Employee data lives in multiple places
Employment Hero has the employee file, leave balances, pay rates and super details. But your accounting system, project management tool and CRM have their own copies. Changes need updating everywhere.
Integration
Employment Hero Integration That Connects HR and Payroll to Everything Else
Connect Employment Hero to Xero, MYOB, Deputy and reporting. Payroll journals, onboarding and labour costs, all automated.
Perth-based. Australia-wide. Fixed-price quotes.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building software
- Employment Hero api experts
- Fixed Price scopes, no surprises
Employment Hero Integration
Employment Hero Integration Services
Employment Hero is the HR and payroll platform of choice for growing Australian businesses. It handles employee records, payroll, leave, compliance and benefits. What it does not do is talk fluently to your accounting system, rostering tool or project management platform.
We build custom Employment Hero integrations that connect HR and payroll to the rest of your business. Payroll journals post to Xero automatically. New starters flow to all connected systems. Labour costs are allocated to the right projects and cost centres.
HELLO PEOPLE is a Perth-based software consultancy. We work with growing SMBs and multi-entity businesses across Australia, connecting Employment Hero to accounting, operations and reporting so your people data is as connected as your people.
Sound Familiar?
What Employment Hero users tell us
Employment Hero runs payroll. Getting payroll data into accounting and everywhere else? That is the gap.
Payroll journals entered into Xero manually
Employment Hero runs payroll. Then someone creates payroll journals in Xero by hand: gross wages, PAYG, super, leave provisions. Every pay run. The numbers need to match. They sometimes do not.
Timesheet data from other systems not connected
Staff log time in Deputy, project management tools, or field service apps. That data needs to get into Employment Hero for payroll. Currently someone consolidates it manually.
Onboarding collects data but does not distribute it
New starters go through Employment Hero onboarding: tax file declaration, super choice, bank details. But their record needs creating in accounting, project tools, rostering and the CRM. Someone does that manually.
Labour costs not allocated to projects or cost centres
Employment Hero knows who got paid. But it does not know which project or client they worked on. Labour cost allocation requires combining payroll with timesheet data from another system.
Employment Hero's Xero integration covers basics only
The built-in Xero sync pushes payroll journals. But multi-entity payroll, cost centre allocation, leave liability tracking and project-based labour cost allocation are not covered.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
Get Started
Tell us about your Employment Hero setup
Which plan, what accounting system, and what else needs connecting. We will scope it.
What We Build
Employment Hero Integration Workflows
Payroll, onboarding, timesheets and labour costs connected to accounting and reporting.
Payroll journals to accounting
Employment Hero payroll journals posted to Xero or MYOB automatically after each pay run. Wages, PAYG, super, leave provisions all mapped to the correct chart of accounts.
Multi-entity payroll supported. Each entity posts to its own set of accounts.
Good for growing businesses where manual journal entry is becoming a bottleneck.
Employee onboarding distribution
New starter completes Employment Hero onboarding — TFN declaration, super choice, bank details, emergency contacts. Their record is automatically created in accounting, rostering and project tools.
Offboarding reverses the process. Access removed across systems when employment ends.
Timesheet aggregation for payroll
Timesheet data from Deputy, Monday.com, simPRO, ServiceM8 or other systems consolidated and pushed to Employment Hero for payroll processing.
Hours validated against award rules before payroll. Overtime and allowances calculated correctly.
Project and cost centre allocation
Payroll expenses allocated to projects, departments and cost centres based on timesheet data. Labour cost per project calculated automatically.
Gross margin per project visible without manual spreadsheet work. The insight professional services and agencies need.
People and finance dashboards
Employment Hero HR and payroll data combined with Xero financials in Power BI. Headcount trends. Leave liability tracking. Revenue per employee. Labour cost ratio by department.
Updated after every pay run. The workforce metrics that inform planning.
Why Integrate Employment Hero
Payroll journals posted to Xero automatically
Every pay run in Employment Hero generates the matching journal in Xero. Gross wages, PAYG, super guarantee, super salary sacrifice, leave provisions. Each to the correct account.
No manual journal entry. No reconciliation errors. Payroll and accounting always in sync.
New starter data flows to all connected systems
Employee completes Employment Hero onboarding. Their record is automatically created in Xero, project management tools, rostering systems and the CRM.
One data entry point. Consistent data everywhere. New starters are set up across systems in minutes, not days.
