Employment Hero to Deputy Migration and Conversion Service
Converting, changing, or migrating from Employment Hero to Deputy should not mean breaking rosters, leave balances, payroll timing, or employee records. We handle the full Employment Hero to Deputy migration service end to end for Australian teams.
Staff records, leave balances, rosters, approvals, and payroll-linked workflows scoped, migrated, and validated. Fixed-price scope, careful testing, and a cutover plan your team can actually work with.
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Quick project scope
Move from Employment Hero to Deputy with a structured workforce migration plan
Switching from Employment Hero to Deputy is a big decision, and the migration is usually the part businesses dread most. What about the historical data? What about payroll? What about the integrations?
We handle the lot. Employee records, leave balances, rosters, qualifications, onboarding documents, pay rates and compliance records — extracted from Employment Hero, cleaned, transformed, and loaded into Deputy. Validated at every step.
HELLO PEOPLE is a Perth-based software consultancy. We deliver fixed-price migrations for businesses across Australia — Perth, Melbourne, Sydney, Brisbane and everywhere in between.
Why businesses delay this migration
These are the fears we hear every week. All of them are solvable with proper scoping and a structured migration process.
Scared of losing data
The biggest fear. Years of contacts, invoices, history, payroll records — what if something goes missing? That fear is why businesses stay on the wrong platform for years.
Downtime during the switch
Your team needs to keep working. Nobody can afford a week where the system is offline and invoices cannot go out or staff cannot be rostered.
Messy data in the old system
Duplicates, outdated contacts, broken formatting — if you bring that mess into the new system, you have just migrated the problem.
Reporting continuity
Your accountant, auditor or management team needs historical reports to still make sense after the move. Broken reporting is a deal-breaker.
Connected systems break
Integrations with other platforms — CRM, payroll, eCommerce — need to work with the new system from day one. Not after a few weeks of scrambling.
Cost blowouts
The migration was quoted at one price but kept growing. Scope creep, unexpected complexity, hidden charges — the project ends up costing double what was promised.
Get Started
Tell us about your Employment Hero to Deputy migration project
Tell us which staff records, leave balances, rosters, approvals, and payroll links must survive the move into Deputy. We will scope the migration and cutover risk, then come back with a fixed-price plan.
Employment Hero to Deputy migration — what is included
Every migration is different, but here is what we typically cover for a Employment Hero to Deputy conversion.
Employee record migration
Names, positions, pay rates, tax declarations, emergency contacts and qualifications — all migrated to Deputy accurately.
Leave balances, accrual rules and entitlements are validated against your current records.
Roster and schedule migration
Active rosters, recurring shifts, availability preferences and leave calendars — rebuilt in Deputy so scheduling continues without a gap.
We coordinate with your next pay period to avoid any overlap or missed data.
Compliance and document migration
Onboarding documents, signed contracts, training records and compliance certificates — moved to Deputy with audit trail preserved.
Award interpretation rules and pay conditions are validated on the new platform.
Payroll integration setup
We reconnect Deputy to your accounting or payroll platform so approved hours, leave and pay adjustments flow through automatically.
STP reporting continuity is maintained throughout the transition.
How we price Employment Hero to Deputy migrations
Price moves with staff volume, leave history, awards or pay rules, approvals, connected payroll systems, and how carefully the cutover must align to live rosters. Here is how we scope it.
Migration audit call
Tell us what must survive in Deputy, what workflows or reports cannot break, and whether the move fits one fixed-price migration or needs phased delivery.
Fixed-price migration scope
Once data scope, workflow rebuilds, connected systems, and cutover risk are clear, you get fixed-price scope covering cleansing, migration, validation, and go-live. No open-ended estimates.
Phase history and integrations separately
If the move includes heavy history, connected systems, or adjacent rebuild work, we can split it into core migration first, then history, then integrations. Each phase has its own price and sign-off.
From Employment Hero to Deputy — step by step
A structured process so you know what is happening at each stage. No ambiguity, no surprises.
Why HELLO PEOPLE for your migration
Fixed-price, always
You get a clear price before we start. No hourly billing that spirals. No surprise invoices.
100% Australian team
Your data is handled entirely by our Perth-based team. No offshore processing, no third-party access.
Zero downtime
Your team keeps working in Employment Hero while we prepare Deputy. The cutover is planned, tested and clean.
Data cleansing included
We do not just move your data — we clean it first. Duplicates, stale records and formatting issues are fixed before they reach Deputy.
Reporting continuity
Historical reports, BAS data, compliance records — we validate that Deputy gives you the same numbers as Employment Hero for any given period.
We had been putting off the switch for over a year. They made it painless — scoped it clearly, migrated everything, and our team was up and running in Deputy within weeks. The data was cleaner than it had been in years.
Employment Hero to Deputy migration by industry
Different industries have different data and compliance requirements. Here is how we help.
Trades & Services
Staff rosters, qualifications and job data — migrated to Deputy so your operations team does not skip a beat.
Professional Services
Team data, time records and client assignments — transferred so billing and resourcing stay accurate.
Hospitality
Rosters, leave balances and compliance records — moved cleanly without disrupting pay cycles.
Common questions about Employment Hero to Deputy migration and conversion
How much does a Employment Hero to Deputy migration cost?
Every migration is different — data volume, complexity, connected integrations and the platforms involved all affect the scope. We assess your specific Employment Hero setup, map out exactly what needs to happen, and give you a fixed price before any work starts. No hourly billing, no open-ended estimates. Book a free no-obligation scoping call and we will give you a clear number.
How long does the migration take?
A typical Employment Hero to Deputy migration takes 2 – 4 weeks. We give you a realistic timeline during scoping — not a best-case estimate.
Will we lose any data during the switch?
No. We extract everything from Employment Hero, validate counts and balances at each step, and keep your source system untouched until you are confident the migration is complete. There is always a rollback option.
Can our team keep working during the migration?
Yes. We plan the migration so your team continues using Employment Hero until cutover. We run parallel systems where needed so there is no operational gap.
Do you clean up our data before migrating?
Yes — data cleansing is included. Duplicates are merged, dead records removed, formats standardised and field mappings validated before anything moves to Deputy.
Do you handle the integrations with other systems?
Yes. Any platforms connected to Employment Hero — accounting, CRM, payroll, eCommerce — need reconnecting to Deputy. We handle the full integration layer so everything works from day one.
Is our data secure during the migration?
Yes. All data is processed by our Australian team. We use secure, encrypted connections and never store credentials. Your Employment Hero data is not modified — we extract a copy for transformation and loading.
Do you only work with Perth businesses?
We are based in Perth but work Australia-wide. Around half our clients are in Melbourne, Sydney or Brisbane. Remote delivery is standard for us.
Get Started
Tell us what Employment Hero workforce data and workflow cannot break in Deputy
Tell us what must still work in Deputy on day one, which roster, leave, or payroll dependencies matter, and when you need to cut over. We will come back with a clear migration plan, fixed-price scope, and realistic delivery path.
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Tell Us About Your Employment Hero to Deputy Migration
Describe your current Employment Hero setup, which Deputy workforce workflows are in scope, and what roster, leave, approval, or payroll links cannot be lost. We will come back with a clear migration plan and fixed-price scope.
Prefer a quick chat? Call 0425 531 127. We are Perth-based and we answer the phone.