Expert Smokeball Integration Services for Australian law firms
Connect Smokeball to Xero (including trust accounting workflows), MYOB, Microsoft 365, DocuSign, InfoTrack and your custom systems — with bespoke Smokeball API integrations that respect your matters, billing rules and firm structure.
- Fixed-price — no per-seat fees
- You own the code — not subscribed to it
- First connection live in 2–4 weeks
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- MYOB
- Microsoft 365
- DocuSign
- Power BI
- InfoTrack
- HubSpot
- Salesforce
- SharePoint
Real benefits, by solving real Smokeball workflow problems.
- Clean Trust LedgerManual reconciliation between Smokeball trust accounts and Xero general ledger
- Time to Bill FastTime entries sitting in Smokeball unbilled because the billing-to-Xero flow is manual
- Accurate CostingDisbursements coded wrong in Xero because they are re-keyed from Smokeball
- Live WIP ReportingPartner WIP and matter-profitability reports rebuilt from CSV exports weekly
- No RekeyingClient and matter data entered in Smokeball and again in your accounting and CRM systems
Our Smokeball integration capabilities
Six categories of Smokeball integration we build most often. Your matter types, billing rules, trust account structure and chart of accounts all respected from day one.
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Smokeball → Xero (incl. Trust)
Connect Smokeball billing, disbursements and trust transactions to Xero. General ledger entries coded by matter type. Trust-account movements sync in line with your firm's existing trust process — we wire the flow, your trust accountant stays in control.
- Matter billing → Xero invoices
- Disbursements correctly coded
- Trust receipts & payments sync
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Smokeball → MYOB
Same billing-to-accounting automation for firms on MYOB AccountRight or Business. Matter-level invoices, credit notes, disbursement coding and payment matching — no rekeying between Smokeball and MYOB.
- Smokeball invoices → MYOB
- Credit notes & payment matching
- Disbursement category mapping
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Smokeball ↔ Microsoft 365
Extend Smokeball's native Word and Outlook integration. Sync matter data into SharePoint document libraries, automate email-to-matter filing, pull matter metadata into Word document precedents automatically.
- Matter data → SharePoint libraries
- Email-to-matter auto-filing
- Document precedent auto-population
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Smokeball → Reporting
Live Power BI dashboards on WIP, matter profitability, time-entry utilisation and outstanding AR — pulling directly from Smokeball via API. No more CSV exports to rebuild the weekly partner report.
- Power BI · live WIP dashboards
- Matter profitability by fee-earner
- Outstanding AR & billing pipeline
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Smokeball → DocuSign & e-Signing
Automate the send-sign-return cycle for engagement letters, authorities and court documents. Signed documents land back in the correct Smokeball matter folder without manual upload.
- Engagement letters auto-sent
- Signed docs back to matter
- Audit trail in Smokeball
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Smokeball API & Custom Builds
Custom Smokeball API integrations, InfoTrack and GlobalX e-filing portal connectors, conflict-check feeds into CRM, REST API builds for legacy and in-house systems. Any system with an API or database can be connected.
- InfoTrack & GlobalX connectors
- CRM conflict-check feeds
- Legacy & in-house system bridges
A Smokeball integration project, end to end
Three stages. No surprises. Your live Smokeball matters stay untouched until cutover — delivered personally by the founder.
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Week 0
Matter Workflow Audit
A 15-minute scoping call. We map your Smokeball setup (matter types, billing rules, trust account structure, custom fields), the systems you need connected, and the firm's existing trust process. Fixed-price quote inside 48 hours.
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Weeks 1–3
Secure Sandbox Build
We build against a Smokeball sandbox and run a parallel integration with test matters. Every billing code, disbursement category and trust movement is mapped explicitly before a single live matter is touched.
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Cutover
Go-Live & Handover
Live cutover on a planned date agreed with your practice manager and bookkeeper. Staff training, full documentation and 30 days of post-launch support included.
Before you book the scoping call
How long does a Smokeball integration project take?
A single-system connection — for example Smokeball billing to Xero invoices — typically runs 2 to 4 weeks. A broader build covering trust sync, disbursements, reporting and a document automation layer runs 6 to 10 weeks. Fixed-price after a 15-minute scoping call.
Can you integrate Smokeball trust accounts with Xero?
Yes. We connect Smokeball trust receipts, payments and transfers to Xero so that your general and trust ledgers stay aligned without manual rekeying. We wire the integration in line with your firm's existing trust process — your trust accountant or practice manager keeps oversight. We are not a compliance service and do not replace your trust accounting obligations.
Does Smokeball have a public API?
Yes. Smokeball exposes a REST API that covers matters, contacts, time entries, billing, documents and trust transactions. We use this API directly, which means the integration is reliable and survives Smokeball UI changes. Webhook support is available for real-time triggers.
Will the integration break when Smokeball releases updates?
Smokeball API changes are generally backwards-compatible. Where a breaking change is announced, a small update to the integration adapter is required — typically a few hours of work. An optional monthly support agreement covers this ongoing, or you can take the documented code to another developer.
We use LEAP as well as Smokeball — can you connect both?
Yes. LEAP and Smokeball are both AU legal practice management platforms with public APIs. If your firm runs matters across both, or if you are evaluating a move from one to the other, we can build a bridge or assist with the migration.
Can you automate document precedents pulling data from Smokeball?
Yes. We connect Smokeball matter and contact data to Word document templates via the Microsoft 365 API or via a custom Word add-in. Precedent fields like client name, matter reference, court dates and property addresses populate automatically when a fee-earner opens the template.
How is a custom integration different from Smokeball's built-in Xero sync?
Smokeball has a native Xero connection for basic invoicing. A custom integration adds layers the native sync does not cover: trust-account movement sync, disbursement category mapping to your specific chart of accounts, matter-level reporting feeds to Power BI, and multi-entity or multi-branch setups. We also own the logic, so you are not dependent on Smokeball's product roadmap for your specific workflow.
Do we own the integration code?
Yes. Every engagement results in working integration code, mapping configuration and documentation that you own outright. No per-seat SaaS subscription to us. You can take the codebase to another developer at any time.
Best value · quote in 48 hours · code is yours · zero obligation
