Scared of losing data
The biggest fear. Years of contacts, invoices, history, payroll records — what if something goes missing? That fear is why businesses stay on the wrong platform for years.
Migration
Deputy to Employment Hero Migration and Conversion Service
Converting, changing, or migrating from Deputy to Employment Hero should not mean breaking rosters, leave balances, payroll timing, or employee records. We handle the full Deputy to Employment Hero migration service end to end for Australian teams.
Staff records, leave balances, rosters, approvals, and payroll-linked workflows scoped, migrated, and validated. Fixed-price scope, careful testing, and a cutover plan your team can actually work with.
- AU-wide Perth-based · servicing Australia
- 18+ yrs In custom software
- Zero Downtime migrations
- Fixed Price scopes, no surprises
- 100% Australian team
Deputy to Employment Hero Migration
Move from Deputy to Employment Hero with a structured workforce migration plan
Moving from Deputy to Employment Hero is usually about consolidating workforce operations, payroll-adjacent processes, and employee records into a stronger HR platform. The migration still has to preserve roster continuity, staff records, and compliance data.
We handle the lot. Employee records, leave balances, rosters, qualifications, onboarding documents, pay rates, and compliance records extracted from Deputy, cleaned, transformed, and loaded into Employment Hero. Validated at every step.
HELLO PEOPLE is a Perth-based software consultancy delivering fixed-price migration services Australia-wide. If you need to move from Deputy to Employment Hero with a clear scope, quote, and cutover path, this page is designed for that project.
How it runs
A Deputy to Employment Hero migration, end to end
Three stages. No surprises. Your live Deputy data stays untouched until cutover — delivered personally by the founder.
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Week 0
Discovery & Mapping
15-minute scoping call. We map your Deputy setup, the data structure that needs to translate to Employment Hero and the cleanup decisions to make on the way. Fixed-price quote inside 48 hours.
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Weeks 1–N
Sandbox Migration & Parallel-Run
Full migration run in a sandbox Employment Hero org first. Both systems then run in parallel for two weeks — every transaction, contact, balance and report cross-checked against the source. No risk to live operations.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Deputy safely retired with full history preserved.
Sound Familiar?
Why businesses delay this migration
These are the fears we hear every week. All of them are solvable with proper scoping and a structured migration process.
Downtime during the switch
Your team needs to keep working. Nobody can afford a week where the system is offline and invoices cannot go out or staff cannot be rostered.
Messy data in the old system
Duplicates, outdated contacts, broken formatting — if you bring that mess into the new system, you have just migrated the problem.
Reporting continuity
Your accountant, auditor or management team needs historical reports to still make sense after the move. Broken reporting is a deal-breaker.
Connected systems break
Integrations with other platforms — CRM, payroll, eCommerce — need to work with the new system from day one. Not after a few weeks of scrambling.
Cost blowouts
The migration was quoted at one price but kept growing. Scope creep, unexpected complexity, hidden charges — the project ends up costing double what was promised.
What We Migrate
Deputy to Employment Hero migration — what is included
Every migration is different, but here is what we typically cover for a Deputy to Employment Hero conversion.
Employee record migration
Names, positions, pay rates, tax declarations, emergency contacts and qualifications — all migrated to Employment Hero accurately.
Leave balances, accrual rules and entitlements are validated against your current records.
Roster and schedule migration
Active rosters, recurring shifts, availability preferences and leave calendars — rebuilt in Employment Hero so scheduling continues without a gap.
We coordinate with your next pay period to avoid any overlap or missed data.
Compliance and document migration
Onboarding documents, signed contracts, training records and compliance certificates — moved to Employment Hero with audit trail preserved.
Award interpretation rules and pay conditions are validated on the new platform.
Payroll integration setup
We reconnect Employment Hero to your accounting or payroll platform so approved hours, leave and pay adjustments flow through automatically.
STP reporting continuity is maintained throughout the transition.
Pricing
How we price Deputy to Employment Hero migrations
Price moves with staff volume, leave history, awards or pay rules, approvals, connected payroll systems, and how carefully the cutover must align to live rosters. Here is how we scope it.
