Integration

DEAR Systems Integration Services
so stock and orders stop drifting apart.

Dear systems integration services and DEAR inventory integration for product brands in Perth, Melbourne, Sydney and Brisbane. We connect DEAR (now Cin7 Core) to Xero, MYOB, Shopify, WooCommerce, Amazon and your reporting.

Made for Product Businesses selling across several channels. Inventory, orders and COGS follow the sale instead of a spreadsheet. Multi-channel, multi-warehouse. Perth-based, Australia-wide. Fixed-price quotes.

Send Enquiry Call 0425 531 127
  • AU-wide Perth-based · servicing Australia
  • 18+ yrs Building software
  • DEAR / cin7 core api experts
  • Fixed Price scopes, no surprises
Australian owned and operated

Built here. Your data stays here.

  • No offshore development. Everything is written by our own team in Australia. Nothing is subcontracted overseas.
  • Your data stays onshore. Hosted in Australia, on infrastructure you own, under Australian law.
  • Every state, not just ours. Perth, Melbourne, Sydney, Brisbane, Adelaide and everywhere between.
Connected Stack

Join DEAR to the tools that sell and account for stock

The systems Australian product businesses most often ask us to connect to DEAR Systems (Cin7 Core), accounting, eCommerce, marketplaces, CRM and reporting. Click any platform to see its dedicated integration page.

What an integration actually is

DEAR has the stock count, sales and accounts do not

Inventory only works if every system agrees on what is on hand. The moment stock is counted in one place and sold in another, you are choosing between overselling and holding stock you do not need.

What you already run

What we build

One integration layer

Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.

Get a fixed-price scope

What you get

  • Stock levels agree across sales channels, warehouse and accounts
  • Purchase orders and receipts post without a second entry
  • Cost of goods reconciles instead of being estimated
What We Build

Every order, stock move and cost in step

Sales-to-invoice, dear inventory integration across channels, purchase orders, pick-pack-ship and cross-system reporting. Pick a tab to see how each dear to xero integration and multi-channel sync actually runs.

DEAR sales to accounting invoices

Sales completed in DEAR Systems create invoices in Xero, MYOB or QuickBooks. Products matched to line items with correct pricing, discounts and GST.

Wholesale orders with trade pricing and payment terms handled separately from retail. Multi-currency supported for international sales.

Multi-channel stock level sync

DEAR inventory levels push to Shopify, WooCommerce, Amazon and B2B portals. Sales on any channel reduce available stock across all channels instantly.

Multi-location support with buffer stock rules. Safety stock thresholds trigger reorder alerts. 3PL and Amazon FBA inventory included.

PO and supplier sync

Purchase orders in DEAR flow to accounting as bills. Goods received updates bill status. Landed costs allocated to inventory items.

Supplier lead times inform reorder points. Auto-PO suggestions from DEAR based on stock levels connected to accounting cash flow.

Pick, pack, ship and tracking sync

Orders picked and packed in DEAR. Carrier labels generated. Tracking numbers pushed to Shopify customer order pages, email notifications and 3PL partner systems.

Shipping costs allocated to orders for profitability analysis. Delivery status visible across systems.

Cross-system product business reporting

DEAR inventory data combined with Shopify sales and Xero financials in Power BI. Stock turn by product. Channel profitability. Purchasing forecast. Cash in inventory.

Weekly and monthly reports automated. No more pulling data from three systems into a spreadsheet.

Capabilities catalogue

Everything we connect to DEAR Systems (Cin7 Core)

Every capability below has been delivered for a real Australian product business, from a single DEAR-to-Xero sync to a multi-warehouse, multi-channel stack spanning Shopify, Amazon, 3PL and accounting. If your scenario is not listed, ask, we build bespoke.

