Expert Square integration services for Australian retail, hospitality and appointments businesses
Connect Square POS, Square Online, Square Appointments or Square for Restaurants to Xero, MYOB, QuickBooks, NetSuite, HubSpot, Shopify, WooCommerce and your custom systems. Daily sales-to-Xero sync, surcharges and GST handled correctly, inventory truth across every channel.
- POS, Online, Appointments & Restaurants covered
- Fixed-price — you own the code, not a subscription
- First connection live in 2–3 weeks
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- MYOB
- QuickBooks
- NetSuite
- HubSpot
- Salesforce
- Shopify
- WooCommerce
- Cin7
- Power BI
- Deputy
Real benefits, by solving real Square workflow problems.
- Books Close Same DayDaily Square takings manually re-keyed into Xero with surcharge, tip and GST splits coming through wrong
- One Truth for StockInventory drifting between Square POS, Square Online and your accounting system — overselling online
- Multi-Location Rolled UpEach Square location a separate Friday export that someone reconciles before your accountant notices
- Customers Flow to CRMAppointment and transaction data trapped inside Square — no visibility in HubSpot or Salesforce
- Gift Cards in the BooksSquare gift cards and store credit not reflected correctly in accounting — liability sitting unrecorded
Our Square integration capabilities
Six categories of Square integration we build most often. POS, Online, Appointments and Restaurants treated as first-class targets, not an afterthought. Surcharges, GST, multi-location and gift card liability all handled.
-
Square -> Xero
The flagship connection. Daily (or per-session) sales journals post from Square POS, Square Online or Square Appointments into Xero automatically. Surcharges, tips, discounts, gift card redemptions, payment methods and GST all mapped to the correct Xero accounts. Multi-location totals rolled to one Xero org.
- Square POS / Online / Appointments
- Surcharges · tips · gift cards · GST
- Multi-location rollup to one Xero org
-
Square -> Accounting (MYOB, QuickBooks)
Square sales data into MYOB AccountRight, MYOB Business or QuickBooks Online. End-of-day journals, payment-method splits, COGS entries and BAS-ready GST coding. Replaces the manual export for retail, hospo and services operators on MYOB or QBO.
- MYOB AccountRight / MYOB Business
- QuickBooks Online · BAS-ready GST
- End-of-day journals + COGS entries
-
Square -> ERP (NetSuite, Salesforce)
Square sales, orders and customer data flowing into NetSuite or Salesforce. Multi-subsidiary support, revenue recognition, customer master sync, invoice creation and payment matching. Suitable for growing retailers and appointment-based businesses outgrowing standard accounting.
- NetSuite · Salesforce CRM + Commerce
- Revenue recognition + multi-subsidiary
- Customer master · invoice · payment match
-
Square -> Inventory (Cin7, Unleashed)
Keep stock levels accurate across Square POS, Square Online and your inventory management system. Cin7 Core, Cin7 Omni or Unleashed as the inventory master — products, variants and stock-on-hand sync in both directions. Orders downloaded, fulfilments uploaded.
- Cin7 Core / Omni · Unleashed
- Two-way stock sync · variant support
- Orders in · fulfilments out
-
Square -> E-Commerce (Shopify, WooCommerce)
Run both Square POS in-store and Shopify or WooCommerce online? We unify them — shared product catalogue, real-time stock sync across locations, unified order management, and a single view of customer spend across channels. No more overselling or manual uploads.
- Shopify + WooCommerce hybrid POS
- Real-time stock sync across locations
- Unified order + customer view
-
Square API, Reporting & Migration
Custom Square API integrations, webhook handlers and background sync jobs where the built-in connections fall short. Power BI dashboards across all Square locations. Data migration into or out of Square (from Lightspeed, Vend, Shopify POS, custom spreadsheets). Square API consultant, developer and specialist work.
- Square REST API dev + webhooks
- Power BI multi-location dashboards
- Square data migration (in or out)
A Square integration project, end to end
Three stages. No surprises. Your live Square data stays untouched until cutover — delivered personally by the founder.
-
Week 0
Square Audit
15-minute scoping call. We map your Square products (POS, Online, Appointments, Restaurants), the systems to connect, how you handle surcharges and GST, and the number of locations. Fixed-price quote inside 48 hours.
-
Weeks 1-3
Sandbox Build
We build the integration against a Square sandbox and your target system (Xero, MYOB, NetSuite, etc.) and parallel-run it against your live Square account for a full trading week. Every sales category, payment method, surcharge and tax code mapped explicitly before a single journal hits your books.
-
Cutover
Live + Handover
Go-live on a planned low-traffic day. Training for your team and bookkeeper, full documentation and 30 days post-launch support included. Your accountant keeps full visibility throughout — and owns the credentials from day one.
Before you book the scoping call
Which Square products do you integrate?
All of them: Square POS (retail and hospitality in-store), Square Online (ecommerce), Square Appointments (services, salons, clinics), Square for Restaurants (table service and QR ordering). If you run more than one product — POS plus Online, or Appointments plus a Shopify storefront — we integrate all of them into a single accounting entity.
How does the Square to Xero daily sales sync actually work?
At the end of each trading session or day, we pull the completed Square sales summary via the Square API and post a journal entry (or sales invoice, depending on your accountant's preference) into Xero. Surcharges, tips, discounts, gift card redemptions and each payment method get mapped to separate Xero accounts. GST is split correctly per AU tax rules. Nothing manual, nothing to remember.
We have surcharges, tips and gift cards in Square — can those be handled?
Yes, and this is exactly where generic marketplace connectors fall over. We map each Square transaction component to the correct Xero or MYOB account: card surcharges to a separate income or expense account, tips to income or a liability account per your accountant's ruling, and gift card redemptions to the correct liability account (sold as liability, redeemed as revenue).
We run multiple Square locations — can we roll them into one Xero organisation?
Yes. Multi-location rollup is a standard part of the build. Each Square location flows into Xero under a separate tracking category or account code so your accountant can see per-location performance without needing separate Xero organisations. If you want separate Xero orgs per location, we can handle that too.
How is this different from Square's own Xero integration in the Square App Marketplace?
Square's native Xero integration covers the standard case well and we'll honestly say if it fits your needs. Custom integration makes sense when you have specific account codes, surcharge logic, multi-location requirements, gift card liability tracking or a destination system (MYOB, NetSuite, custom ERP, Power BI) that the marketplace does not support. You also own the code outright with no ongoing per-connection fees to us.
Can you connect Square to both Shopify and Xero at the same time?
Yes. Running Square POS in-store and Shopify online is a common AU retail pattern. We build a three-way sync: products and stock in one master (usually Shopify or Cin7), orders syncing from both Square and Shopify into your accounting system, and stock levels updated in both Square and Shopify from the same source of truth. No overselling across channels.
How long does a Square integration take?
A single-system Square to Xero or MYOB connection typically takes 2 to 3 weeks. Multi-location, or a build that also includes inventory sync and a CRM connection, runs 4 to 6 weeks. Three-way Square + Shopify + Xero with inventory management: 5 to 8 weeks. All fixed-price quoted after the scoping call.
Do we own the integration once it is built?
Yes. You receive the working integration code, all mapping documentation, webhook config, deployment scripts and monitoring config. No subscription to us. You can take the codebase to another developer at any point, or we can support it under an optional monthly maintenance agreement. Hosting is yours — typically a few dollars a day on AWS or Azure depending on transaction volume.
Best value · quote in 48 hours · code is yours · zero obligation
