Smokeball integration services Australia for law firms. Custom smokeball api integration and smokeball to xero integration for billing, trust reconciliation, PEXA and client intake, running automatically between Smokeball and the rest of your practice stack.
Perth-based. Australia-wide. Built for legal.
Built here. Your data stays here.
The systems Australian law firms most often ask us to connect to Smokeball for billing, trust reconciliation and intake. Click any platform to see its dedicated integration page.
Three stages. No surprises. Every custom smokeball integration is delivered personally by the founder, from scoping call through to production cutover. Your live Smokeball practice data stays untouched until go-live.
Week 0
15-minute scoping call. We map your Smokeball practice setup, matter types, trust accounting, document workflows, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live Smokeball data for two weeks. Every matter mapping, field translation and event trigger validated before production. No risk to live data.
Cutover
Production cutover on a planned window, typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
What an integration actually is
Every system in the business is good at its own job and blind to the others. The cost is not the software, it is the person moving information between them and the fact that no two systems ever quite agree.
What you already run
Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.
See how a project runsWhat you get
Billing sync, trust reconciliation, client intake, PEXA, practice analytics and document automation. Our smokeball practice management integration work covers each one differently. Pick a tab to see how yours would take shape.
Time entries, fixed fees and disbursements recorded in Smokeball flow to MYOB, Xero or QuickBooks as invoices. Client details, matter references, GST treatment and payment terms all mapped.
Draft invoices generated for partner approval. Approved invoices posted to accounting with correct revenue accounts and client coding.
Trust receipts, disbursements and transfers in Smokeball reconcile against your trust bank account. Variances identified immediately rather than at month-end or audit time.
Client trust ledger balances available in real time. Trust account audit reports generated directly from the integrated data.
Website enquiry forms, referral partner submissions and phone intake data create contacts and matters in Smokeball. Conflict checks initiated. Intake checklists populated.
If you use a CRM like HubSpot or Salesforce for business development, contact and matter data syncs between systems.
PEXA settlement data, adjustments, stamp duty, registration fees, agent commissions, reflected in Smokeball and your accounting system. Settlement statements generated accurately.
High-volume conveyancing firms process settlements faster when PEXA data does not need manual re-entry into their practice and accounting systems.
Matter profitability, WIP aging, lawyer utilisation, revenue by practice area, collection rates, built from Smokeball and accounting data combined in Power BI or Google Data Studio.
Go beyond Smokeball's built-in reports with cross-system analytics that give principals real business intelligence.
Smokeball matter data, client details, property details, court dates, opposing parties, populates document templates beyond what Smokeball provides natively.
Integration with external document generation tools, e-signature platforms (DocuSign, Adobe Sign) and document management systems.
No hourly billing, no vague estimates. Here is how custom smokeball integration and smokeball api integration scopes are priced, from a free 15-minute call to a fixed-price proposal covering build, testing and go-live.
Tell us your Smokeball setup, accounting software and what is causing the most pain. We will be straight about what the integration involves.
Billing sync, trust reconciliation, client intake. Each scoped and quoted at a fixed price. No hourly creep.
Smokeball updates regularly. Accounting software changes. We keep your integration running and compliant.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS can all touch Smokeball, in their own way. Here's how we compare when trust accounting, PEXA and law-society compliance are in scope.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the Smokeball API | We handle auth + matter fields | Basic Zap app, header fields only | You build the Smokeball nodes | Weeks of enterprise onboarding |
| Smokeball matter to trust to invoice flow | Matter, trust, invoice all handled | Basic status triggers only | Powerful, you build each step | Powerful, priced accordingly |
| AU legal compliance + trust accounting fit | AU-native, trust rules + LPA | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When Smokeball updates the API | We patch, no extra charge | Wait for Zapier to update | You update the flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Client, matter and trust data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
A professional services firm had leads in the CRM, jobs in a project tool and revenue in the accounting platform, with no view across the three. We connected the systems and built a unified pipeline so sales, delivery and finance all see the same data with attribution intact.
Read the full case studyI used to lose Friday nights to Smokeball billing and trust reconciliation. HELLO PEOPLE wired Smokeball straight into Xero, time entries become invoices, trust movements reconcile against the bank feed, and PEXA settlements finally reflect the same numbers in both systems. Reconciliation went from half a day to twenty minutes.
Every smokeball legal integration services engagement is different, but the six-step structure stays the same. Discovery, data mapping, build, testing, go-live and ongoing support once your Smokeball connection is running.
We review your Smokeball configuration, practice areas, billing model and accounting setup. Trust account requirements documented. Compliance obligations identified.
Defining how matters, contacts, time entries, costs, trust transactions and invoices map between Smokeball and your accounting and reporting systems.
Integration built using Smokeball's API. Trust account transactions handled with appropriate audit controls. Error handling and reconciliation checks built in.
Real billing scenarios tested: time-based billing, fixed fees, disbursements, trust movements, PEXA settlements. Trust account reconciliation validated against known balances.
Live with monitoring for the first billing cycle. Trust reconciliation validated. Your admin team and bookkeeper trained on the new workflow.
Smokeball releases updates. Trust account regulations change. Accounting software versions evolve. We keep your integration current and compliant.
How it runs today
After
Scoped and quoted before you commit. You own the code and the credentials at the end of it.
Get a fixed-price scopeThird party and external system integration for Smokeball usually means one of these: SharePoint, Microsoft Dynamics 365, Microsoft 365, Zoho CRM, Xero, MYOB and QuickBooks. Most of it comes down to matter and document records and time and billing data. We link Smokeball to any of them, in either direction. If your second system is not listed, ask. The work is the same shape against most APIs, and we will tell you when it is not.
A working bridge between Smokeball and the rest of your firm stack: Xero, MYOB, trust bank feeds, PEXA, HubSpot, Mailchimp, DocuSign. Time entries, disbursements, trust receipts and client intake flow automatically. Your admin team stops re-keying and your principal stops losing Friday nights to billing.
It depends on the accounting software, whether trust reconciliation is included, and whether PEXA or client intake are in scope. Book a 15-minute call, we scope the specifics, then you get a fixed-price quote covering build, testing and go-live.
Yes. Time entries and disbursements in Smokeball become invoices in Xero. Client details, matter references, GST treatment and trust transactions all sync correctly. Payments received in either system update both. MYOB and QuickBooks work the same way.
Trust receipts, disbursements and transfers sync between Smokeball and your accounting or trust accounting system. Reconciliation against bank feeds automated where possible. Client trust ledger balances available in real time. Audit trail maintained for every trust movement.
Yes. Settlement data from PEXA (adjustments, disbursements, stamp duty, agent commissions) flows into Smokeball matters and your accounting system. High-volume conveyancing firms see settlements processed in a fraction of the time.
Often yes. Small firms feel manual billing and trust accounting pain more acutely because there is less admin support to absorb it. If your principal is doing billing at 9pm, the integration usually pays for itself inside 12 months.
Yes. Perth-based, servicing Australia. Smokeball clients in Melbourne, Sydney, Brisbane, Adelaide and regional areas. Remote delivery is standard. We work with LEAP, Actionstep and FilePro as well.
A billing sync takes 4 to 8 weeks. Adding trust reconciliation and client intake extends it to 8 to 12 weeks. We work around your billing cycles to keep disruption to a minimum.
Sending your details…
You can stay on this page while we send it.
Practice areas, accounting software, trust requirements, PEXA volumes, client intake channels. Tell us where admin time is disappearing and we will come back with a clear next step and a fixed-price smokeball integration scope.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
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