Events & Booking Portal Development
for conferences, workshops and venues.
We build custom events and booking portals — event registration, ticketing, venue scheduling, attendee management and post-event analytics. One system for your entire event lifecycle.
Perth-based. Australia-wide. Fixed-price quotes. Full code ownership.
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Build an Events & Booking Portal That Runs Your Events for You
Event registration is still done by email and phone at most organisations. Someone fills in a form, someone else enters it into a spreadsheet, someone chases payment, someone prints a badge. Every step is manual, and every manual step is a chance for something to go wrong.
We build custom events and booking portals for Australian conference organisers, workshop providers, venue managers, training companies and tourism operators. Online registration, automated ticketing, venue scheduling, attendee management, payment processing and post-event analytics — one system instead of six disconnected tools.
HELLO PEOPLE is a Perth-based development company. We build event management portals that integrate with Stripe, Xero, Mailchimp, your CRM and your venue management tools — so data flows between systems without anyone copying and pasting.
Why your events need a portal
If your team deals with any of these before every event, a custom booking portal is the fix.
Registrations via email, phone and paper forms
People email to register, call to ask about availability, fill in paper forms on the day. Your team manually enters names, chases payments and reconciles spreadsheets. A portal handles all of that in seconds.
Venue double-bookings and scheduling conflicts
Two events booked in the same room. Equipment reserved for overlapping sessions. Catering order missed because nobody updated the shared calendar. A scheduling system with real-time availability makes double-bookings impossible.
Post-event feedback never collected
You mean to send a survey after every event. It never happens — or it goes out three weeks late when nobody remembers the details. Automated post-event surveys with compiled results give you data while it is still fresh.
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Tell us about your events
Conferences, workshops, venue hire, training courses — describe your events and we will come back with a practical plan for your booking portal.
Event portal features we build
We build different modules depending on how your events work. Pick a tab to see what each one covers.
Event registration and sign-up portals
Custom registration forms with conditional logic — different fields for different ticket types, tiered pricing, group bookings, promo codes and waitlist management. Attendees get instant confirmation with all event details.
Multi-event calendars where attendees browse upcoming events, filter by category or location, and register in a few clicks. Event organisers manage everything from a single admin dashboard.
Built for conferences, expos, workshops, training courses, community events — any event where people need to sign up and you need to know who is coming.
Ticketing, check-in and access control
Digital tickets with unique QR codes generated at payment. Attendees receive tickets via email and can add to Apple Wallet or Google Wallet. Resend, transfer and cancel handled through the portal.
On-site check-in via QR scan on a phone or tablet. Real-time attendance dashboard shows arrivals, no-shows and capacity. Badge printing integration for larger conferences.
Multi-tier ticket types — general admission, VIP, exhibitor, speaker, sponsor — each with different access levels, session permissions and inclusions.
Venue, room and resource scheduling
Visual calendar showing room availability, equipment allocation and setup requirements. Drag-and-drop scheduling with conflict detection so nothing gets double-booked.
Bump-in and bump-out buffers, recurring bookings, multi-day event support and parallel session management. Catering, AV equipment and staffing tied to each booking automatically.
Built for venue hire businesses, conference centres, co-working spaces, community halls and training facilities where multiple bookings happen across multiple spaces every day.
Attendee self-service portal
Attendees log in to view their registrations, download tickets, update dietary requirements, select sessions and manage their profile. No emails to the organiser for routine changes.
Event agenda builder where attendees create their own schedule from available sessions. Speaker profiles, session descriptions, venue maps and networking features — all in one place.
Post-event access to recordings, slides, certificates of attendance and photo galleries. The portal becomes a year-round touchpoint, not just a registration tool.
Payment processing and financial management
Stripe, PayPal, bank transfer and invoice payment options. Early-bird pricing, group discounts, promo codes and instalment plans handled automatically at checkout.
GST-compliant invoices generated at the point of registration. Refund processing, credit notes and payment reminders automated. Finance team gets clean CSV exports for reconciliation.
