We build custom integrations between SwiftPOS and the systems your venues depend on — Xero, MYOB, payroll, inventory management, loyalty platforms and multi-venue reporting dashboards.
Stop manually entering Z-report totals into your accounting system. Stop chasing stock variances at stocktake. Connect SwiftPOS so the data flows where it needs to go automatically. Fixed-price quotes. Australian team. Ongoing support.
SwiftPOS is the POS of choice for Australian licensed venues, clubs, stadiums and entertainment facilities. It handles the trading floor well. What it does not do is automatically feed that data into your accounting system, inventory platform, payroll provider or reporting dashboards.
We build that connection. SwiftPOS integrations with Xero and MYOB so daily sales journals post automatically. Integrations with inventory systems so stock depletion tracks what actually sold. Integrations with Deputy or Employment Hero so shift hours reach payroll without manual re-entry. And multi-venue reporting layers so operators can see how every site is trading in one place.
If your team is still entering Z-report data by hand, reconciling stock at stocktake, or exporting CSVs to combine venue reports in a spreadsheet — this is the fix.
Three stages. No surprises. Live POS sales and stock stay untouched until cutover — delivered personally by the founder.
Week 0
15-minute scoping call. We map your SwiftPOS setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live SwiftPOS data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
Cutover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
These are the most common SwiftPOS integrations venues and clubs ask us to build. Pick a tab to see the workflow, the data involved and what the business gets out of it.
End-of-day SwiftPOS sales data posts to Xero or MYOB as a properly structured journal. Cash, EFTPOS, card, gift card, loyalty redemptions and tab settlements split and allocated to the right general ledger accounts.
GST is separated automatically. Trading accounts, cost centres and venue identifiers mapped to match your chart of accounts. Nothing left to enter by hand after close.
Every item sold in SwiftPOS reduces the corresponding stock level in your inventory system. Variances surface at the end of each day, not at stocktake six weeks later.
Reorder triggers, wastage recording, and supplier purchase order creation can all connect to the same data flow. What the POS sold drives what the store room tracks.
SwiftPOS handles point accrual, tier management and redemption at the terminal. We make sure that loyalty liability is captured in your accounting system — points issued as a deferred liability, redemptions recorded as cost.
Member transaction history can also feed a CRM or marketing platform so you can segment, communicate and re-engage based on real purchase behaviour, not just visit frequency.
Pull live SwiftPOS data from every venue, outlet and terminal into a single reporting dashboard. Revenue, product mix, payment method splits, hourly trading and covers — all visible in one place.
Connect to Power BI, Google Looker Studio or a custom web dashboard. Overlay labour costs, cost-of-goods and supplier invoices for true venue profitability reporting.
SwiftPOS shift data — hours worked, breaks, role and venue — flows to Deputy, Employment Hero or your payroll platform. Approved hours reach payroll without anyone re-entering them.
Overtime calculations, penalty rates, and leave accruals run against real worked hours rather than manually input ones. STP submissions stay accurate.
When stock falls below a reorder threshold, a purchase order is generated and sent to the supplier automatically. When the supplier invoice arrives, it matches against the PO and posts to Xero or MYOB.
The whole procurement loop — order, receive, invoice, pay — runs through connected systems rather than across inboxes and spreadsheets.
Once SwiftPOS is properly connected to your accounting and operational systems, these are usually the first issues to disappear.
Someone prints the end-of-day report, then manually enters cash, EFTPOS, and card splits into Xero or MYOB. It takes time, errors creep in, and it falls behind whenever the shift is busy.
You run two, three, or ten venues on SwiftPOS. Each terminal reports separately. Getting a consolidated view across all sites means exporting, combining, and hoping the figures add up.
SwiftPOS tracks member points accrued and redeemed. But those liabilities and redemption costs are not flowing through to your books. The true cost of your loyalty program is invisible.
SwiftPOS knows exactly what was sold. Your inventory system knows what stock is on hand. The two are never reconciled automatically, so shrinkage, waste and over-ordering are discovered at stocktake.
Shift hours and breakdowns exist in SwiftPOS but they never reach your payroll or rostering system. Someone exports a report and re-enters hours manually. Award rate calculations happen outside the system.
