Employee record migration
Names, positions, pay rates, tax declarations, emergency contacts and qualifications, all migrated to Deputy accurately.
Leave balances, accrual rules and entitlements are validated against your current records.
Migration
Employment Hero to Deputy Migration Services
for Perth, Melbourne, Sydney and Brisbane teams.
Employment Hero to Deputy migration services for Australian teams that want a leaner rostering stack without losing leave balances, awards, or payroll timing. Our Employment Hero to Deputy payroll migration is scoped up front and delivered end to end by an Australian team.
- AU-wide Perth-based · servicing Australia
- 18+ yrs In custom software
- Zero Downtime migrations
- Fixed Price scopes, no surprises
- 100% Australian team
Australian owned and operated
Built here. Your data stays here.
- No offshore development. Everything is written by our own team in Australia. Nothing is subcontracted overseas.
- Your data stays onshore. Hosted in Australia, on infrastructure you own, under Australian law.
- Every state, not just ours. Perth, Melbourne, Sydney, Brisbane, Adelaide and everywhere between.
How it runs
An Employment Hero to Deputy migration, end to end
Three stages. No surprises. Your live Employment Hero data stays untouched until cutover, delivered personally by the founder.
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Week 0
Discovery & Mapping
15-minute scoping call. We map your Employment Hero setup, the data structure that needs to translate to Deputy, and the cleanup decisions to make on the way. Fixed-price quote inside 48 hours.
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Weeks 1–N
Sandbox Migration & Parallel-Run
Full migration run in a sandbox first. Both systems then run in parallel for two weeks, every record, transaction and report cross-checked. No risk to live operations.
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Cutover
Go-Live & Handover
Production cutover on a planned window, typically a weekend. Team training, monitoring active, 30 days post-launch support. Employment Hero safely retired with full history preserved.
Before → After
Employment Hero → Deputy: what actually moves
Every migration project starts from a set of concrete data on the source platform and ends with the same data, cleaned and validated, on the target. Here is the shape of that move.
Today
Employment Hero
Where your data lives today, in Employment Hero.
- Chart of accounts, tax codes and tracking dimensions
- Contacts, customers and suppliers (with duplicates)
- Historical transactions, invoices, bills and reconciliations
- Payroll data, leave balances and STP history
- Connected integrations (CRM, ecom, payroll, ops)
- Custom reports and dashboards that finance depends on
After migration
Deputy
The same data, cleaned and validated, in Deputy, ready for day one.
- Chart of accounts restructured to fit reporting needs
- Deduplicated contacts, ready to use
- Full transaction history with references intact
- Payroll continuity through cutover, STP unbroken
- Integrations reconnected, working from day one
- Reports rebuilt to match, same numbers, same periods
What actually comes across
A Employment Hero conversion is not one file. It is everything the business has done so far.
Moving the balances is the easy part. The work is the history: the invoices still open, the codes that do not exist in Deputy, the attachments nobody wants to lose, and the customer records that have drifted over years. All of it has to arrive reconciled, not approximately.
What has to move
- Employment Hero data
- Customers and suppliers
- Open invoices and bills
- Transaction history
- Chart of accounts
What we do
One verified conversion
Codes mapped to their Deputy equivalents, records deduplicated on rules you approve, then both systems run side by side until the balances agree. Cutover happens on a window you choose.
See how a conversion runsWhat you get
- Opening balances that reconcile on day one, not after adjustment
- History you can still search, not a PDF archive nobody opens
- A Deputy file your accountant will accept at year end
What We Migrate
Employment Hero to Deputy migration services, what is included
Every Employment Hero to Deputy migration is different, but here is what our Employment Hero to Deputy payroll migration typically covers across staff, rosters, awards, and payroll links.
Roster and schedule migration
Active rosters, recurring shifts, availability preferences and leave calendars, rebuilt in Deputy so scheduling continues without a gap.
We coordinate with your next pay period to avoid any overlap or missed data.
Compliance and document migration
Onboarding documents, signed contracts, training records and compliance certificates, moved to Deputy with audit trail preserved.
Award interpretation rules and pay conditions are validated on the new platform.
Payroll integration setup
We reconnect Deputy to your accounting or payroll platform so approved hours, leave and pay adjustments flow through automatically.
STP reporting continuity is maintained throughout the transition.
Pricing
How we price Employment Hero to Deputy migration services
Price moves with staff volume, leave history, awards or pay rules, approvals, connected payroll systems, and how carefully the cutover must align to live rosters. Here is how we scope it.
Migration audit call
Tell us what must survive in Deputy, what workflows or reports cannot break, and whether the move fits one fixed-price migration or needs phased delivery.
Fixed-price migration scope
Once data scope, workflow rebuilds, connected systems, and cutover risk are clear, you get fixed-price scope covering cleansing, migration, validation, and go-live. No open-ended estimates.
Phase history and integrations separately
If the move includes heavy history, connected systems, or adjacent rebuild work, we can split it into core migration first, then history, then integrations. Each phase has its own price and sign-off.
