Fuel transactions typed into accounts manually
Every SmartFill transaction ends up in FMT's web portal. Then someone re-enters the same data into Xero, MYOB or your ERP. Hours of double-handling every week.
Integration
FMT Integration Services | Fuel, Database and API Integration
We deliver FMT integration services for SmartFill, SmartDip and SmartTag, including FMT database integration, software integration, system integration and API integration.
Connect fuel management data to accounting, fleet, ERP, reporting and web systems with a fixed-price Australian delivery team.
- FMT Fmt fuel management integration specialists
- Perth Based. worldwide delivery
- 18+ yrs Integration Experience
- Fixed Price scopes, no surprises
- Secure OAuth2 API authentication
FMT Fuel Management Integration
FMT Integration Services for Accounting, Fleet, ERP and Reporting
FMT gives you control of your on-site fuel: who dispenses it, how much, and when. SmartFill handles access control. SmartDip monitors tank levels. SmartTag identifies drivers and vehicles. But that data often stays inside FMT's web portal while your accounting, fleet and operations systems run separately.
We build custom integrations that connect FMT to Xero, MYOB, SAP, NetSuite, fleet management platforms, ERP systems and custom dashboards. Fuel transactions, tank levels, driver usage and cost allocations flow automatically. No re-keying, no spreadsheets, no month-end scramble.
HELLO PEOPLE is Perth-based and works with FMT customers worldwide, from single-site operations in Western Australia to multi-site mining, transport and agriculture businesses across Australia, New Zealand, the Middle East and beyond.
How it runs
An FMT integration project, end to end
Three stages. No surprises. Your live FMT data stays untouched until cutover — delivered personally by the founder.
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Week 0
FMT Integration Audit
15-minute scoping call. We map your FMT setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Parallel-Run
Integration built in a sandbox and parallel-run against your live FMT data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
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Cutover
Go-Live & Handover
Production cutover on a planned window — typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
Sound Familiar?
Problems FMT customers tell us about
FMT solves the fuel control problem. But when fuel data is not connected to your finance and operations systems, these problems persist.
No real-time visibility across fuel and finance
Tank levels live in FMT. Costs live in your accounting system. Nobody has a single screen showing fuel consumption alongside the financial impact.
Fuel costs allocated to the wrong department
Vehicles and equipment draw from shared tanks but costs need to land against the right cost centre, project or job. Manual allocation is slow and error-prone.
Fuel theft and discrepancies go unnoticed
SmartFill controls access at the pump but if that data is not connected to your operations and finance systems, discrepancies between litres dispensed and litres billed can slip through.
Multi-site fuel data impossible to consolidate
FMT monitors tanks across multiple depots and sites. Pulling all that data together with fleet records, supplier invoices and accounting takes days of spreadsheet work.
Compliance reporting is manual and risky
Fuel tax credits, dangerous goods registers, usage audits. All assembled by hand from FMT reports and spreadsheets. One missed entry and your compliance position is wrong.
15-Minute Integration Audit — No Cost, No Commitment
Tell us what systems you are running and what is not connecting properly. We map the gap, find what needs to be built, and give you a fixed-price quote before you commit to anything.
- 15-minute scoping call
- Fixed price included
- Australian team
- Ongoing support after launch
What We Build
FMT Integration Workflows
These are the most common FMT integrations businesses ask us to build. Pick a tab to see what is involved.
Fuel transaction to accounting sync
Every SmartFill dispensing event — litres, driver, vehicle, timestamp, tank — gets mapped to the correct chart of accounts in Xero, MYOB, SAP or your ERP. GST, fuel tax credits and cost centre codes applied automatically.
Overnight batch sync or real-time push depending on your accounting cycle. Every transaction has a full audit trail from pump to P&L.
SmartDip tank levels to operations dashboard
FMT's SmartDip monitors tank levels in real-time. We push that data to your operations dashboard, fleet management system or ERP so decision-makers can see fuel inventory alongside everything else.
Automatic low-level alerts trigger purchase orders or supplier notifications before you run dry. No more manual dip readings or emergency fuel deliveries.
Vehicle and driver fuel allocation
SmartFill and SmartTag identify exactly which driver and vehicle used the fuel. We map that to your fleet system so cost-per-vehicle, cost-per-kilometre and cost-per-job are calculated automatically.