DEAR / Cin7 Core ↔ accounting (Xero, MYOB)

  • DEAR / Cin7 Core to Xero sales, bills and COGS sync
  • DEAR / Cin7 Core to MYOB for distributors and importers
  • DEAR to QuickBooks Online sync
  • Landed cost allocation (freight, duty, insurance) into accounting
  • B2B vs B2C order routing to separate account codes
  • Multi-currency reconciliation with FX gain/loss handling
  • Three-way matching: PO + goods receipt + supplier invoice
  • Stock revaluation journals at month-end

DEAR ↔ eCommerce (Shopify, WooCommerce)

  • DEAR to Shopify two-way stock and order sync
  • DEAR to WooCommerce order capture and inventory
  • DEAR to BigCommerce for multi-channel brands
  • Amazon, eBay and Etsy marketplace order capture
  • Variant-level inventory (size, colour, SKU) across all channels
  • Pre-order and back-order workflows
  • Subscription order workflows for consumables and supplements
  • Real-time stock-on-hand push on every sale

DEAR ↔ POS (Square, Lightspeed)

DEAR manufacturing & BOM workflows

  • Bill of materials (BOM) with sub-assemblies and component costing
  • Production runs (assembly / disassembly) with raw-to-finished journals
  • Multi-stage manufacturing with WIP visibility
  • Batch tracking, expiry management and recall traceability
  • Serial number tracking for warranty and after-sales support
  • Drop-ship workflow with supplier PO automation

DEAR multi-warehouse & channel workflows

  • Multi-warehouse stock allocation by channel and location
  • Amazon FBA stock and 3PL provider integration
  • Stock transfers between warehouses with in-transit visibility
  • Pick, pack, ship status pushed to Shopify and customer notifications
  • Returns / RMA workflow with stock-back-in and credit notes
  • B2B trade pricing tiers and customer-specific price lists

DEAR custom reporting & dashboards

  • Power BI on DEAR / Cin7 Core, margin, channel, stock turn
  • Looker Studio refresh feeds combining DEAR + Xero + Shopify
  • Daily channel profitability dashboards for owners and ops managers
  • Cash-tied-up-in-inventory reporting
  • Reorder forecasting and supplier performance reporting
  • Bespoke product-business dashboards on the DEAR API
Pricing

What a DEAR integration costs and how we quote

Price moves with sales channels, warehouse count, BOM and landed-cost complexity, and whether the scope is a single dear to xero integration or a full multi-channel custom dear integration services build. Fixed-price quotes, no hourly surprises.

Free discovery call

Tell us your DEAR Systems setup: products, channels, warehouses and accounting. We will scope the integration.

Fixed-price quote

Clear scope, fixed price. Build, testing, data mapping and go-live. No hourly surprises.

Start with one workflow

Sales-to-invoice first. Then inventory sync. Then fulfilment. Each phase works independently.

Why HELLO PEOPLE

Standard connectors
or a build around your stock rules

Zapier, n8n and enterprise iPaaS all claim to bridge DEAR Systems into your accounting and eCommerce stack. Here's how we compare on the things that actually matter to a product business owner running multi-channel.

Concern HELLO PEOPLE Zapier / Maken8n / Self-hostedMuleSoft / Boomi
Setup for the DEAR API We handle auth + custom fields Basic Zap app, header fields onlyYou build the DEAR nodesWeeks of enterprise onboarding
DEAR product + purchase + sales sync Products, POs, sales all handled Basic status triggers onlyPowerful, you build each stepPowerful, priced accordingly
AU GST + multi-warehouse fit AU-native, GST + warehouse split Generic, misses AU quirksGeneric, you code the rulesGeneric, needs configuration
Ongoing cost One-off + optional support plan Per-operation, foreverSelf-hosted infra + upkeepEnterprise licence
When DEAR updates the API We patch, no extra charge Wait for Zapier to updateYou update the flow yourselfSupport-ticket queue
Direct access to the builder Email Kasun, get Kasun Chat support tierCommunity forumEnterprise support tier
Product, stock and supplier data ownership You own it, nothing sits with us Vendor holds middlewareYou own it (self-hosted)Vendor holds middleware
Case Study

ERP migration with a parallel-run cutover and zero downtime

A wholesale distributor moved off a legacy ERP onto a modern platform without losing a day of trading. We ran both systems in parallel for the cutover window, validated every record by reconciling the two outputs, and switched the source of truth once finance signed off.

Read the full case study
0 Days of operational downtime
12yr Of historical data migrated cleanly
100% Trial-balance match on cutover
14wk Discovery to cutover

We sell through Shopify, Amazon and to wholesale customers. DEAR handled stock well but the native Xero sync was constantly out. HELLO PEOPLE rebuilt the integration from scratch, invoices are accurate, COGS is right, and month-end close is now a Monday morning job instead of a week-long ordeal.