Why HELLO PEOPLE
Employment Hero to Deputy migrations
HELLO PEOPLE vs the alternatives
DIY spreadsheet migrations, vendor migration tools, and offshore migrators all promise to move your data. Here's how HELLO PEOPLE compares on the things that actually matter to an AU SMB owner.
| Concern | HELLO PEOPLE | DIY spreadsheets | Vendor migration tool | Offshore migrators |
|---|---|---|---|---|
| Data preserved end-to-end | 100% + validated at every step | Usually yes, no validation | Advertised complete, some fields drop | Depends on the vendor |
| Downtime during cutover | Zero. Parallel run + weekend cut | Days to weeks | Hours to days | Often days |
| AU BAS / GST / payroll fit | AU-native, understood | You own the risk | Usually generic | Variable |
| Pricing model | Fixed price, one-time | Your team's time forever | Per-record or flat fee | Per-hour + revisions |
| When something breaks | We own the fix, no charge | You own it | Support ticket queue | Time-zone gap |
| Data cleansing | Included in scope | Optional, often skipped | Usually not | Quoted separately |
| Post-cutover support | 30 days included, plan optional | None | Chat support tier | Depends on contract |
Case Study
Multi-entity accounting migration that finished ahead of BAS deadline
A Perth-based services group with 60+ staff moved off their legacy accounting stack to a modern cloud platform, taking multiple entities across in one coordinated cut. Chart of accounts consolidated, payroll continuity preserved through cutover, and BAS lodgement continued on time.
Read the full case study Zero Downtime through cutover
100% Historical data preserved
6wks From kick-off to go-live
We had been putting off the switch for over a year. They made it painless, scoped it clearly, migrated everything, and our team was up and running in Deputy within weeks. The data was cleaner than it had been in years.
Our Process
How the Employment Hero to Deputy migration runs, step by step
A structured process so you know what is happening at each stage. No ambiguity, no surprises.
Assess your Employment Hero data
We audit data quality, volume, complexity and connected integrations. You get a clear scope and a fixed price before anything starts.
Cleanse and prepare
Duplicates merged, dead records removed, formats standardised. Your data is cleaned in Employment Hero before anything moves.
Configure Deputy
Deputy is set up to match your business, accounts, custom fields, user roles, tax settings. No generic template.
Migrate data
Employee records, leave balances, rosters, qualifications, onboarding documents, pay rates and compliance records, extracted, transformed and loaded into Deputy. Validated against the source at every step.
Test and validate
Balances checked. Reports compared. Edge cases tested. Your team reviews the data in Deputy before we go anywhere near production.
Go live and support
We cut over at the right moment and stay close for the first month. Employment Hero stays accessible as a reference until you are confident.
FAQs
Common questions about Employment Hero to Deputy migration and conversion
How much do your Employment Hero to Deputy migration services cost?
It depends on staff volume, awards in play, leave history, and the connected payroll platform. Every Employment Hero to Deputy migration is scoped up front and quoted at a fixed price before work starts. No hourly billing. Book a scoping call and we will size it against your Employment Hero setup.
Why move from Employment Hero to Deputy?
Most teams making this switch want tighter shift management and simpler timesheet flow. Deputy is a purpose-built rostering platform, so if HR features in Employment Hero are unused overhead, a move to Deputy plus a dedicated payroll platform is often cheaper and faster to operate.
How long does an Employment Hero to Deputy migration take?
About 2 to 4 weeks for most teams. Multi-location rollouts or complex Modern Award rebuilds can push it to 6. We commit to a realistic date during scoping, not a best-case one.
Will we lose staff records, leave balances, or roster history in the switch?
No. Staff profiles, contracts, leave balances, historical leave applications, rosters, and pay history all migrate. Employment Hero stays untouched as read-only until you sign off on Deputy.
Can our team keep clocking on and rostering during the migration?
Yes. Rosters and timesheets keep running in Employment Hero right up to the cutover. We time the cut to a pay-cycle boundary so no pay run gets split across systems.
Do you clean up staff and roster data before migrating?
Yes. Cleansing is included. Duplicate profiles are merged, terminated staff are archived, and roster templates are rationalised before anything loads into Deputy.
Do you handle the payroll integration on the Deputy side?
Yes. We reconnect Deputy to Xero, MYOB, KeyPay, or a standalone payroll platform for STP Phase 2 compliance, rebuild labour costing to tracking categories, and validate the first live pay run.
Is our workforce data secure during the migration?
Yes. An Australian team handles the migration on encrypted connections. Credentials are never stored in plain text and the Employment Hero source data stays read-only through the whole project.
Do you only work with Perth businesses?
No. We are Perth-based but deliver Australia-wide. Roughly half our Employment Hero to Deputy migration work is for Melbourne, Sydney, and Brisbane employers. Remote delivery is standard.
Which system should we move to after Employment Hero?
Where people go after Employment Hero varies, and we scope the move to whichever system you have chosen: Xero, MYOB AccountRight, MYOB Business, MYOB Acumatica, QuickBooks Online, Reckon, NetSuite, Microsoft Dynamics 365 Business Central, Sage 50, Sage 300, Sage Intacct, Odoo, Zoho Books, FreshBooks, Saasu, SAP Business One, Oracle and Workday. If the one you have picked is a poor fit for how you actually work, we will say so before you have paid for a conversion into it.
What actually decides how long a migration takes?
The parts that decide the timeline are the same wherever you land: the chart of accounts, the general ledger, the customer and supplier master, open purchase orders and sales orders, opening balances and payroll history, and how much history you export out of the old system and import into the new one, rather than leave behind in a readable archive. Hosted files, local files and vendor exports each come out differently.
What if Employment Hero is end of life or out of support?
If you are looking because Employment Hero is too old, out of support or reaching end of life, that is a question of timing rather than whether. It is worth comparing the alternatives and moving away on your own schedule rather than on the one the vendor picks for you.
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Tell us about your Employment Hero to Deputy migration
Send us your Employment Hero plan, head count, awards in play, target payroll platform, and cutover date. Our Employment Hero to Deputy migration services team will reply with a clear plan and a fixed-price scope for the move.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
