Migration

NetSuite to Xero Migration and Conversion Services
and we tell you what Xero cannot hold before you pay us anything.

Most businesses looking at this bought NetSuite for a growth plan that changed, inherited it through an acquisition, or are holding a renewal quote that no longer makes sense. Moving down to Xero is a fit question, not a data question, and the data part is the easy half.

Send Enquiry Call 0425 531 127
  • AU-wide Perth-based · servicing Australia
  • 18+ yrs In custom software
  • Zero Downtime migrations
  • Fixed Price scopes, no surprises
  • 100% Australian team
Australian owned and operated

Built here. Your data stays here.

  • No offshore development. Everything is written by our own team in Australia. Nothing is subcontracted overseas.
  • Your data stays onshore. Hosted in Australia, on infrastructure you own, under Australian law.
  • Every state, not just ours. Perth, Melbourne, Sydney, Brisbane, Adelaide and everywhere between.
Before → After

What moves from NetSuite to Xero

Every migration project starts from a set of concrete data on the source platform and ends with the same data, cleaned and validated, on the target. Here is the shape of that move.

Today
NetSuite

On NetSuite today

  • Subsidiaries consolidating inside the ledger
  • Class, department, location and custom segments
  • Saved searches your month-end depends on
  • SuiteFlow approval routing and delegation rules
  • Item records with assemblies and landed cost
  • An annual licence and a renewal date approaching
After migration
Xero

On Xero after cutover

  • One Xero organisation per entity, consolidation rebuilt above them
  • Two tracking categories carrying the reporting that matters
  • Standard Xero reports, plus Power BI for the complex ones
  • Approvals rebuilt in ApprovalMax in front of Xero
  • Stock in Xero, or in a stock system where Xero is not enough
  • A monthly subscription your bookkeeper can run without a partner

Everything on the right is decided in the audit and signed off before any data moves, not discovered at cutover.

What actually comes across

Everything in NetSuite comes with you, not just the balances

Moving the balances is the easy part. The work is the history: the invoices still open, the codes that do not exist in Xero, the attachments nobody wants to lose, and the customer records that have drifted over years. All of it has to arrive reconciled, not approximately.

What has to move

  • NetSuite data
  • Customers and suppliers
  • Open invoices and bills
  • Transaction history
  • Chart of accounts
What we do

One verified conversion

Codes mapped to their Xero equivalents, records deduplicated on rules you approve, then both systems run side by side until the balances agree. Cutover happens on a window you choose.

Talk to us about your conversion

What you get

  • Opening balances that reconcile on day one, not after adjustment
  • History you can still search, not a PDF archive nobody opens
  • A Xero file your accountant will accept at year end
What We Migrate

What moves out of NetSuite, and where each part lands

Every NetSuite to Xero migration is different, but these are the eight areas the audit always covers, including the two that decide whether the move works at all.

Subsidiaries and the chart of accounts

A NetSuite account with subsidiaries does not become one Xero organisation. Each entity gets its own Xero org, and consolidated reporting is rebuilt outside the ledger, because Xero does not do inter-company eliminations. We tell you which shape you are heading for before quoting, not after.

The chart of accounts is remapped rather than copied. NetSuite account numbering, parent and child accounts and account types are reviewed against how you actually report, and the result is a chart your bookkeeper can work in.

Classes, departments and locations

This is the constraint that catches most moves. NetSuite gives you class, department, location and custom segments. Xero gives you two tracking categories, and that is the ceiling.

We map your segments down to the two that carry the reporting you rely on, and move the rest into account structure, contact grouping or a reporting layer above Xero. You see that mapping before any data moves.

Transaction history and opening balances

Every move has a line where full history stops and opening balances start. We agree that line with you and your accountant up front, usually at a financial year or a quarter boundary.

Invoices, bills, payments, credit notes and journals inside the window migrate with dates, references and line detail. Everything before it arrives as conversion balances, plus an extract of the NetSuite detail you can keep and search.

Customers, vendors and contacts

Customer and vendor records migrate with ABNs, payment terms, addresses, contact people and default accounts intact.

