Integration

Employment Hero Integration That Connects HR and Payroll to Everything Else

Connect Employment Hero to Xero, MYOB, Deputy and reporting. Payroll journals, onboarding and labour costs, all automated.

Perth-based. Australia-wide. Fixed-price quotes.

Book a 20-min scoping call Call 0425 531 127
  • AU-wide Perth-based · servicing Australia
  • 18+ yrs Building software
  • Employment Hero api experts
  • Fixed Price scopes, no surprises
Employment Hero Integration

Employment Hero Integration Services

Employment Hero is the HR and payroll platform of choice for growing Australian businesses. It handles employee records, payroll, leave, compliance and benefits. What it does not do is talk fluently to your accounting system, rostering tool or project management platform.

We build custom Employment Hero integrations that connect HR and payroll to the rest of your business. Payroll journals post to Xero automatically. New starters flow to all connected systems. Labour costs are allocated to the right projects and cost centres.

HELLO PEOPLE is a Perth-based software consultancy. We work with growing SMBs and multi-entity businesses across Australia, connecting Employment Hero to accounting, operations and reporting so your people data is as connected as your people.

Employment Hero integration hub diagram connecting recruitment, onboarding, payroll, performance, learning and accounting
How it runs

An Employment Hero integration project, end to end

Three stages. No surprises. Your live Employment Hero data stays untouched until cutover — delivered personally by the founder.

  1. Week 0

    Employment Hero Integration Audit

    15-minute scoping call. We map your Employment Hero setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.

  2. Weeks 1–N

    Build & Parallel-Run

    Integration built in a sandbox and parallel-run against your live Employment Hero data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.

  3. Cutover

    Go-Live & Handover

    Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.

Founder profile

Kasun Wijayamanna

Founder · Perth, WA · Started HELLO PEOPLE in 2008

18+ Years running HELLO PEOPLE

Founded in 2008. Two decades of technology-driven business transformation across Australia.

100+ Projects delivered

Startups to government agencies across mining, healthcare, legal, education and more.

HDR Researcher · Curtin University

Postgraduate research in Artificial Intelligence and Retrieval-Augmented Generation (RAG).

MBA Oil & Gas

Deep technical expertise combined with strong business and financial acumen.

Perth Based in WA

Serving businesses across Western Australia and nationally.

AU+TH International experience

Professional background in Bangkok, Thailand before migrating to Perth.

PHF Paul Harris Fellow · Rotary

Former President of Rotary Club of Booragoon. Over a decade of community service.

Read the full bio — research, career, community involvement and how HELLO PEOPLE runs projects.

See full founder page
Sound Familiar?

What Employment Hero users tell us

Employment Hero runs payroll. Getting payroll data into accounting and everywhere else? That is the gap.

Employee data lives in multiple places

Employment Hero has the employee file, leave balances, pay rates and super details. But your accounting system, project management tool and CRM have their own copies. Changes need updating everywhere.

Payroll journals entered into Xero manually

Employment Hero runs payroll. Then someone creates payroll journals in Xero by hand: gross wages, PAYG, super, leave provisions. Every pay run. The numbers need to match. They sometimes do not.

Timesheet data from other systems not connected

Staff log time in Deputy, project management tools, or field service apps. That data needs to get into Employment Hero for payroll. Currently someone consolidates it manually.

Onboarding collects data but does not distribute it

New starters go through Employment Hero onboarding: tax file declaration, super choice, bank details. But their record needs creating in accounting, project tools, rostering and the CRM. Someone does that manually.

Labour costs not allocated to projects or cost centres

Employment Hero knows who got paid. But it does not know which project or client they worked on. Labour cost allocation requires combining payroll with timesheet data from another system.

Employment Hero's Xero integration covers basics only

The built-in Xero sync pushes payroll journals. But multi-entity payroll, cost centre allocation, leave liability tracking and project-based labour cost allocation are not covered.

15-Minute Integration Audit — No Cost, No Commitment

Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.

  • 15-minute scoping call
  • Fixed price included
  • Australian team
  • Ongoing support after launch
Book Your Free Audit
What We Build

Employment Hero Integration Workflows

Payroll, onboarding, timesheets and labour costs connected to accounting and reporting.

Payroll journals to accounting

Employment Hero payroll journals posted to Xero or MYOB automatically after each pay run. Wages, PAYG, super, leave provisions all mapped to the correct chart of accounts.

Multi-entity payroll supported. Each entity posts to its own set of accounts.

Employee onboarding distribution

New starter completes Employment Hero onboarding — TFN declaration, super choice, bank details, emergency contacts. Their record is automatically created in accounting, rostering and project tools.

Offboarding reverses the process. Access removed across systems when employment ends.

Timesheet aggregation for payroll

Timesheet data from Deputy, Monday.com, simPRO, ServiceM8 or other systems consolidated and pushed to Employment Hero for payroll processing.

Hours validated against award rules before payroll. Overtime and allowances calculated correctly.