Allocate fuel to projects, cost centres, departments or clients. Your fleet manager and finance team see the same numbers.
Fuel supplier invoice reconciliation
Match litres delivered by your fuel supplier against litres recorded by SmartDip. Match cents-per-litre on the invoice against the contracted rate. Flag discrepancies before they land in accounts payable.
Automate three-way matching: delivery docket, tank gauge reading, supplier invoice. Variances surface immediately instead of months later.
Fuel analytics and executive reporting
Pull FMT data into Power BI, Google Looker Studio, or a custom dashboard alongside fleet, maintenance and financial data. Consumption trends, cost forecasts and anomaly detection all in one view.
Monthly fuel reports that used to take days now generate automatically. Executive summaries, site-level breakdowns and year-over-year comparisons at a click.
Fuel tax credits and compliance automation
Australian businesses can claim fuel tax credits on eligible off-road fuel use. We connect FMT transaction data to your BAS reporting workflow so eligible credits are calculated accurately from actual usage data.
Dangerous goods registers, usage audit trails and environmental compliance reporting — all assembled from live FMT data instead of manual spreadsheets.
Why Integrate FMT
Fuel costs flow straight to the right account
Every SmartFill transaction (driver, vehicle, litres, timestamp) gets pushed to your accounting system automatically. GST, cost centre allocation and supplier codes are mapped in advance.
No more spreadsheets. No more month-end data entry. Your books reflect real fuel usage as it happens.
See who is using fuel, where and how much
FMT tracks every transaction against a driver and a vehicle. We connect that data to your fleet management or ERP system so consumption patterns are visible alongside vehicle utilisation and maintenance schedules.
Spot anomalies early. Know which vehicles are burning more than they should.
All tanks, all sites, one view
FMT monitors thousands of tanks daily across depots, mines, airports and construction sites. We pull that data into a single dashboard alongside financial, fleet and operations data.
Your head office gets a consolidated fuel picture without waiting for each site to send through reports.
Proper data handling, not shortcuts
Encrypted API connections. Scoped access to FMT data. Audit logging on every transaction. Proper error handling and retry logic for when data does not sync on the first attempt.
Built for environments where fuel is a controlled substance and audit trails are not optional.
Pricing
How we price FMT integrations
Most operations managers want a straight answer on cost before they commit to a call. Here is how we approach it.
Free 15-minute call
Tell us what FMT products you run, your accounting system, and what you want connected. We will tell you whether it is straightforward or needs deeper scoping.
Fixed-price quote
Once the scope is clear, you get a fixed price covering build, testing and go-live. No hourly surprises.
Stage one for multi-site
Multiple sites, complex fleet allocation, or ERP integration? We scope a practical first stage that delivers value at one site and informs the broader rollout.
Case Study
FMT to Xero integration for a WA mining services company
We connected FMT SmartFill fuel transaction data to Xero for a mining services company operating across three remote WA sites. Fuel costs now allocate to the correct project automatically. No more spreadsheets, no more month-end re-keying.
Read the full case study 3 Remote sites connected
100% Automated fuel cost allocation
12 hrs/month Saved on manual data entry
$45K Fuel discrepancies caught in year one
How It Connects
Your FMT integration at a glance
FMT sits at the centre of your fuel operations. We connect it to the business systems your team relies on — so fuel data flows automatically.
FMT
Xero / MYOB Fuel costs & invoices
Fleet Management Vehicle fuel tracking
ERP / SAP Project cost allocation
Operations Tank levels & alerts
Power BI Fuel analytics & reports
Compliance Tax credits & audits
How It Works
From scoping to live fuel data
A clear process built for operations environments where getting it right matters more than getting it fast.
Why us
Why Businesses Choose HELLO PEOPLE for FMT Integration
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We know fuel management
We understand FMT's product range (SmartFill, SmartDip, SmartTag) and how fuel data needs to flow into accounting, fleet and operations systems.
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We build, not just connect
Proper integration code: API connections, data mapping, error handling, retry logic. Not low-code chains that break quietly when a tank reading fails to sync.
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Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals. No surprise invoices.
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Multi-site experience
We build integrations that work across remote sites, different time zones and variable connectivity. Not just single-office setups.