NetSuite accounts tend to accumulate duplicates across subsidiaries. Those merge during the move, so the Xero contact list starts clean rather than inheriting years of near-identical records.

Items, stock and what Xero cannot hold

Xero tracks inventory. It does not do assemblies, bills of materials, landed cost, multiple warehouses or demand planning. If your NetSuite item records use any of those, Xero alone is not the destination.

Where that is the case we scope Xero plus a stock system such as Unleashed, Cin7 or DEAR, and the items, costs and stock on hand land there instead, with the ledger side in Xero.

Approvals and workflow

SuiteFlow approval routing has no equivalent inside Xero. Purchase approvals, bill approvals and delegation rules are rebuilt in ApprovalMax or an equivalent, sitting in front of Xero.

We document what each NetSuite workflow currently enforces, then rebuild only the rules that are still doing work. Most accounts have several that nobody has relied on for years.

GST, tax codes and BAS continuity

NetSuite tax codes and tax schedules map to Xero GST rates, and we reconcile lodged BAS periods on both sides so the figures agree before cutover.

If you report on a cash basis in one system and accruals in the other, that difference is found during validation rather than at the first lodgement after go-live.

Saved searches and reporting

Saved searches are usually the part a finance team is most attached to, and they do not exist in Xero. Each one is triaged: some become a standard Xero report, some become a tracking-category report, and the genuinely complex ones move to Power BI on top of Xero.

We rebuild the reports before cutover, so the first month-end in Xero is run on reports your team has already seen.

Capabilities catalogue

Every part of the move off NetSuite we take care of

Every capability below has been delivered for a real Australian business, from a single NetSuite Standard account down to one Xero organisation, through to a OneWorld group split into separate Xero orgs with consolidated reporting rebuilt above them. If your scenario is not listed, ask. We build bespoke.

NetSuite to Xero conversion

  • Convert NetSuite to Xero on a fixed-price scope
  • NetSuite ERP to Xero full conversion
  • NetSuite Standard to Xero single-organisation move
  • NetSuite OneWorld to multiple Xero organisations
  • NetSuite Limited Edition to Xero cutover
  • Chart of accounts remap and renumber for Xero
  • Conversion balances reconciled to the last NetSuite period
  • Cutover timed to your NetSuite renewal date

Multi-subsidiary and consolidation

  • NetSuite OneWorld subsidiaries split into separate Xero organisations
  • Inter-company balances resolved before the split
  • Consolidated group reporting rebuilt above Xero
  • Fathom or Power BI consolidation on top of multiple Xero orgs
  • Trust, company and holding-entity structures
  • Foreign currency subsidiaries and Xero multicurrency setup
  • Cross-entity customer and vendor deduplication

Segments, tracking and reporting

  • NetSuite class, department and location mapped to Xero tracking categories
  • Custom segment strategy where two tracking categories are not enough
  • Saved search triage and rebuild as Xero reports
  • Power BI reporting on top of Xero for the complex ones
  • Management reporting pack rebuilt before cutover
  • Job, project and branch reporting after the move
  • Budget and forecast data carried across

Inventory, items and stock

  • NetSuite item records migrated to Xero inventory items
  • Assemblies and bills of materials rehomed to a stock system
  • Landed cost and multi-warehouse stock moved to Unleashed, Cin7 or DEAR
  • Stock on hand and average cost reconciled at cutover
  • Purchase order and receipting workflow rebuilt
  • Non-inventory and service items simplified for Xero

Approvals, workflow and controls

  • SuiteFlow approval routing documented and triaged
  • Purchase and bill approvals rebuilt in ApprovalMax
  • Delegation and spend-limit rules recreated in front of Xero
  • User roles and permissions mapped to Xero access levels
  • Audit trail continuity across the cutover
  • Month-end close checklist rewritten for the Xero process

Payroll, tax and BAS

  • NetSuite payroll data moved into Xero Payroll
  • Pay rates, leave balances, super fund details and year-to-date figures
  • STP Phase 2 reporting continuity through the cutover
  • NetSuite tax codes and schedules mapped to Xero GST rates
  • Lodged BAS periods reconciled on both sides
  • Cash and accruals basis differences found during validation

After the move
Pricing

What moving off NetSuite costs, and how we quote it

Price moves with subsidiary count, how many years of history land in the ledger, item and stock depth, how many saved searches and workflows are rebuilt, and how many connected systems need reconnecting. Here is how we scope it.