Migration audit call
Tell us what must survive in Employment Hero, what workflows or reports cannot break, and whether the move fits one fixed-price migration or needs phased delivery.
Fixed-price migration scope
Once data scope, workflow rebuilds, connected systems, and cutover risk are clear, you get fixed-price scope covering cleansing, migration, validation, and go-live. No open-ended estimates.
Phase history and integrations separately
If the move includes heavy history, connected systems, or adjacent rebuild work, we can split it into core migration first, then history, then integrations. Each phase has its own price and sign-off.
Our Process
From Deputy to Employment Hero — step by step
A structured process so you know what is happening at each stage. No ambiguity, no surprises.
Why us
Why HELLO PEOPLE for your migration
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Fixed-price, always
You get a clear price before we start. No hourly billing that spirals. No surprise invoices.
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100% Australian team
Your data is handled entirely by our Perth-based team. No offshore processing, no third-party access.
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Zero downtime
Your team keeps working in the old platform while we prepare the new one. The cutover is planned, tested and clean.
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Data cleansing included
We do not just move your data — we clean it first. Duplicates, stale records and formatting issues are fixed before they reach the new platform.
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Reporting continuity
Historical reports, BAS data, compliance records — we validate that the new platform gives you the same numbers as the old one for any given period.
We had been putting off the switch for over a year. They made it painless — scoped it clearly, migrated everything, and our team was up and running in Employment Hero within weeks. The data was cleaner than it had been in years.
Industries
Deputy to Employment Hero migration by industry
Different industries have different data and compliance requirements. Here is how we help.
Trades & Services
Staff rosters, qualifications and job data — migrated to Employment Hero so your operations team does not skip a beat.
Professional Services
Team data, time records and client assignments — transferred so billing and resourcing stay accurate.
Hospitality
Rosters, leave balances and compliance records — moved cleanly without disrupting pay cycles.
FAQs
Common questions about Deputy to Employment Hero migration and conversion
How much does a Deputy to Employment Hero migration cost?
Every migration is different — data volume, complexity, connected integrations and the platforms involved all affect the scope. We assess your specific Deputy setup, map out exactly what needs to happen, and give you a fixed price before any work starts. No hourly billing, no open-ended estimates. Book a free no-obligation scoping call and we will give you a clear number.
How does Employment Hero compare to Deputy if we are deciding whether to switch?
Deputy is strong on rostering and timesheets. Employment Hero is broader, covering HR, onboarding, documents, leave, and wider workforce management. If you are comparing Employment Hero vs Deputy, the real question is whether you need a deeper HR platform instead of only scheduling. When the answer is yes, the migration has to preserve roster continuity and workforce records during the switch.
How long does the migration take?
A typical Deputy to Employment Hero migration takes 2 – 4 weeks. We give you a realistic timeline during scoping — not a best-case estimate.
Will we lose any data during the switch?
No. We extract everything from Deputy, validate counts and balances at each step, and keep your source system untouched until you are confident the migration is complete. There is always a rollback option.
Can our team keep working during the migration?
Yes. We plan the migration so your team continues using Deputy until cutover. We run parallel systems where needed so there is no operational gap.
Do you clean up our data before migrating?
Yes — data cleansing is included. Duplicates are merged, dead records removed, formats standardised and field mappings validated before anything moves to Employment Hero.
Do you handle the integrations with other systems?
Yes. Any platforms connected to Deputy — accounting, CRM, payroll, eCommerce — need reconnecting to Employment Hero. We handle the full integration layer so everything works from day one.
Is our data secure during the migration?
Yes. All data is processed by our Australian team. We use secure, encrypted connections and never store credentials. Your Deputy data is not modified — we extract a copy for transformation and loading.
Do you only work with Perth businesses?
We are based in Perth but work Australia-wide. Around half our clients are in Melbourne, Sydney or Brisbane. Remote delivery is standard for us.
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Tell Us About Your Deputy to Employment Hero Migration
Describe your current Deputy setup, which Employment Hero workforce workflows are in scope, and what roster, leave, approval, or payroll links cannot be lost. We will come back with a clear migration plan and fixed-price scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