Revenue dashboards showing ticket sales by type, payment method breakdown, outstanding balances and refund totals. Real-time numbers instead of end-of-month spreadsheet gymnastics.
Post-event reporting and analytics
Attendance data, session popularity, registration conversion rates, revenue per event, attendee demographics and feedback scores — all in one reporting dashboard.
Automated post-event surveys sent to attendees with results compiled into visual reports. Net Promoter Score tracking across events to measure improvement over time.
Compare events year-on-year. See which marketing channels drive the most registrations. Identify your most popular sessions and speakers. Data-driven decisions for your next event.
Events portal that replaced five separate tools
We built a conference management portal for a professional association running 12 events per year. Registration, ticketing, venue scheduling, speaker management and post-event reporting — all in one system.
Read the full case study →What an events portal gives your organisation
Less admin, fewer double-bookings, happier attendees, better data. Here is what changes when you replace manual event management with a proper system.
Registrations that handle themselves
Attendees sign up online, pick their sessions, select dietary requirements and receive instant confirmation. No spreadsheet, no back-and-forth emails, no one keying in names from a paper form.
Group registrations, early-bird pricing, promo codes and waitlists — all built in. Your team monitors numbers on a dashboard instead of managing an inbox.
Tickets issued and tracked automatically
Tickets generated at the moment of payment — QR codes, PDF downloads, Apple Wallet passes. No manual ticket creation, no lost confirmation emails.
Check-in at the door with a phone scan. Real-time attendance tracking so you know exactly who has arrived and who is a no-show.
Rooms, spaces and resources in one calendar
Venues, rooms, AV equipment, catering — all scheduled in a single system. Double-bookings become impossible because availability updates the moment someone confirms.
Multi-room events, parallel sessions, bump-in and bump-out buffers, recurring bookings. The calendar reflects what is actually happening, not what someone remembers to update.
Know your audience before, during and after
Attendee profiles with registration details, session choices, dietary needs, accessibility requirements and communication preferences. All in one place, all searchable.
Send targeted emails to specific segments — VIP ticket holders, workshop attendees, exhibitors. No more blasting the same message to everyone and hoping it is relevant.
Collect payments at the point of registration
Credit card, PayPal, bank transfer, invoice — whatever your attendees prefer. Payment collected upfront at registration or split into instalments for higher-ticket events.
Automatic receipts, GST-compliant invoices, refund processing and financial reporting. Your finance team gets a clean data export instead of reconciling a spreadsheet of bank transfers.
How we price event portal projects
No per-ticket fees. No per-attendee charges. Here is how we approach pricing for events and booking portals.
Free 15-minute call
Tell us about your events — how many, how often, how complex. We will give you an honest answer on whether a custom portal, an existing platform, or a hybrid approach is the right fit.
Fixed-price quote
After a free consultation and discovery phase, you get a fixed-price proposal covering the full scope. No hourly billing. You know the cost before we write a line of code.
Staged delivery
Registration and ticketing first. Then venue scheduling, attendee portal and analytics in later phases. Each phase delivers working software you can use for your next event.
How We Build Events & Booking Portals
Every event is different. But the approach is the same — understand how your events run, then build software that handles the repetitive parts.
We used to spend two full weeks on admin before every conference — chasing registrations, manually issuing tickets, juggling room bookings on a whiteboard. Now attendees register themselves, tickets arrive automatically, and the venue schedule updates in real time. We focus on the event content instead of spreadsheets.
Events & booking portals by industry
The core problem is the same — too much manual admin around registrations, bookings and scheduling. The solution is tailored to how each industry runs their events.
Conference & Events
Multi-day conference registration, session scheduling, speaker management, exhibitor portals, sponsor packages and attendee networking. Built for annual conferences, industry summits and large-scale events.
Workshop Providers
Workshop booking with capacity management, waitlists, material distribution, attendance tracking and certificate generation. Recurring workshops, series bookings and multi-location scheduling.
