Pronto ERP to MYOB Acumatica Migration for a Wholesale Distribution Group
A multi-branch wholesale distributor moved from Pronto ERP to MYOB Acumatica with finance, inventory, and purchasing history preserved. Four integrations were rebuilt on a simpler middleware layer, and management reporting shifted from static extracts to live dashboards.
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Wholesale distribution group: 3 branches, shared purchasing, finance and stock control
A Western Australian distribution group supplying industrial consumables through three branches. The business ran a central finance team, local warehouse operations in each branch, and a purchasing model that depended on clean stock visibility across the group.
Pronto ERP had been in place for more than a decade. It handled finance, purchasing, stock, and branch transfers, but the reporting model had become slow and heavily dependent on manual exports. Department managers were waiting on spreadsheet packs instead of seeing performance as it changed.
The business chose MYOB Acumatica because it offered a cleaner cloud operating model, stronger day to day usability for the branch teams, and an easier path for integration work than the older Pronto environment was giving them.
What needed to change
The first issue was reporting. Managers were using static extracts that arrived late and often needed manual correction before they were trusted. The move needed to preserve historical visibility while replacing those brittle management packs with something current and easier to maintain.
The second issue was integration complexity. Four different touchpoints sat around Pronto: e-commerce order flow, freight booking, supplier order import, and an external BI feed. None of them could be left as-is because the Pronto-specific logic would not map directly into Acumatica.
The third issue was operational continuity across branches. Stock, purchasing and finance all touched the same data in different ways. A migration that looked fine in finance but broke warehouse transfers or branch-level replenishment would have failed the business within days of cutover.
What we built
We migrated the core finance, purchasing, stock and transaction history from Pronto ERP into MYOB Acumatica, rebuilt the four surrounding integrations on a simpler middleware layer, and replaced manual management packs with live browser-based dashboards.
Pronto Data Extraction & Mapping
Finance, customer, supplier, inventory, purchasing and historical transaction data were extracted from Pronto, cleansed in staging, and mapped to the Acumatica target model. Branch and warehouse structures were preserved so stock and replenishment workflows still made sense on day one.
Integration Layer Rebuild
The order feed, freight booking, supplier import and BI export processes were rebuilt outside the ERP on a simpler integration layer. That removed a lot of hard-coded assumptions from the old environment and made the new architecture easier to monitor.
Dashboard Replacement
The old spreadsheet reporting pack was reviewed report by report. Core operational and management views were rebuilt into live dashboards covering branch sales, stock turns, purchasing exposure and margin by product group.
Branch Cutover Planning
Cutover sequencing was planned around branch operations, stock transfers and month-end reporting. The finance team and branch managers validated the migrated data together before go-live was signed off.
How it works
Environment audit
We documented the Pronto modules in active use, the warehouse and branch model, reporting dependencies, and the four external integrations that needed replacing.
Data mapping and first test load
Core finance, supplier, customer and stock structures were mapped into Acumatica. A first test migration exposed duplicate branch contacts and inconsistent supplier references, which were cleaned before later runs.
Integration rebuild
Each surrounding workflow was rebuilt as its own service so order flow, freight booking, supplier imports and reporting could be tested separately instead of being treated as one opaque cutover item.
Dashboard rollout
Operations and finance leaders reviewed live dashboards against the old monthly pack. Measures were adjusted until the numbers lined up with how the business actually read performance.
Parallel validation and cutover
The final migration was validated against stock, purchasing and month-end totals across all three branches. Once the numbers reconciled, the business cut over to Acumatica and left Pronto in read-only mode for historical reference.
Measurable outcomes
The old environment worked, but every report took effort and every integration felt fragile. The migration gave us a cleaner ERP, cleaner reporting, and a much better handle on what was actually happening across the branches.
How we delivered it
Discovery & scope
3 weeksPronto modules, reporting pain points, branch workflows and external touchpoints catalogued. Migration scope agreed as one program rather than separate workstreams.
Data migration build
6 weeksCore finance, purchasing and stock migration routines built and tested. Cleansing rules refined after the first staged migration.
Integration & dashboard rebuild
7 weeksFour integrations rebuilt and live management reporting introduced in parallel so the business could test the new operating model before cutover.
Validation & go-live
4 weeksBranch-level validation, month-end checks, cutover rehearsal and final production migration completed with post-go-live support.
Meet the person
The person behind the work
Your project, handled by the founder from start to end.
HELLO PEOPLE designs, builds and looks after AI, software, app and data solutions for Australian businesses, with senior expertise on every project and a scope agreed before work starts. For a migration, that means every balance is proven before the old system is switched off.
Since 2007, HELLO PEOPLE has delivered more than 100 projects from Perth for small and medium businesses across Australia: custom software and apps, system integrations, data migrations, reporting and dashboards, and AI that works inside the systems a business already runs.
I lead every engagement myself. I trained in accounting before moving into IT, hold accounting and IT professional qualifications and an MBA, and bring more than 20 years of experience across sales, service delivery, inventory and compliance. I am also a PhD candidate in AI at Curtin University, researching retrieval-augmented generation (RAG), so the technology is always judged by what it does for the business.
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An old-fashioned service
Small and boutique. The person who scopes your migration is the person who moves your data, and the same person is there on cutover weekend.
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Quick responses
No ticket queue and no account manager in between. You hear back within one business day, usually sooner.
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A long-term partner
The migration is the start, not the end. When you need the next system, integration or report, you call the same person, who already knows your business.
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