HELLO PEOPLE is a Perth AroFlo integration company. We connect AroFlo to your accounting, payroll, supplier catalogues and customer portal, so the jobs, hours and invoices your crew already entered on site are not typed in again by the office.
AroFlo limits how often outside software may ask it for data each day, so we agree what runs straight away and what waits for an overnight run before anything is built. Fixed-price scope, an Australian team, and support after launch.
Built here. Your data stays here.
Accounting, payroll, reporting and spend systems that trade and field service businesses most often ask us to join to AroFlo. Click a platform to see its own integration page.
The problem
The technician closes the job in AroFlo on site. Then somebody in the office types it into the accounting system, keys the hours into payroll, and discovers on Thursday that Tuesday never made it across. Usually one person holds that routine in their head, and it stops when they are on leave.
What you already run
Reads completed jobs and timesheets from AroFlo in planned batches, checks each record, writes it to the right system, and holds anything unusual for a person. Every run is logged, so a missing invoice can be traced in minutes.
Get a fixed-price scopeWhat changes
Five pieces of AroFlo integration work, each one planned against the daily limit so they can run side by side. Pick a tab to see how it works.
When a technician closes a job in AroFlo, the labour, materials and customer details are already there. We carry them into Xero, MYOB or QuickBooks as a draft or approved invoice, so nobody in the office types the job out a second time.
The run happens overnight by default. That keeps the daily allowance AroFlo sets for outside systems free for anything that genuinely needs to move during the day.
Hours logged against jobs in AroFlo are checked against the roster, then loaded into your payroll system. Ordinary hours go straight through.
Overtime, call outs and anything over the rostered day wait for a supervisor to approve them first. Paying overtime is a decision, so the integration never makes it on its own.
Wholesalers change prices often, and every supplier sends their file in a different layout. We reshape each file into what AroFlo expects and refresh the catalogue on a schedule.
Quotes then start from this week of pricing rather than last quarter, and the estimator stops maintaining a side spreadsheet of price changes.
Property managers and facilities clients ask the same things every week: has the job been done, where is the invoice, when is the next service. A portal on your own website answers that from AroFlo data.
Updates are read in batches rather than on every page view, because each read counts against the daily allowance. For most clients, status that is a few hours old answers the question just as well.
AroFlo knows the labour and materials on each job. The accounting system knows what was invoiced and paid. We join the two so margin by job, by customer and by type of work sits in one report.
The report refreshes after each overnight run, which suits owners who review margins weekly rather than by the minute.
Every custom AroFlo integration is priced as a fixed scope, not by the hour. What moves the price is how many systems are involved and how much data runs each day.
Tell us what AroFlo feeds today and what somebody still re-keys. We will tell you what is worth connecting and what is not.
The scope names every record that moves, which direction, and how often. The price covers the build, testing and go-live. If the scope changes, we re-quote rather than bill by the hour.
For most AroFlo businesses that is invoicing or payroll. The daily allowance plan is written once, so the next connection fits inside it.
Why HELLO PEOPLE
Connector tools are quick to set up, and some jobs suit them. With AroFlo, the daily call ceiling and the access request decide most of the answer.
| Concern | HELLO PEOPLE | Zapier / Make | n8n / self-hosted | MuleSoft / Boomi |
|---|---|---|---|---|
| Getting AroFlo access switched on | We prepare the request to AroFlo support with you | You arrange it yourself | You arrange it yourself | You arrange it yourself |
| The 2,000 calls a day ceiling | Planned before the build, with headroom | Each step spends calls, unplanned | You design the batching | Configured by a specialist |
| Replies in XML, a tagged text format | Read and checked for you | Depends on the connector | You write the parsing | Supported, needs configuration |
| Overtime and exceptions | Held for a person to approve | Passed straight through | You write the rules | Configurable, needs specialists |
| Ongoing cost | One-off build plus optional support | Charged per task, every month | Hosting and upkeep are yours | Enterprise licence |
| Who you talk to | The person who built it | Chat support | Community forum | Enterprise support desk |
An Australian business running on five disconnected platforms, accounting, CRM, field-service, eCommerce, and reporting, was spending hours each day re-keying the same data. We connected the systems through their APIs so contacts, invoices, orders and payments flow automatically. Errors are visible and recoverable.
Read the full case studySix steps. The second one, planning the daily allowance, is the step most AroFlo integrations skip and later regret.
A short call and a screen share. Which modules you use, how jobs are closed off, and where the office re-keys the most.
We list every read and write the integration will make and add them up against the 2,000 calls AroFlo allows each day. What runs live and what runs overnight is agreed here.
AroFlo support switches on access for your account. We build against it, with checks on every record and a log of every run.
Quoted jobs, do and charge jobs, call outs and long shifts from your own history, so the awkward cases are proven before go-live.
The first overnight runs are watched closely, and the office checks the first invoices and pay run against what they would have typed.
If a run fails or the allowance runs low, you hear about it the same morning. Support plans cover changes on either side.
Today
After
Scoped and quoted before you commit. You own the code and the credentials.
Get a fixed-price scopeWorks out what should move between AroFlo and your other systems, how often, and what should stop for a person to check. Then plans it inside the daily limit AroFlo sets. On a first call that usually takes about half an hour, and you leave knowing whether a build is worth it.
HELLO PEOPLE is an integration company, not an AroFlo reseller. We earn nothing from your AroFlo subscription, so we can tell you plainly when AroFlo already does what you need.
Because of the daily ceiling. AroFlo allows 2,000 calls a day from outside systems. A connector that checks for changes every few minutes can spend that before lunch, and then everything stops until tomorrow. An AroFlo integration developer designs around the ceiling from the start.
The API (the published connection point AroFlo offers other software) is not on by default. AroFlo support switches it on for your account. We help you set out what the integration needs so the request is straightforward.
It depends on how many systems are involved, which direction data moves and how many jobs you run a week. We quote a fixed price against a written scope once we have seen your setup. There is no hourly billing.
Ordinary hours can. Overtime, call outs and anything outside the roster are held for a supervisor, because paying them is a decision a person should make.
The run stops cleanly, records nothing half-finished, and sends an alert. The next run picks up where it left off. Nothing is loaded twice.
Yes. Tradify exports are cleaned and mapped onto AroFlo clients, sites and the price list, so AroFlo starts with tidy records rather than a copy of old problems.
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Which accounting and payroll systems sit beside AroFlo, and what the office still types in by hand. We will come back with a plan, the daily call budget it needs, and a fixed price.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
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