Venue Hire
Online venue availability, instant quoting, booking confirmation, deposit collection and event-day scheduling. Function rooms, outdoor spaces, co-working areas — each with their own availability and pricing.
Tourism & Experiences
Tour bookings, experience packages, group reservations, seasonal pricing, multi-language support and real-time availability. Connected to travel agent networks, OTAs and review platforms.
Corporate Training
Training course registration, attendee tracking, CPD point management, assessment completion, certificate issuance and compliance reporting. Internal and external training programs managed in one system.
Performing Arts
Show ticketing, season subscriptions, seat selection, box office management and patron portals. Manage performances, rehearsals and venue hire from a single system with audience analytics.
Why HELLO PEOPLE
We build, not just advise
We write the code, design the interface, deploy the systems, and support them long-term. No subcontracting, no offshore handoffs.
Fixed-price quoting
You get a clear price before we start. No hourly billing that spirals, no surprise invoices at the end of the month.
Built for Australian events
We understand GST invoicing, Australian payment gateways, local privacy requirements, and the tools Australian event organisers actually use.
Senior team, direct access
You talk to the people building your software. No account managers, no project managers relaying messages, no ticket queues.
Full code ownership
You own everything — the code, the data, the hosting. No per-ticket licensing fees, no lock-in, no monthly platform charges.
Common questions about events & booking portal development
What is an events and booking portal?
An events and booking portal is a web application where attendees register for events, purchase tickets, select sessions and manage their bookings online. On the organiser side, it handles event creation, venue scheduling, attendee management, payment processing and post-event reporting — all from a single admin dashboard.
How is this different from Eventbrite or Humanitix?
Off-the-shelf platforms work well for simple events. A custom portal makes sense when you need features those platforms do not offer — venue and resource scheduling, integration with your existing CRM or accounting system, branded attendee portals, complex pricing logic, multi-event season passes, or full data ownership without per-ticket fees eating into your revenue.
Can it handle large events with thousands of attendees?
Yes. We build event portals with scalable infrastructure — auto-scaling servers, database optimisation and CDN delivery. We load test before launch to ensure the system handles peak registration periods without slowing down. We have built portals handling 5,000+ registrations in a single day.
How do you handle payments and refunds?
Payments are processed through Stripe, PayPal or your preferred gateway. The portal handles early-bird pricing, promo codes, group discounts, instalment plans and GST-compliant invoicing automatically. Refunds are processed through the admin dashboard with automatic email notifications to the attendee.
Can attendees choose their own sessions and build a schedule?
Yes. For multi-track conferences and events with parallel sessions, attendees can browse the program, select sessions, build a personal schedule, and receive reminders before each session starts. Capacity management ensures sessions do not get overbooked.
Does the portal handle on-site check-in?
Yes. QR code scanning via phone or tablet for fast check-in at the door. Real-time attendance dashboard shows who has arrived. Badge printing integration available for larger conferences. Works offline too — check-in data syncs when connectivity returns.
Can it connect to our CRM and email marketing tools?
Yes. We integrate event portals with HubSpot, Salesforce, Mailchimp, Campaign Monitor, Xero, MYOB and dozens of other platforms via APIs. Attendee data flows into your CRM automatically. Post-event email sequences trigger based on attendance and survey responses.
Do we own the portal and attendee data?
Yes, completely. Source code, designs, database, attendee data, hosting accounts — all yours. No per-ticket fees, no per-attendee charges, no platform lock-in. You can host it wherever you want and migrate anytime.
Get Started
Tell us about your events
Conferences, workshops, venue hire, training courses — describe what you need and we will come back with a clear plan. No jargon, no pressure.
Tell Us About Your Events
Conferences, workshops, venue hire, training — describe what you run and what is slowing you down. We will come back with a clear next step. No jargon, no pressure.
Prefer a quick chat? Call 0425 531 127 – we're Perth-based and we answer the phone.