ServiceM8, Simpro, Tradify — extended, connected, and wired into Xero properly
Your job management tool does 80% of the job. We build the other 20%: clean JM-to-Xero with materials cost and hours-to-bill accuracy, lead forms that auto-create jobs, supplier portal automation, custom dispatch scheduling, and governed reporting across every vehicle and site. Fixed-price. Code is yours.
- ServiceM8 · Simpro · Tradify — all three, any version
- Xero · MYOB · supplier portals · Deputy · Power BI
- No per-job connector bills · you own the integration
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- ServiceM8
- Simpro
- Tradify
- Xero
- MYOB
- QuickBooks
- Tanda
- Deputy
- Stripe
- Power BI
Real benefits, by solving real job management integration problems.
- Clean Xero BillsMaterials cost and billable hours sync from your JM tool to Xero with incorrect or missing line items.
- Supplier AutomationReece, Ironmongery and other supplier portals are re-keyed by hand every order cycle.
- Leads Become JobsWeb forms and CRM enquiries never auto-create a job in ServiceM8, Simpro or Tradify.
- Multi-Vehicle DispatchCustom dispatch rules, recurring job scheduling and multi-vehicle routing live in a spreadsheet outside the JM tool.
- Governed ReportingRevenue and job-margin reports won't roll up across vehicles, sites or multiple JM tool accounts.
Six job management integration capabilities
From a focused ServiceM8-to-Xero invoice sync replacing broken manual exports, through a supplier portal automation saving hours of weekly re-keying, to a custom dispatch overlay and multi-site Power BI dashboard — all built around your JM tool's actual API, not a generic connector template.
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JM Tool to Xero
ServiceM8, Simpro or Tradify wired to Xero with materials cost and hours-to-bill accuracy. Invoices, credits, payments and tax codes mapped correctly for AU GST. Two-way sync so Xero account codes flow back to the job.
- ServiceM8 / Simpro / Tradify to Xero
- Materials cost + billable hours sync
- AU GST & account code mapping
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Lead Form to Job Pipeline
Web enquiry forms, CRM contacts and quote requests auto-create draft jobs in your JM tool. No re-keying. Status changes in the JM tool push updates back to the CRM or customer portal.
- Web form to job auto-create
- CRM to JM tool push
- Job status back to CRM / portal
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Supplier Portal Sync
Connect Reece, Ironmongery and other trade supplier portals so purchase orders, price lists and delivery confirmations flow into your JM tool automatically. Eliminates manual order entry and mis-keyed part numbers.
- Reece & Ironmongery portal sync
- PO auto-create from job materials
- Delivery confirmation back-flow
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Custom Dispatch & Scheduling
Custom dispatch overlay for multi-vehicle, multi-technician or recurring job scheduling that goes beyond what ServiceM8, Simpro and Tradify support natively. Rules engine, geo-routing and technician capacity logic.
- Multi-vehicle dispatch rules
- Recurring job scheduling engine
- Geo-routing & capacity logic
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Field Reporting & Power BI
Job margin, technician utilisation, materials cost variance and revenue-per-site reports pulled from your JM tool into Power BI, Looker Studio or a custom dashboard. Rolls up across multiple accounts and regions.
- Power BI / Looker Studio dashboards
- Job margin & utilisation reports
- Multi-account roll-up
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Payroll & Time Integration
Time recorded in ServiceM8, Simpro or Tradify flows to Deputy, Tanda or directly to Xero Payroll. Award interpretation, overtime and allowances handled. STP-compliant payroll data without manual timesheet exports.
- Deputy & Tanda integration
- Award interpretation support
- Xero Payroll STP-ready flow
A job management integration project, end to end
Three stages. Built against your JM tool sandbox and the target system sandbox from day one. Invoice and job counts reconciled before go-live. Delivered personally by the founder.
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Week 0
JM Tool Audit
15-minute scoping call. We map your JM tool (ServiceM8, Simpro or Tradify — version, modules, custom fields, job types), the systems to connect, data directionality and AU-specific requirements (GST, STP, award rates). Fixed-price quote inside 48 hours.
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Weeks 1-4
Build & Sandbox Test
Two-week sprints with weekly demos built against a sandbox of your JM tool and the target system from day one. Field-level mapping reviewed with the people who actually run jobs and accounts. Invoice reconciliation reports each sprint.
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Cutover
Production Cutover
Production wire-up on a planned low-traffic window. Webhooks registered, OAuth installed, monitoring and alerting active. Job and invoice counts reconciled in production before go-live. 30 days post-launch support included.
Before you book the scoping call
Do you work with ServiceM8, Simpro and Tradify — or just one?
All three. ServiceM8 is the most common in AU electrical and plumbing SMBs (strong mobile-first API). Simpro suits larger trade businesses with multi-branch, multi-technician complexity. Tradify suits smaller sole-trader and 2-5 person crews. We work with whichever one you are already on — no need to switch.
How is this different from the native Xero connector in ServiceM8 or Simpro?
The native connectors handle basic invoice push well. They fall short on materials cost line items, multi-job invoice grouping, account code rules per job type, credit notes and payment reconciliation in the opposite direction. We wire those gaps. Where the native connector covers your use case, we will honestly say so.
Can you connect our web lead forms so they auto-create a job?
Yes. We map your enquiry form fields (name, address, job type, preferred time) to a draft job in your JM tool. If you use a CRM (HubSpot, Salesforce, Zoho), the contact is created or matched there first and then the job is created in the JM tool from the CRM record. Status updates in the JM tool can push back to the CRM and trigger customer emails.
What supplier portals do you integrate with?
Reece and Ironmongery are the most common. We also connect to electrical wholesaler portals, refrigeration supplier catalogues and custom supplier EDI feeds. The integration auto-creates purchase orders in your JM tool from materials listed on a job, then pushes delivery confirmations back when stock arrives.
Can you build a multi-vehicle dispatch overlay?
Yes. We build a rules engine that sits between your JM tool and a scheduling layer — assigning jobs to vehicles and technicians based on location, skill, capacity and job priority. Recurring jobs (e.g. quarterly HVAC servicing contracts) are auto-generated and queued. This is built as a custom app you own, not a SaaS subscription.
Does the Xero integration handle AU GST and STP correctly?
Yes. GST applied per-line correctly (including on labour and materials separately where required), tax codes mapped to Xero account codes per job type, and reverse-charge GST on imported parts handled. STP payroll compliance is via your payroll system (Xero Payroll, MYOB, Employment Hero) — we wire the time data to it but the STP lodgement stays in your payroll tool.
How long does a JM tool integration take?
A focused two-system integration (ServiceM8 to Xero invoice and payment sync) typically takes 2-4 weeks. A multi-system project (JM tool + supplier portal + lead form pipeline + Power BI reporting) typically takes 6-10 weeks. Sprint demos every two weeks against real data so you see progress at every stage.
Do we own the integration code? Is there a monthly fee to you?
Yes — source code, webhook config, deployment scripts and monitoring config are all yours in your GitHub or Azure DevOps from day one. No per-job or per-month SaaS subscription to us. Ongoing maintenance is month-to-month, never locked in. Hosting stays on your Azure or AWS account so the running cost is at cloud pricing, not agency mark-up.
Best value · quote in 48 hours · code is yours · zero obligation