Project and cost centre allocation

Payroll expenses allocated to projects, departments and cost centres based on timesheet data. Labour cost per project calculated automatically.

Gross margin per project visible without manual spreadsheet work. The insight professional services and agencies need.

People and finance dashboards

Employment Hero HR and payroll data combined with Xero financials in Power BI. Headcount trends. Leave liability tracking. Revenue per employee. Labour cost ratio by department.

Updated after every pay run. The workforce metrics that inform planning.

Employment Hero payroll journals flowing to Xero accounting
Employee onboarding data distributed from Employment Hero to business systems
Timesheet data from multiple sources flowing to Employment Hero payroll
Labour cost allocated by project and department from Employment Hero data
People analytics dashboard combining Employment Hero and financial data
Capabilities catalogue

Employment Hero integration services we deliver

Every capability below has been delivered for a real Australian Employment Hero user — from a single Xero payroll-journal sync to a multi-entity HR + finance dashboard spanning Employment Hero, MYOB and Power BI. If your scenario is not listed, ask — we build bespoke.

Employment Hero payroll integrations (Xero, MYOB)

  • Employment Hero / KeyPay payroll journals to Xero
  • Payroll journals to MYOB AccountRight / MYOB Business
  • Multi-entity payroll posting to per-entity chart of accounts
  • Cost-centre and tracking-category allocation on payroll journals
  • Leave provisions, super liability and PAYG split correctly
  • STP Phase 2 reporting tied to clean payroll data
  • Replacing the basic built-in Employment Hero ↔ Xero connector with custom mapping
  • Reconciliation reports between Employment Hero payroll and accounting

Employment Hero HR & onboarding automations

  • New-starter records propagated to Xero / MYOB, project tools and CRM
  • TFN declaration, super choice and bank details captured once
  • Onboarding checklist automation tied to system access provisioning
  • Document collection and e-signature workflows on top of Employment Hero
  • Offboarding workflows revoking access across connected systems
  • Custom HR fields synced to downstream systems (e.g. Salesforce, HubSpot)

Employment Hero ↔ Deputy / time tracking

  • Deputy timesheets pushed into Employment Hero / KeyPay for award processing
  • Onboarding triggered in Employment Hero, propagated to Deputy roster
  • Leave balance reconciliation between Employment Hero and Deputy
  • Award-rule processing handled by KeyPay engine post-timesheet
  • Job-platform timesheets (ServiceM8, Simpro, Tradify) feeding Employment Hero
  • Subcontractor / contingent-worker hours validated before payroll

Employment Hero ↔ job platforms & labour-cost reporting

  • ServiceM8 labour cost flowing back into Employment Hero
  • Simpro job hours pushed to Employment Hero payroll
  • Tradify hours feeding Employment Hero / KeyPay
  • Project and job-level labour cost reporting
  • Gross-margin-per-project visibility tied to actual payroll
  • Cost centre allocation by job, department or location

Migrations to/from Employment Hero

Employment Hero + Power BI HR dashboards

  • Power BI dashboards combining Employment Hero + Xero / MYOB
  • Headcount trends, hiring pipeline and attrition reporting
  • Revenue-per-head and labour-cost-ratio by department
  • Leave liability tracking and EOFY forecasting
  • Diversity, gender pay-gap and remuneration reporting
  • Bespoke HR dashboards when Power BI is not the right fit
Why Integrate Employment Hero

Payroll journals posted to Xero automatically

Every pay run in Employment Hero generates the matching journal in Xero. Gross wages, PAYG, super guarantee, super salary sacrifice, leave provisions. Each to the correct account.

No manual journal entry. No reconciliation errors. Payroll and accounting always in sync.

Automated payroll journal posting from Employment Hero to Xero

New starter data flows to all connected systems

Employee completes Employment Hero onboarding. Their record is automatically created in Xero, project management tools, rostering systems and the CRM.

One data entry point. Consistent data everywhere. New starters are set up across systems in minutes, not days.

Employee onboarding data flowing from Employment Hero to connected systems

Labour costs allocated by project, team or location

Payroll costs from Employment Hero combined with timesheet data from Deputy, Monday.com or project tools. Labour cost per project. Per team. Per cost centre.

The visibility growing businesses need when headcount is their biggest expense.

Labour cost allocation dashboard by project and cost centre

Leave balances consistent across all systems

Leave requests approved in Employment Hero update Deputy rosters, project schedules and team calendars. Balances always consistent. No manual reconciliation at EOFY.

Managers see who is available across all tools, not just Employment Hero.

Leave balance synchronisation across Employment Hero and connected tools

People and financial data in one dashboard

Employment Hero payroll data combined with Xero financials, project data and sales metrics in Power BI. Revenue per head. Labour cost ratio. Department overhead. Headcount trends.

The workforce analytics that inform hiring, budgeting and capacity planning.

Workforce analytics dashboard combining HR, payroll and financial data
Pricing

How we price Employment Hero integrations

Simple pricing for HR and payroll integration.

