Oolio POS and Xero are two separate worlds
Oolio handles orders, payments and tables. Xero handles your books. Between them is a gap filled by your bookkeeper, manually entering daily sales, splitting out GST, allocating to the right accounts.
Integration
Oolio Integration for Australian Hospitality
Connect Oolio POS to Xero, MYOB or QuickBooks. Sales, tips, delivery commissions and multi-venue tracking, automated.
Perth-based. Australia-wide. Fixed-price quotes.
- AU-wide Perth-based · servicing Australia
- 18+ yrs Building software
- Oolio Integration experts
- Fixed Price scopes, no surprises
Oolio Integration
Oolio POS Integration Services
Oolio is Australian-built hospitality POS designed for how Australian cafes, restaurants, bars and pubs actually operate. It handles orders, payments, table management and delivery platforms. What it does not do well is talk to your accounting system.
We build custom Oolio integrations that close the gap. Daily sales flow to Xero automatically. Tips are tracked and allocated. Delivery platform commissions are separated. Multi-venue operators get per-site P&L without spreadsheets.
HELLO PEOPLE is a Perth-based software consultancy. We work with Australian hospitality businesses, connecting Oolio to accounting, payroll and reporting so venue operators can focus on running service, not reconciling numbers.
How it runs
An Oolio integration project, end to end
Three stages. No surprises. Live POS sales and stock stay untouched until cutover — delivered personally by the founder.
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Week 0
Oolio Integration Audit
15-minute scoping call. We map your Oolio setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live Oolio data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
What Oolio users tell us
Oolio handles the floor. But getting that data into Xero or MYOB? That is the gap.
End-of-day Z-report data entered by hand
Someone prints the Z-report. Types the totals into Xero. Tries to match tips, surcharges and different payment types. It takes time and mistakes creep in when it falls behind.
Tips processed but not tracked properly for staff
Oolio records tips. But the tip pool needs to be allocated to staff, deducted from the settlement, and tracked as a liability. Currently it is a manual calculation at pay time.
Delivery platform commissions hidden in bank deposits
Oolio handles DoorDash, Uber Eats and Menulog orders. Each platform takes a commission. But bank deposits show net amounts with commissions already deducted. Tracking actual delivery revenue and commission expenses is a headache.
No visibility on food cost or menu profitability
You know what sells from Oolio. You know what you spend on ingredients from invoices. But connecting the two to see actual food cost percentage by menu item? That requires a spreadsheet nobody maintains.
Australian-built POS but limited integration ecosystem
Oolio is built for Australian hospitality and understands AU compliance. But its integration options beyond the basics are limited compared to global POS platforms.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
Oolio Integration Workflows
POS sales, delivery, tips and reporting connected to accounting.
Oolio POS sales to Xero or MYOB
Oolio transactions flow to accounting daily. Dine-in, takeaway, delivery and bar tabs categorised separately. Payment types broken out — card, cash, EFTPOS, split payments.
GST handled automatically. Discounts and voids tracked. Free items and staff meals recorded correctly.
Delivery platform integration
DoorDash, Uber Eats and Menulog orders processed through Oolio recorded at the correct gross value. Commission expenses tracked per platform. Net settlement reconciled with bank deposits.
Revenue attribution clear. Delivery profitability visible per platform.
Tip allocation and payroll connection
Tips tracked per staff member or shift. Tip pool balances maintained. Payouts recorded and aligned with payroll runs.
Connected to Employment Hero, Deputy or MYOB Payroll so tip payments flow through the right channel with correct tax treatment.
Multi-venue financial management
Multiple Oolio venues tracked as separate entities in Xero. Per-venue P&L. Per-venue COGS. Per-venue labour costs.
Consolidated group reporting plus site-level detail. New venues onboarded without disrupting existing integrations.
Hospitality dashboards
Oolio sales combined with Xero financials and staff rosters in Power BI. Revenue by day part. Food and beverage cost ratios. Labour cost percentage. Revenue per cover.
The KPIs that hospitality operators use to make menu, roster and pricing decisions.
Why Integrate Oolio
Oolio Z-report data flows to Xero automatically
Every Oolio transaction — dine-in, takeaway, delivery, bar tab — flows to Xero with correct GST treatment, payment type breakdown and account allocation. Daily or real-time, your choice.
Bank deposits match. Reconciliation becomes a click, not a chore.
Tips tracked, allocated and accounted for properly
Tips from Oolio allocated per staff member or shift. Tip pool balances tracked as a liability in Xero. Payouts recorded. ATO-compliant tracking without the spreadsheet.
Your staff get paid correctly. Your books are right. Your bookkeeper stops guessing.
Delivery platform revenue and commissions separated
DoorDash, Uber Eats and Menulog orders from Oolio recorded at gross value. Platform commissions tracked as a separate expense. Net settlement matched to bank deposit.