Labour costs allocated by project, team or location
Payroll costs from Employment Hero combined with timesheet data from Deputy, Monday.com or project tools. Labour cost per project. Per team. Per cost centre.
The visibility growing businesses need when headcount is their biggest expense.
Leave balances consistent across all systems
Leave requests approved in Employment Hero update Deputy rosters, project schedules and team calendars. Balances always consistent. No manual reconciliation at EOFY.
Managers see who is available across all tools, not just Employment Hero.
People and financial data in one dashboard
Employment Hero payroll data combined with Xero financials, project data and sales metrics in Power BI. Revenue per head. Labour cost ratio. Department overhead. Headcount trends.
The workforce analytics that inform hiring, budgeting and capacity planning.
Pricing
How we price Employment Hero integrations
Simple pricing for HR and payroll integration.
Free discovery call
Tell us about your Employment Hero setup: what plan, what accounting system, and what other tools need connecting. We scope the integration.
Fixed-price quote
Clear scope. Fixed price. Payroll journal sync, onboarding automation or full integration suite. Your choice.
Start with payroll
Payroll journal sync first. Then onboarding. Then timesheets. Then reporting. Each phase delivers independently.
Case Study
Job-to-invoice automation that cut billing delay from days to minutes
A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.
Read the full case study 92% Faster from job-complete to invoice-sent
40hrs Saved per week on admin entry
0 Manual re-keying of job data
8wk From kick-off to go-live
How It Connects
Your Employment Hero integration at a glance
Employment Hero at the centre — connected to accounting, rostering, projects and reporting.
Employment Hero
Xero / MYOB Payroll journals
Deputy / Roster Timesheets & leave
Monday / Projects Labour cost allocation
CRM / Sales Employee records
STP / ATO Compliance
Power BI Dashboards
How It Works
From first call to live integration
Aligned with your pay cycle for a smooth transition.
Why us
Why HELLO PEOPLE for integrations
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We grew from 20 to 80 staff in two years. Employment Hero handled HR and payroll great, but our bookkeeper was spending a full day after every pay run entering journals into Xero. HelloPeople automated the whole thing. Journals post automatically, leave is tracked properly, and we can see labour costs by department. Essential for any growing team.
Industries
Employment Hero integrations by industry
Employment Hero works across all industries. Integration needs depend on how complex your payroll and people operations are.
Professional Services
Staff costs allocated by project and client. Utilisation rates calculated. Revenue per head tracked. Leave liability forecasting for capacity planning.
Agencies
Creative and digital agency teams with project-based billing. Labour cost per campaign. Staff utilisation by department. Contractor versus employee cost tracking.
Hospitality
Shift-based payroll with penalty rates and tips. Revenue per labour hour. Award compliance across multiple venues. STP reporting sorted.
Retail
Multi-store payroll with casual and part-time staff. Labour cost per store. Staff hours matched to sales data. Employment Hero benefits improving retention.
Technology
Software teams with salaried employees. Leave management. Equity and bonus tracking. Headcount planning linked to revenue forecasts.
Healthcare
Complex award structures for healthcare workers. Shift differentials and allowances. Leave management for 24/7 operations. Compliance documentation automated.
FAQs
Common questions about Employment Hero integration
Can you connect Employment Hero to Xero for payroll journals?
Yes. Payroll journals post to Xero automatically after each pay run. Wages, PAYG, super and leave provisions mapped to your chart of accounts. Multi-entity supported.
How much does an Employment Hero integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
Can you connect Deputy timesheets to Employment Hero?
Yes. Approved timesheets from Deputy push to Employment Hero pay runs with hours, pay categories and award interpretation included.
Does the onboarding automation work with offboarding too?
Yes. When employment ends in Employment Hero, connected systems are updated: access removed, final pay processed, records archived.
How long does it take?
Payroll journal sync takes 2 to 4 weeks. Full integration with onboarding, timesheets and dashboards typically takes 6 to 10 weeks.
We have multiple entities in Employment Hero. Can you handle that?
Yes. Multi-entity payroll supported. Each entity posts journals to its own set of accounts. Consolidated and individual reporting available.
Get Started
Tell us about your Employment Hero setup
What plan, what accounting system, and what else needs connecting. Simple scope. Fixed price.
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Tell Us About Your Employment Hero Setup
Which plan, how many employees, what accounting system and what other tools need connecting. We will come back with a plan and a price.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