Australian venues carry RSA, gaming, and licensing obligations that require accurate sales reporting. When POS data and accounting data do not match, compliance reporting becomes a problem.
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
SwiftPOS knows every transaction: cash, EFTPOS, card, member redemption, tab settlement. That data should land in Xero or MYOB automatically, mapped to the right accounts, with GST split correctly.
We build the sync so end-of-day data posts as a properly structured journal — cash, card, credit, gift card and loyalty redemptions separated, trading accounts allocated, GST reconciled. Nothing left for your bookkeeper to enter by hand.
Whether you operate two pubs or twelve clubs on SwiftPOS, the data from every terminal can flow into a single reporting layer. Revenue, covers, payment types and category sales consolidated across locations without manual exports.
We connect SwiftPOS to Power BI, Google Looker Studio or custom dashboards so operators and finance teams have a live view of every venue in one place.
Most venue operators want a straight answer on cost before committing time to a scoping call. Here is how we approach it.
Tell us your SwiftPOS setup, what you need connected, and what is broken today. We will confirm whether it is a standard build or needs deeper scoping. No sales pitch.
Once we understand the scope, you get a fixed price covering build, testing and go-live. No hourly billing. No surprises at the end of the month.
Multi-venue, multi-system or data migration involved? We scope a first stage that delivers real value quickly and gives both sides clarity for what follows.
A retailer running an online store, two physical sites and a warehouse system had stockouts, oversells and write-offs caused by mismatched counts. We built a two-way sync between the eCommerce platform, POS and back-office so SKUs, reorder points and order status stay aligned everywhere.
Read the full case studyA clear process so you know what is happening at each stage. No ambiguity, no surprises.
GST, gaming revenue splits, responsible service obligations, multi-venue entities. We build integrations that reflect how Australian venues actually operate, not a generic POS connector.
Proper integration code with API connections, data mapping, error handling and retry logic. Not low-code chains that break silently when SwiftPOS or Xero releases an update.
You get a clear price before we start. No hourly billing that spirals. No surprise invoices when the scope turns out to be more complex than estimated.
SwiftPOS updates. Xero API changes. New venues added. Menu restructures. We handle ongoing maintenance so the integration keeps working as your business grows.
Yes. We build custom integrations between SwiftPOS and both Xero and MYOB. End-of-day sales data posts as structured journals with GST, payment type splits, and trading area allocations mapped to your chart of accounts. We have built these for single-site pubs, multi-venue club groups, and licensed entertainment facilities.
We map your SwiftPOS revenue categories and payment types to specific Xero accounts during the scoping phase. GST is extracted from the POS data and posted to the correct liability account. Gaming revenue, food, beverage, and tab settlements are separated. The journal that lands in Xero is reconciliation-ready, not a lump-sum transfer.
Yes. Multi-venue and multi-terminal setups are common for SwiftPOS customers. We build consolidation logic so data from every site is aggregated, attributed to the correct cost centre or entity, and reported in a single view. Each venue can also post to its own Xero organisation if you run a separate entity per site.
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
A focused sales-to-accounting integration usually takes 4 to 8 weeks. Projects that include inventory depletion, loyalty accounting, or multi-venue reporting dashboards typically run 8 to 16 weeks. Timeline depends on how much data mapping is required and how many systems are involved.
Yes. We can pipe shift data from SwiftPOS into Deputy, Employment Hero, Xero Payroll, or other rostering and payroll platforms. Worked hours, role allocations and venue codes flow across without manual re-entry. This is particularly useful for venues with large casual workforces and complex award rate calculations.
Yes. We connect SwiftPOS membership and loyalty data to CRM systems, email marketing platforms and accounting software. Points liability can be tracked in Xero. Member purchase history can feed a CRM for segmentation and re-engagement. Redemption events are recorded so the true cost of the program is visible.
Yes. Most clients move onto a monthly support agreement covering monitoring, bug fixes and updates when SwiftPOS or connected platforms release changes. Integrations that touch payroll and accounting are business-critical — we do not build and disappear.
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Tell us which venues you operate, which systems sit alongside SwiftPOS, what data needs to flow automatically, and where your team is still handling things manually. We will come back with a practical integration path and fixed-price scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