Finally see how much delivery actually costs — and whether it is worth it per platform.
Menu profitability visible without spreadsheets
Oolio sales by category combined with supplier invoice data from Xero. Food cost percentage calculated per category. Identify which sections of the menu are making money and which are not.
Updated weekly. The insight that drives menu pricing and supplier negotiations.
Sales, labour and cost data in one dashboard
Oolio sales data combined with Xero financials and Deputy rosters in Power BI. Revenue per labour hour. Food cost percentage. Revenue by day part. Covers comparison from last week, last month, last year.
The hospitality dashboard operators actually need.
Pricing
How we price Oolio integrations
Straightforward pricing for hospitality integration.
Free discovery call
Tell us about your venue: Oolio setup, delivery platforms, staff tips, and what accounting system you use. We scope the integration properly.
Fixed-price quote
Clear scope, fixed price. Build, testing and launch included. No hourly rate surprises.
Start where it hurts
Sales reconciliation first. Then tips. Then delivery. Then reporting. Each phase adds value independently.
Case Study
Multi-channel stock + order sync for an Australian retailer
A retailer running an online store, two physical sites and a warehouse system had stockouts, oversells and write-offs caused by mismatched counts. We built a two-way sync between the eCommerce platform, POS and back-office so SKUs, reorder points and order status stay aligned everywhere.
Read the full case study 98% Stock accuracy across channels
60% Drop in oversell incidents
12hrs Saved per week on reconciliation
Real-time Order + inventory flow
How It Connects
Your Oolio integration at a glance
Oolio POS at the centre — connected to accounting, delivery, payroll and reporting.
Oolio POS
Xero / MYOB Sales & reconciliation
Delivery Apps DoorDash, Uber, Menulog
Deputy / Tanda Rostering & tips
Payroll Wages & super
Suppliers Purchases & COGS
Power BI Dashboards
How It Works
From first call to live integration
Designed around how hospitality venues actually operate.
Why us
Why HELLO PEOPLE for integrations
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We build, not just connect
We write proper integration code: API connections, data mapping, error handling, logging. Not Zapier chains that break quietly.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices at the end of the month.
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Built for Australian business
We understand BAS, GST, super, award rates, Australian privacy law, and the platforms local businesses actually use.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Ongoing support included
APIs change. Platforms update. We monitor, maintain, and evolve your integration so it keeps working as your business grows.
We run a cafe in Fremantle and a restaurant in Northbridge. Both on Oolio. Before HelloPeople, our bookkeeper spent hours every week typing up Z-reports. Now sales flow straight to Xero, tips are tracked properly and we can see which venue is performing. It is genuinely life-changing for a small hospo business.
Industries
Oolio integrations by venue type
Oolio is built for Australian hospitality. Integration needs vary by venue type and complexity.
Cafes
High-volume morning trade synced daily. Coffee and food revenue separated. COGS tracked for cost control. Labour cost ratio per day part.
Restaurants
Dine-in and takeaway tracked separately. Delivery platform commissions broken out. Tips allocated. Per-cover revenue calculated. Menu category analysis.
Bars & Pubs
Tab management with split bills. Beverage cost tracking. High-volume late-night transactions. Tips and gaming revenue tracked separately.
Quick Service
Fast-paced counter service with delivery integration. Order volume reporting. Peak period analysis for staffing. Simple menu, high throughput.
Functions & Events
Event packages tracked as separate revenue. Deposit payments and final balances synced to accounting. Per-event profitability calculated.
Multi-Venue Groups
Multiple venues, one consolidated view. Per-site P&L. Comparative reporting across all venues. Centralised supplier management with local ordering.
FAQs
Common questions about Oolio integration
Can you connect Oolio to Xero automatically?
Yes. Daily sales summaries or individual transactions flow to Xero with correct GST treatment, payment type and revenue category. Tips and fees separated into the right accounts.
How much does an Oolio integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
How long does it take?
A single-venue integration takes 2 to 4 weeks. Multi-venue with delivery and reporting typically takes 5 to 8 weeks.
Do you handle DoorDash, Uber Eats and Menulog orders?
Yes. Delivery platform orders processed through Oolio are recorded at gross value. Commission expenses tracked per platform. Net settlement matched to bank deposits.
Can you track tips for staff allocation?
Yes. Tips recorded per staff member or shift. Tip pool balances maintained as a liability. Payouts tracked and connected to payroll.
We have three venues on Oolio. Can each be tracked separately?
Yes. Each venue maps to separate tracking categories in Xero. Per-site P&L, revenue comparison and cost tracking. Consolidated group view also available.
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Tell Us About Your Oolio Setup
Venue type, number of sites, delivery platforms and accounting system. We will come back with a plan and a price.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
