We deliver FMT integration services for SmartFill, SmartDip and SmartTag, including FMT database integration, software integration, system integration and API integration.
Connect fuel management data to accounting, fleet, ERP, reporting and web systems with a fixed-price Australian delivery team.
The systems Australian mining, transport, construction and agriculture businesses most often ask us to sync with FMT. Click any platform to see its dedicated integration page.
Three stages. No surprises. Your live FMT data stays untouched until cutover, delivered personally by the founder.
Week 0
15-minute scoping call. We map your FMT setup, the systems you need it connected to, and the specific workflow gaps slowing your team down. Fixed-price quote inside 48 hours.
Weeks 1–N
Integration built in a sandbox and parallel-run against your live FMT data for two weeks. Every record mapping, field translation and event trigger validated before production. No risk to live data.
Cutover
Production cutover on a planned window, typically a weekend. Team training, monitoring active, 30 days post-launch support. Documentation and source code handed over in full.
What an integration actually is
FMT knows what was quoted, who is assigned and what got done on site. Your accounting system knows what was billed and paid. Neither knows the whole story, so someone in the office spends their week carrying information between them.
What you already run
Runs on a schedule, maps your codes to theirs, handles the records that exist in both places, and keeps a log of every sync so a mismatch can be traced instead of argued about.
See how a project runsWhat you get
These are the most common FMT integrations businesses ask us to build. Pick a tab to see what is involved.
Every SmartFill dispensing event, litres, driver, vehicle, timestamp, tank, gets mapped to the correct chart of accounts in Xero, MYOB, SAP or your ERP. GST, fuel tax credits and cost centre codes applied automatically.
Overnight batch sync or real-time push depending on your accounting cycle. Every transaction has a full audit trail from pump to P&L.
FMT's SmartDip monitors tank levels in real-time. We push that data to your operations dashboard, fleet management system or ERP so decision-makers can see fuel inventory alongside everything else.
Automatic low-level alerts trigger purchase orders or supplier notifications before you run dry. No more manual dip readings or emergency fuel deliveries.
SmartFill and SmartTag identify exactly which driver and vehicle used the fuel. We map that to your fleet system so cost-per-vehicle, cost-per-kilometre and cost-per-job are calculated automatically.
Allocate fuel to projects, cost centres, departments or clients. Your fleet manager and finance team see the same numbers.
Match litres delivered by your fuel supplier against litres recorded by SmartDip. Match cents-per-litre on the invoice against the contracted rate. Flag discrepancies before they land in accounts payable.
Automate three-way matching: delivery docket, tank gauge reading, supplier invoice. Variances surface immediately instead of months later.
Pull FMT data into Power BI, Google Looker Studio, or a custom dashboard alongside fleet, maintenance and financial data. Consumption trends, cost forecasts and anomaly detection all in one view.
Monthly fuel reports that used to take days now generate automatically. Executive summaries, site-level breakdowns and year-over-year comparisons at a click.
Australian businesses can claim fuel tax credits on eligible off-road fuel use. We connect FMT transaction data to your BAS reporting workflow so eligible credits are calculated accurately from actual usage data.
Dangerous goods registers, usage audit trails and environmental compliance reporting, all assembled from live FMT data instead of manual spreadsheets.
Most operations managers want a straight answer on cost before they commit to a call. Here is how we approach it.
Tell us what FMT products you run, your accounting system, and what you want connected. We will tell you whether it is straightforward or needs deeper scoping.
Once the scope is clear, you get a fixed price covering build, testing and go-live. No hourly surprises.
Multiple sites, complex fleet allocation, or ERP integration? We scope a practical first stage that delivers value at one site and informs the broader rollout.
