post to Xero automatically after each pay run. Wages, PAYG, super and leave provisions map to your chart of accounts, and multi-entity payroll is fully supported so each entity posts to its own set of accounts.
It depends on the systems involved, the data volume and the exception cases. You get a fixed-price quote after a 15-minute scoping call. No hourly billing, no scope creep once we start.
Yes. Approved timesheets from Deputy push to Employment Hero pay runs with hours, pay categories and award interpretation included. Job platforms like ServiceM8, Simpro and Tradify can feed the same pay run.
Yes. When employment ends in Employment Hero, connected systems are updated automatically: access removed, final pay processed, records archived. Same flow in reverse for new starters.
Payroll journal sync runs 2 to 4 weeks. Full integration with onboarding, timesheets and labour-cost dashboards typically runs 6 to 10 weeks, delivered in phases aligned with a pay cycle.
Yes. Multi-entity payroll is fully supported. Each entity posts journals to its own set of accounts, and both consolidated and per-entity reporting are available. Common setup for group-of-companies structures.
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Which plan, how many employees, how many entities, what accounting system, and what other tools need connecting. We will come back with a clear plan and fixed price for your employment hero integration services project.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