NetSuite audit and fit check

We go through the account and come back with what migrates, what has to be rebuilt elsewhere, and whether Xero fits at all. You get that answer whether or not you go ahead with us.

Fixed-price migration scope

Once the history window, the tracking mapping, the stock decision and the connected systems are settled, you get a fixed price covering extraction, cleansing, migration, reconciliation and go-live. No open-ended estimates.

Phase the rebuilds separately

Reporting rebuilds, stock systems and approval workflows can be split out from the core ledger move, each with its own price and sign-off, so the cutover still lands before your NetSuite renewal.

Why HELLO PEOPLE

Spreadsheets, a migration tool,
or a team that reconciles it

DIY spreadsheet migrations, vendor migration tools, and offshore migrators all promise to move your data. Here's how HELLO PEOPLE compares on the things that actually matter to an AU SMB owner.

Concern HELLO PEOPLE DIY spreadsheetsVendor migration toolOffshore migrators
Data preserved end-to-end 100% + validated at every step Usually yes, no validationAdvertised complete, some fields dropDepends on the vendor
Downtime during cutover Zero. Parallel run + weekend cut Days to weeksHours to daysOften days
AU BAS / GST / payroll fit AU-native, understood You own the riskUsually genericVariable
Pricing model Fixed price, one-time Your team's time foreverPer-record or flat feePer-hour + revisions
When something breaks We own the fix, no charge You own itSupport ticket queueTime-zone gap
Data cleansing Included in scope Optional, often skippedUsually notQuoted separately
Post-cutover support 30 days included, plan optional NoneChat support tierDepends on contract
Case Study

Multi-entity accounting migration that finished ahead of BAS deadline

A Perth-based services group with 60+ staff moved off their legacy accounting stack to a modern cloud platform, taking multiple entities across in one coordinated cut. Chart of accounts consolidated, payroll continuity preserved through cutover, and BAS lodgement continued on time.

Read the full case study
Zero Downtime through cutover
100% Historical data preserved
6wks From kick-off to go-live

They talked us out of half of what we asked for, which is not what we expected. The audit showed us two things Xero could not do, we solved those a different way, and the ledger move itself was the quiet part. We cut over six weeks before the renewal.

Finance Manager WA wholesale group · 2 entities, 55 staff
Our Process

Six stages from a NetSuite account to a live Xero

A structured process so you know what is happening at each stage. No ambiguity, no surprises.

  1. Audit the NetSuite account

    Subsidiaries, segments, item records, workflows, saved searches, connected systems and transaction volume. This is where we find out whether Xero fits, and you get that answer before there is a price on anything.

  2. Agree what does not move

    The segments that will not fit in two tracking categories, the history that becomes opening balances, the workflows that get rebuilt elsewhere and the stock depth that needs an add-on. All of it written down and signed off before work starts.

  3. Extract and cleanse

    Data comes out of NetSuite through saved searches and the SuiteTalk web services, not by hand. Duplicates merge, dead records archive and formats standardise before anything is loaded.

  4. Configure Xero

    Organisations, chart of accounts, tracking categories, GST rates, user roles, bank accounts and the approval layer in front of it. Built to your structure rather than from a template.

  5. Migrate and reconcile

    Contacts, items, transactions inside the history window, bank history and opening balances load into Xero and are reconciled against NetSuite. Trial balance, aged receivables, aged payables and GST all have to agree before we go further.

  6. Parallel run, then cut over before renewal

    Both systems run side by side for a period you choose, then we cut over. We work the timeline back from your NetSuite renewal date, because a cutover that lands a month late costs you another year of licence.