Why HELLO PEOPLE
Zapier, n8n and enterprise iPaaS can all move data around, in their own way. Here's how we compare for real fuel-management sync across accounting, fleet and ERP.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / Self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Setup for the FMT API | We handle API keys + SmartFill feeds | No standard Zap app for FMT | You build the FMT nodes | Weeks of enterprise onboarding |
| FMT asset + work order + invoice flow | Assets, work orders, invoices handled | Limited event coverage | Powerful, you build each step | Powerful, priced accordingly |
| AU facilities compliance + BAS fit | AU-native, site logs + GST handled | Generic, misses AU quirks | Generic, you code the rules | Generic, needs configuration |
| Ongoing cost | One-off + optional support plan | Per-operation, forever | Self-hosted infra + upkeep | Enterprise licence |
| When FMT updates the API | We patch, no extra charge | Wait for Zapier to update | You update the flow yourself | Support-ticket queue |
| Direct access to the builder | Email Kasun, get Kasun | Chat support tier | Community forum | Enterprise support tier |
| Asset, work order and site data ownership | You own it, nothing sits with us | Vendor holds middleware | You own it (self-hosted) | Vendor holds middleware |
We connected FMT SmartFill fuel transaction data to Xero for a mining services company operating across three remote WA sites. Fuel costs now allocate to the correct project automatically. No more spreadsheets, no more month-end re-keying.
Read the full case studyEvery FMT SmartFill transaction used to get re-keyed into Xero at month-end, and the numbers never quite matched. HELLO PEOPLE wired FMT straight through to Xero, right litres, right cost centre, right project, and our finance team got two full days a month back. The mining crew doesn't even notice the integration is there.
A clear process built for operations environments where getting it right matters more than getting it fast.
We audit your FMT setup (SmartFill, SmartDip, SmartTag) and map how fuel data needs to flow into your accounting, fleet and operations systems. You get a clear scope document before anything is built.
We define what syncs, when it syncs, and which system is the source of truth. Tank levels come from SmartDip. Transactions from SmartFill. Driver/vehicle mapping from SmartTag. All routed to the right destination.
We build the data pipeline between FMT and your systems. Logging, retries and error alerting are included from the start so failures are visible, not silent.
Fuel transactions, tank levels, cost allocations and supplier reconciliation are validated against FMT reports and your accounting system side-by-side. Nothing goes live until the numbers match.
We launch site by site if needed. Transaction data is monitored for the first few cycles to catch edge cases. Historical data migrated where required.
FMT and your connected systems update over time. We handle those changes, monitor sync health, and evolve the integration as your fleet and operations grow.
How it runs today
After
Scoped and quoted before you commit. You own the code and the credentials at the end of it.
Get a fixed-price scopeYes. We have built integrations between FMT and Xero, MYOB, SAP, NetSuite and custom ERP systems. If your accounting platform has an API or accepts structured data imports, we can connect it to FMT's fuel transaction data.
We work with FMT's full product range: SmartFill (access control and dispensing), SmartDip (automatic tank gauging), SmartTag (driver and vehicle identification) and the FMT web portal. Data from all products can be connected to your business systems.
FMT already monitors tanks across multiple sites. We extend that by pushing site-level data to your central systems, one site at a time or all at once. Each site's tanks, vehicles and cost centres are mapped individually so the data lands in the right place.
Yes. SmartFill and SmartTag record which driver and vehicle used the fuel. We map those transactions to your project codes, cost centres or job numbers so fuel costs land against the correct work. This is common in mining, construction and fleet operations.
Pricing depends on the systems involved, the volume of data and the exception cases. We provide a fixed-price quote after a 15-minute scoping call, no hourly billing, no surprises.
Yes. FMT operates globally with over 10,000 units installed worldwide. We are Perth-based and work with FMT customers across Australia, New Zealand, Southeast Asia, the Middle East, Africa and beyond. Remote delivery is standard for us.
Yes. In Australia, eligible businesses can claim fuel tax credits on off-road fuel use. We connect FMT transaction data (specifically off-road vehicle and equipment usage) to your BAS workflow so credits are calculated from actual dispensing data, not estimates.
A single-site integration connecting FMT to one accounting system typically takes 4 to 8 weeks. Multi-site rollouts with ERP, fleet and reporting components usually run 8 to 16 weeks depending on complexity.
We monitor for changes and handle them proactively. Most clients are on a monthly support plan that covers API updates, sync monitoring and improvements as your operations scale.
Yes. We regularly connect FMT data with fleet management platforms: Teletrac Navman, Verizon Connect, Geotab and custom systems. Fuel consumption data mapped to vehicle profiles, routes and maintenance schedules gives you cost-per-kilometre and anomaly detection.
Sending your details…
You can stay on this page while we send it.
Tell us what FMT products you run, what systems you want connected, and how many sites are involved. We will come back with a clear next step and a realistic idea of cost.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
Thanks for reaching out. We will get back to you within one business day.
See what else we do