Founder Consumer electronics brand · 22 staff, Brisbane
How It Works

How a DEAR project runs, first call to go live

Six steps, the same shape every time. Discovery, data mapping, build against the DEAR / Cin7 Core API, testing with real orders and stock adjustments, controlled go-live, then ongoing support as your channels and BOMs evolve.

  1. Discovery & DEAR Audit

    We review your DEAR Systems setup: products, warehouses, sales channels and the accounting and eCommerce systems that need connecting.

  2. Data Mapping

    Products to invoice lines. Warehouses to tracking categories. Channel-specific pricing to account codes. Supplier terms to bill records.

  3. Build

    Integration built using the DEAR Systems / Cin7 Core API. Proper authentication, rate limiting, and error handling included.

  4. Testing

    Full testing with real order data. Multi-channel orders, stock adjustments, returns and edge cases validated.

  5. Go-Live

    Live launch with monitoring. Historical data migration if switching from another system.

  6. Ongoing Support

    API changes, new channels, warehouse relocations. We keep integrations running as your business evolves.

How it runs today

Nobody outside DEAR trusts its stock numbers

  • Stock is sold online that has already left the warehouse
  • Purchase orders are entered in DEAR Systems and again in accounting
  • Cost of goods is an estimate until stocktake corrects it
  • Reordering is based on a number nobody quite trusts

After

Every system reads the same stock count

  • One stock figure, honest across every channel
  • Purchase orders and receipts post once and appear everywhere
  • Cost of goods reconciles as it moves
  • Reorder points based on figures you can act on

Scoped and quoted before you commit. You own the code and the credentials at the end of it.

Get a fixed-price scope
FAQs

What people ask about DEAR Systems

Which DEAR Systems partners and add-ons do you work with?

Third party and external system integration for DEAR Systems usually means one of these: Zoho CRM, Microsoft Dynamics 365, Shopify, WooCommerce, Cin7, Xero and MYOB. Most of it comes down to stock and order data. We link DEAR Systems to any of them, in either direction. Also written Cin7 Core. If your second system is not listed, ask. The work is the same shape against most APIs, and we will tell you when it is not.

What do dear systems integration services actually cover?

A properly built dear inventory api integration between DEAR (Cin7 Core) and your accounting, eCommerce, POS, marketplaces and reporting. Sales become invoices, stock stays accurate across every channel, COGS lands right, and BOM production runs and landed costs flow into the ledger. Perth-based, delivered across Australia.

Is DEAR Systems the same as Cin7 Core?

Yes. DEAR Systems was acquired by Cin7 and rebranded as Cin7 Core. Our dear systems integration australia work covers both the legacy DEAR API and the newer Cin7 Core API. If you are on DEAR and considering migration, we help with that too.

DEAR has a built-in Xero sync. Why do I need a custom dear to xero integration?

The native sync works for straightforward setups. Multi-location, multi-currency, landed costs, BOM assembly and complex pricing tiers break it regularly. A custom dear to xero integration handles your specific business rules cleanly and keeps the numbers reconciling every month.

How much do custom dear integration services cost?

It depends on the systems involved, the data volume and the exception cases. You get a fixed-price quote after a 15-minute scoping call. No hourly billing, no scope creep once we start.

How long does a dear inventory integration take?

A single connector runs 3 to 7 weeks. Multi-channel setups with warehouse allocation, 3PL and BOM assembly typically run 7 to 12 weeks, delivered in phases so sales-to-invoice goes live before the full stack is done.

Can you connect DEAR to Shopify and Amazon at the same time?

Yes. Orders from Shopify and Amazon flow into DEAR, inventory syncs back to both channels, invoicing and COGS flow to Xero. Very common three-way-plus setup for Australian product businesses.

Do you handle drop-shipping through dear systems integration services?

Yes. Drop-ship orders in DEAR trigger supplier POs, supplier shipping confirmations update order status, and margin is tracked separately for drop-ship versus warehouse-fulfilled orders.

Tell us about your DEAR Systems setup

Share your sales channels, warehouse locations, accounting system and where stock or COGS still cause manual work. We will come back with a clear plan and a fixed price for your dear systems integration services project.

Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.