We build custom supplier portals: vendor onboarding, purchase order management, compliance document tracking, invoice submission and procurement workflows. Secure, branded, and connected to your ERP and accounting systems.
Perth-based. Australia-wide. Fixed-price quotes. Full code ownership.
Managing suppliers by email is slow, error-prone, and impossible to audit. Compliance documents expire without anyone noticing. Purchase orders get acknowledged by reply-all. Invoices arrive as email attachments in three different formats. Your procurement team spends more time chasing than procuring.
We build custom supplier portals for Australian businesses. Vendor onboarding portals for mining companies. Compliance management portals for construction firms. Purchase order portals for manufacturers. Invoice submission portals for government agencies. Each one branded, secure, and connected to your ERP or accounting system.
HELLO PEOPLE is a Perth-based development company. We build supplier portals that sync with SAP, Oracle, Dynamics, NetSuite, Xero, MYOB and other business systems, so your procurement data flows automatically and your suppliers manage themselves.
Three stages. No surprises. Delivered personally by the founder.
Week 0
15-minute scoping call. We map your current setup, the gaps causing pain, and the path forward. Fixed-price quote inside 48 hours.
Weeks 1–N
New portal built in a sandbox and parallel-run against your live operations. Every workflow, validation and integration verified before production.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
If your team deals with any of these daily, a supplier portal is the fix.
Insurance certificates, licences, safety accreditations. You are emailing suppliers asking for documents, then emailing again when they expire. Nobody knows what is current. A portal tracks it all and sends automated reminders.
Purchase orders go out as PDF attachments. Suppliers confirm by replying "received" or calling your buyer. No structured acknowledgement, no delivery date confirmation, no audit trail. The portal gives every PO a clear status.
Some email PDFs, some post paper, some use their own invoicing portal. Your accounts team re-keys data, chases missing PO numbers, and manually matches invoices to orders. A structured submission portal fixes all of it.
Different organisations need different supplier portal capabilities. Pick a tab to see how each module works.
New suppliers register through a structured online form: ABN, insurance details, trade licences, bank details, capability statements. No back-and-forth emails collecting missing documents.
Automated verification checks against ABN lookup and insurance databases. Approval workflows route the application to the right internal team. The supplier gets notified when they are approved and active.
Suppliers log in to see all their purchase orders: open, in progress, delivered, closed. Each PO shows line items, delivery dates, special instructions and the current approval status.
Suppliers acknowledge POs online, confirm delivery schedules, flag issues, and request amendments. Your procurement team sees responses in real time instead of waiting for email replies.
Suppliers upload insurance certificates, licences, safety accreditations, quality certifications and other compliance documents. The portal tracks versions, flags expiry dates, and sends automated renewal reminders.
Document requirements are configurable by supplier category. A subcontractor on a mine site has different requirements to an office stationery supplier. The portal enforces the right checklist for each type.
Suppliers submit invoices through the portal instead of emailing PDFs or posting paper copies. Structured submission means the data arrives in a consistent format every time, matched against PO numbers automatically.
Three-way matching between PO, goods receipt and invoice happens in the portal or is pushed to your ERP for processing. Suppliers check payment status online instead of calling your accounts team.
Suppliers book delivery time slots, upload proof of delivery, and update dispatch information through the portal. Your warehouse or site team sees what is arriving and when, before the truck shows up.
Particularly valuable for construction sites, mining operations and manufacturing facilities where uncoordinated deliveries cause safety issues, congestion and downtime.
Issue RFQs to your supplier panel through the portal. Suppliers receive notifications, review requirements, and submit their quotes against a structured template. Your team compares responses side by side.
Multi-stage approval workflows for purchase requisitions, POs above threshold amounts, and vendor selection. Configurable to match your internal delegation of authority.
We built a vendor management portal for a construction company managing 200+ subcontractors. Compliance document tracking, automated expiry reminders, and PO visibility, all self-service.
Read the full case studyFaster procurement, better compliance visibility, fewer emails, self-service for suppliers. Here is what actually changes when you give vendors structured portal access.
Purchase orders sent by email get lost, sit in inboxes, and need manual follow-up. When suppliers receive POs through a portal, they acknowledge instantly, confirm delivery dates, and flag issues before they become problems.
Your procurement team stops chasing. Suppliers respond faster because the portal is the single place they go to see what is active, what is coming, and what needs their attention.
Insurance certificates, licences, safety accreditations, ABN verification. You need to know these are current before you issue a PO or let someone on site. Spreadsheets and email folders do not give you that in real time.
A supplier portal tracks every document, flags expiry dates, sends automated reminders to the supplier, and blocks non-compliant vendors from receiving new orders. One dashboard shows you the full picture.
Quotes, invoices, delivery schedules, compliance docs, payment queries. All arriving as email attachments with no structure, no tracking, and no audit trail. Your procurement team is buried.
A supplier portal gives every interaction a structured home. Suppliers upload documents to the right place. Status updates happen in real time. Your inbox goes quiet because the portal handles the workflow.
Instead of calling your office to ask "has the PO been raised?" or "when is payment due?", suppliers log in and see everything. Open orders, delivery requirements, payment status, historical transactions.