FAQs

What finance teams ask before leaving NetSuite

Will you tell us if Xero cannot handle our business?

Yes, and it is the first thing the audit is for. The usual blockers are more than two reporting dimensions, assemblies or landed cost in inventory, revenue recognition schedules, and multi-subsidiary consolidation inside the ledger. If one of those is load bearing for you, we say so before quoting, and we will tell you what Xero plus an add-on would cost instead so you can compare it properly.

How much does a NetSuite to Xero migration cost?

It moves with subsidiary count, how many years of history you want in the ledger, item and stock depth, how many saved searches and workflows have to be rebuilt, and how many connected systems need reconnecting. Every NetSuite to Xero conversion is scoped up front and quoted at a fixed price before work starts. No hourly billing.

How much transaction history actually comes across?

As much as you need in the ledger, and we agree the line before starting. Most businesses take one to two full financial years of detail into Xero and bring everything earlier across as conversion balances. You also get a full extract of the NetSuite detail outside that window, so nothing is lost even though it does not sit in the ledger.

We have three subsidiaries in NetSuite. What happens to consolidation?

Each subsidiary becomes its own Xero organisation, because Xero has no subsidiary structure and no inter-company eliminations. Consolidated reporting is rebuilt above the ledgers, usually in Power BI or a consolidation tool such as Fathom. This is the single biggest structural difference between the two systems and it is worked through in the audit, not discovered later.

What happens to our classes, departments and locations?

Xero allows two tracking categories. If you use class, department and location in NetSuite, one of them has to go somewhere else, into the chart of accounts, into contact grouping or into a reporting layer. We map it with you and show you the reports that come out the other side before anything moves.

Who extracts the data out of NetSuite?

We do. Extraction runs through saved searches and the SuiteTalk web services rather than by hand, so it is repeatable and can be run again at cutover to capture the last few days of trading. You do not need your NetSuite implementation partner involved, though we are happy to work alongside them if you want.

Can our finance team keep working during the migration?

Yes. NetSuite stays live right up to cutover. We time the cut to a month end or financial year boundary, then run both ledgers in parallel for a validation window before the final switch.

What about the apps connected to NetSuite?

They are part of the scope. Payroll, stock, point of sale, eCommerce, CRM, expense capture and document processing all get reconnected to Xero, or replaced where no Xero connector exists. The audit lists every connected system and says which of the three it is before you have a price.

Do you only work with Perth businesses?

No. We are Perth based and deliver Australia wide. Roughly half this work is for Melbourne, Sydney and Brisbane businesses, and remote delivery is standard. Searches reach us both as netsuite to xero and as net suite to xero, and both land in the same place.

Which system should we move to after NetSuite?

Where people go after NetSuite varies, and we scope the move to whichever system you have chosen: Xero, MYOB AccountRight, MYOB Business, MYOB Acumatica, QuickBooks Online, Reckon, NetSuite, Microsoft Dynamics 365 Business Central, Sage 50, Sage 300, Sage Intacct, Odoo, Zoho Books, FreshBooks, Saasu, SAP Business One, Oracle and Workday. If the one you have picked is a poor fit for how you actually work, we will say so before you have paid for a conversion into it.

What actually decides how long a migration takes?

The parts that decide the timeline are the same wherever you land: the chart of accounts, the general ledger, the customer and supplier master, open purchase orders and sales orders, opening balances and payroll history, and how much history you export out of the old system and import into the new one, rather than leave behind in a readable archive. Hosted files, local files and vendor exports each come out differently.

What if NetSuite is end of life or out of support?

If you are looking because NetSuite is too old, out of support or reaching end of life, that is a question of timing rather than whether. It is worth comparing the alternatives and moving away on your own schedule rather than on the one the vendor picks for you.

Tell us how your NetSuite account is set up

Send us your subsidiary count, which segments you report on, whether stock sits in NetSuite, roughly how many saved searches month-end depends on, and your renewal date. We come back with a fit check and a fixed-price scope for the move to Xero.

Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.