Free discovery call

Tell us about your Employment Hero setup: what plan, what accounting system, and what other tools need connecting. We scope the integration.

Fixed-price quote

Clear scope. Fixed price. Payroll journal sync, onboarding automation or full integration suite. Your choice.

Start with payroll

Payroll journal sync first. Then onboarding. Then timesheets. Then reporting. Each phase delivers independently.

Job management to accounting platform integration showing automated invoicing flow
Case Study

Job-to-invoice automation that cut billing delay from days to minutes

A Perth services firm with five field crews was losing days between job sign-off and the accounting team raising the invoice. We connected the field-management tool to their accounting platform so invoices generate the moment a job is approved, with line items, GST and customer details all pre-mapped.

Read the full case study
92% Faster from job-complete to invoice-sent
40hrs Saved per week on admin entry
0 Manual re-keying of job data
8wk From kick-off to go-live
How It Connects

Your Employment Hero integration at a glance

Employment Hero at the centre — connected to accounting, rostering, projects and reporting.

How It Works

From first call to live integration

Aligned with your pay cycle for a smooth transition.

Discovery & EH Audit

We review your Employment Hero configuration: payroll settings, pay categories, leave types, expense policies. Plus accounting, rostering and project tools that need connecting.

Mapping & Design

Pay categories to chart of accounts. Leave types to leave accounts. Departments to cost centres. Onboarding fields to downstream system fields.

Build

Integration built on the Employment Hero API. OAuth 2.0, webhooks for payroll finalisation and employee events, and error handling for edge cases.

Testing

Full pay cycle testing: regular pay, overtime, leave, terminations, back pay adjustments. Journals validated against Xero. Onboarding flows tested end to end.

Go-Live

Launch aligned with pay cycle. Parallel run for the first period to validate. Monitoring active.

Ongoing Support

Award changes, new pay categories, Employment Hero updates. We keep integrations running as your HR needs evolve.

Why us

Why HELLO PEOPLE for integrations

  • We build, not just connect

    We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.

  • Fixed-price quoting

    You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.

  • Built for Australian business

    We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.

  • Senior team, direct access

    You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.

  • Ongoing support included

    APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.

Book a 20-min scoping call

We grew from 20 to 80 staff in two years. Employment Hero handled HR and payroll great, but our bookkeeper was spending a full day after every pay run entering journals into Xero. HelloPeople automated the whole thing. Journals post automatically, leave is tracked properly, and we can see labour costs by department. Essential for any growing team.

Operations Manager Technology company, Perth
Industries

Employment Hero integrations by industry

Employment Hero works across all industries. Integration needs depend on how complex your payroll and people operations are.

Professional services firm tracking labour costs per project

Professional Services

Staff costs allocated by project and client. Utilisation rates calculated. Revenue per head tracked. Leave liability forecasting for capacity planning.

Creative agency managing team costs and project billing

Agencies

Creative and digital agency teams with project-based billing. Labour cost per campaign. Staff utilisation by department. Contractor versus employee cost tracking.

Hospitality venue with shift-based payroll through Employment Hero

Hospitality

Shift-based payroll with penalty rates and tips. Revenue per labour hour. Award compliance across multiple venues. STP reporting sorted.

Retail chain with multi-store payroll through Employment Hero

Retail

Multi-store payroll with casual and part-time staff. Labour cost per store. Staff hours matched to sales data. Employment Hero benefits improving retention.

Technology company managing payroll and HR through Employment Hero

Technology

Software teams with salaried employees. Leave management. Equity and bonus tracking. Headcount planning linked to revenue forecasts.

Healthcare practice managing staff payroll through Employment Hero

Healthcare

Complex award structures for healthcare workers. Shift differentials and allowances. Leave management for 24/7 operations. Compliance documentation automated.

FAQs

Common questions about Employment Hero integration

Can you connect Employment Hero to Xero for payroll journals?

Yes. Payroll journals post to Xero automatically after each pay run. Wages, PAYG, super and leave provisions mapped to your chart of accounts. Multi-entity supported.

How much does an Employment Hero integration cost?

Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.

Can you connect Deputy timesheets to Employment Hero?

Yes. Approved timesheets from Deputy push to Employment Hero pay runs with hours, pay categories and award interpretation included.

Does the onboarding automation work with offboarding too?

Yes. When employment ends in Employment Hero, connected systems are updated: access removed, final pay processed, records archived.

How long does it take?

Payroll journal sync takes 2 to 4 weeks. Full integration with onboarding, timesheets and dashboards typically takes 6 to 10 weeks.

We have multiple entities in Employment Hero. Can you handle that?

Yes. Multi-entity payroll supported. Each entity posts journals to its own set of accounts. Consolidated and individual reporting available.

Tell Us About Your Employment Hero Setup

Which plan, how many employees, what accounting system and what other tools need connecting. We will come back with a plan and a price.

Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.