Self-service access reduces inbound queries to your accounts and procurement teams. Suppliers get answers faster. Your team gets time back. Both sides win.
When procurement decisions get questioned (and they will) you need to show who approved what, when documents were submitted, which version was current, and what the communication trail looked like.
A supplier portal logs everything automatically. Document uploads, PO acknowledgements, quote responses, compliance updates. No more piecing together email threads to reconstruct a decision.
No per-supplier licensing. No per-user fees. Here is how we approach pricing for supplier portal development.
Tell us how you currently manage suppliers. The POs, the compliance docs, the invoices. We will tell you honestly whether a custom portal, an off-the-shelf procurement tool, or a hybrid approach makes the most sense for your situation.
After a free consultation and discovery phase, you get a fixed-price proposal. No hourly billing, no scope creep surprises. You know the total cost before we write a line of code.
Core supplier portal first: vendor registration, document management, PO visibility. Then invoicing, RFQ workflows and logistics modules in later phases. Each phase delivers working software.
Every supplier portal is different. But the approach is the same: understand your procurement workflows and supplier relationships first, then build software around them.
We were drowning in emails from 150 suppliers. Compliance docs, invoices, delivery queries, PO confirmations. Now they log into the portal and handle it themselves. Our procurement team went from chasing paperwork to actually managing supplier relationships. The compliance dashboard alone saved us during our last audit.
The need is the same: give your suppliers structured self-service access. The implementation is tailored to how procurement works in each sector.
Contractor and supplier portals for compliance document management, induction tracking, safety certifications, purchase order visibility and delivery scheduling. Critical for site access management on remote operations across WA and Queensland.
Subcontractor portals for trade compliance, insurance certificate tracking, variation management, progress claims and safety documentation. Manage hundreds of subs across multiple projects without drowning in paperwork.
Raw material and component supplier portals with purchase order management, delivery scheduling, quality inspection records, invoice submission and inventory replenishment workflows. Keeps the production line supplied without phone calls.
Vendor management portals for local and state government procurement. Supplier registration panels, tender response submission, contract compliance tracking and spend reporting. Built to meet public sector procurement policies and audit requirements.
Medical supply and pharmaceutical vendor portals for order management, cold chain compliance documentation, expiry tracking, recall notifications and regulatory certificate management. Compliance is not optional in this sector.
Supplier portals for stock replenishment, purchase order management, delivery booking, invoice submission and product catalogue updates. Connected to your inventory and warehouse management systems for real-time visibility.
We write the code, design the interface, deploy the systems, and support them long-term. No subcontracting, no offshore handoffs.
You get a clear price before we start. No hourly billing that spirals, no surprise invoices at the end of the month.
We understand ABN verification, Australian compliance frameworks, local ERP ecosystems, and the procurement workflows that mining, construction and government organisations actually use.
You talk to the people building your portal. No account managers, no project managers relaying messages, no ticket queues.
You own everything: the code, the data, the hosting. No per-supplier licensing fees, no lock-in, no proprietary platforms you cannot leave.
A supplier portal is a secure web application where your vendors, contractors and suppliers log in to manage their relationship with your business. They can view purchase orders, submit invoices, upload compliance documents, track payment status, respond to RFQs and update their details. All self-service, without emailing or calling your procurement team.
An ERP procurement module is designed for your internal team. A supplier portal is the external-facing layer where suppliers interact with you. The portal connects to your ERP so data flows both ways. POs from your ERP appear in the supplier portal, and invoices submitted through the portal land in your ERP for processing. They are complementary, not competing.
It depends on scope. A basic vendor registration and compliance document portal is a different project to a full procurement portal with PO management, invoicing, RFQ workflows and logistics coordination. We do not publish fixed price ranges. Start with a free 15-minute call, then we run a discovery phase and give you a fixed-price quote before development begins.
A focused supplier portal (registration, compliance management, PO visibility) typically takes 10 to 16 weeks. A more complex portal with invoice submission, RFQ workflows, delivery scheduling and deep ERP integration may take 16 to 24 weeks, built in phases so early features go live sooner.
Yes. We integrate supplier portals with SAP, Oracle, Microsoft Dynamics, NetSuite, Xero, MYOB, Pronto, and other ERP and accounting systems via APIs. The portal pulls live PO data, pushes invoices for processing, and syncs supplier master records. If your system has an API, we can connect to it.
The portal tracks every compliance document by type and expiry date. Automated reminders go to the supplier 30, 14 and 7 days before a document expires. Your team sees a real-time compliance dashboard (green, amber, red) across all suppliers. You can configure rules to block PO creation for non-compliant vendors.
Encrypted connections (HTTPS), secure authentication with multi-factor options, role-based access control, session management, input validation and regular security audits. Suppliers only see their own data, never another vendor's POs, pricing or documents. Audit logging on every action for full traceability.
Yes, completely. Source code, designs, database, hosting accounts. All yours. No per-supplier licensing fees, no per-user charges, no lock-in. You can host it wherever you want and modify it however you need.
Sending your details…
You can stay on this page while we send it.
POs, compliance docs, invoices, vendor onboarding. Describe what your procurement team deals with and we will come back with a clear next step. No jargon, no pressure.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