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Senior team, direct access
You talk to the people building your integration. No account managers, no offshore handoffs, no ticket queues.
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Perth-based, worldwide delivery
Based in Perth, Western Australia. Working with FMT customers across Australia, New Zealand, the Middle East, Africa, Asia and beyond.
We had fuel data in FMT and costs in Xero but they never matched until month-end when someone spent two days reconciling spreadsheets. Now every transaction flows automatically. The right litres, the right cost centre, the right project. Our finance team got two days a month back.
Industries
FMT integrations by industry
FMT works across mining, transport, agriculture, aviation, construction and government. Here is how we connect it to industry-specific systems.
Mining & Resources
On-site fuel tanks at remote mine sites monitored with SmartDip and SmartFill. Transaction data synced to SAP or your ERP for per-vehicle and per-project cost allocation. Fuel tax credit calculations automated.
Transport & Logistics
Fuel dispensed to trucks and trailers tracked by driver and vehicle. Consumption synced with fleet management and routing data. Identify vehicles burning more than expected by route or load type.
Construction
Track fuel use across excavators, generators and site vehicles. Allocate fuel costs per project and per machine. SmartTag ensures only authorised operators can draw fuel from site tanks.
Agriculture
Farm tanks monitored remotely with SmartDip. Fuel use allocated to machinery and paddock-level activities. Fuel tax credits calculated automatically from eligible off-road usage.
Aviation & Airports
FMT manages fuel flow at airports and airfields. We integrate dispensing data with airport operations systems, billing platforms and compliance reporting for aviation fuel handling.
Government & Councils
Council vehicle fleets, parks maintenance equipment and emergency vehicles all drawing from shared depots. Full transaction audit trails for public accountability and fuel tax credit reporting.
FAQs
Common questions about FMT integration
Can you connect FMT to our accounting software?
Yes. We have built integrations between FMT and Xero, MYOB, SAP, NetSuite and custom ERP systems. If your accounting platform has an API or accepts structured data imports, we can connect it to FMT's fuel transaction data.
What FMT products do you integrate with?
We work with FMT's full product range: SmartFill (access control and dispensing), SmartDip (automatic tank gauging), SmartTag (driver and vehicle identification) and the FMT web portal. Data from all products can be connected to your business systems.
How does the integration handle multi-site operations?
FMT already monitors tanks across multiple sites. We extend that by pushing site-level data to your central systems, one site at a time or all at once. Each site's tanks, vehicles and cost centres are mapped individually so the data lands in the right place.
Can fuel costs be allocated to specific jobs or projects?
Yes. SmartFill and SmartTag record which driver and vehicle used the fuel. We map those transactions to your project codes, cost centres or job numbers so fuel costs land against the correct work. This is common in mining, construction and fleet operations.
How much does an FMT integration cost?
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call — no hourly billing, no surprises.
Do you work with businesses outside Australia?
Yes. FMT operates globally with over 10,000 units installed worldwide. We are Perth-based and work with FMT customers across Australia, New Zealand, Southeast Asia, the Middle East, Africa and beyond. Remote delivery is standard for us.
Can you help with fuel tax credit calculations?
Yes. In Australia, eligible businesses can claim fuel tax credits on off-road fuel use. We connect FMT transaction data (specifically off-road vehicle and equipment usage) to your BAS workflow so credits are calculated from actual dispensing data, not estimates.
How long does an FMT integration take?
A single-site integration connecting FMT to one accounting system typically takes 4 to 8 weeks. Multi-site rollouts with ERP, fleet and reporting components usually run 8 to 16 weeks depending on complexity.
What happens when FMT updates their software?
We monitor for changes and handle them proactively. Most clients are on a monthly support plan that covers API updates, sync monitoring and improvements as your operations scale.
Can you integrate FMT with our fleet management system?
Yes. We regularly connect FMT data with fleet management platforms: Teletrac Navman, Verizon Connect, Geotab and custom systems. Fuel consumption data mapped to vehicle profiles, routes and maintenance schedules gives you cost-per-kilometre and anomaly detection.
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Tell Us What FMT Needs To Connect To
Tell us what FMT products you run, what systems you want connected, and how many sites are involved. We will come back with a clear next step and a realistic idea of cost.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
