Custom HubSpot integration — connect your CRM to Xero, MYOB and your AU business stack
Stop re-keying customers across HubSpot and Xero. We build two-way HubSpot integrations that sync contacts, automate deal-to-invoice, and surface real revenue data inside your CRM — without per-task connector bills. Fixed-price, AU-wide.
- HubSpot ↔ Xero, MYOB & QuickBooks
- You own the code — no ongoing connector fees
- First connection live in 2–4 weeks
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- MYOB
- Stripe
- Shopify
- WooCommerce
- BigCommerce
- ServiceM8
- Simpro
- Salesforce
- Power BI
- Mailchimp
Real benefits, by solving real workflow problems.
- One Source of TruthDeals close in HubSpot but the invoice never makes it to Xero
- No Duplicate RecordsCustomers re-keyed manually across HubSpot, Xero, and ops tools
- Revenue ReportingPipeline visible in HubSpot but paid vs unpaid status lives in Xero
- Automated HandoffsHubSpot workflows trigger nothing in your accounting or ops platform
- Faster OnboardingNew customers entered separately in three systems by three people
Our HubSpot integration capabilities
Six categories of HubSpot integration we build most often for Australian SMBs. Custom field mapping, conflict-resolution rules, your specific chart of accounts — all respected.
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HubSpot <-> Xero (Featured)
Two-way sync of contacts, deals and invoices between HubSpot CRM and Xero. Closed-won deals create Xero invoices automatically. Invoice status (paid, overdue) flows back into HubSpot so sales can see real revenue without leaving the CRM.
- Contacts & companies synced both ways
- Closed-won deal -> Xero invoice
- Invoice status back into HubSpot
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HubSpot <-> Accounting
Connect HubSpot to Xero, MYOB AccountRight or QuickBooks Online. Revenue data, customer records and payment status unified across your CRM and accounting platform. No more parallel ledgers or manual reconciliation.
- Xero · MYOB AccountRight · QuickBooks Online
- Revenue & payment status in HubSpot
- Customer record deduplication
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HubSpot Custom API Integration
Bespoke HubSpot API builds for workflows your marketplace apps cannot cover. Custom properties, webhook handlers, HubSpot workflow actions that trigger external systems, and scheduled background sync jobs.
- Custom HubSpot workflow actions
- Webhook handlers & background jobs
- Custom properties & pipelines
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HubSpot + eCommerce & Payments
Shopify, WooCommerce and BigCommerce order data flowing into HubSpot for lifecycle tracking. Stripe and other payment gateways synced so your CRM reflects actual revenue, not just pipeline.
- Shopify · WooCommerce · BigCommerce
- Stripe payment sync into HubSpot
- Order lifecycle + deal automation
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HubSpot + Ops & Field Service
Connect HubSpot CRM to your operations platforms. Jobs in ServiceM8 or Simpro triggered from HubSpot deals. Calendly bookings creating HubSpot contacts. Slack notifications on deal stage changes.
- ServiceM8 · Simpro · job creation
- Calendly -> HubSpot contact sync
- Slack · Teams notifications
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HubSpot Data Migration
Migrate contact, company, deal and activity history into HubSpot from legacy CRMs, spreadsheets, MYOB contacts or Access databases. Clean, deduped, with all historical notes and timeline events preserved.
- Legacy CRM & spreadsheet import
- MYOB / Xero contact migration
- Deal history & activity import
A HubSpot integration project, end to end
Three stages. No surprises. Your live HubSpot and Xero data stays untouched until cutover — delivered personally by the founder.
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Week 0
HubSpot Audit & Scope
15-minute scoping call. We map your HubSpot CRM setup, the systems you need connected (Xero first, then accounting + ops), the data direction rules and any migration scope. Fixed-price quote inside 48 hours.
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Weeks 1-3
Build & Sandbox Test
Integration built against HubSpot sandbox and target-system sandbox (Xero demo company, MYOB test file). Field mapping reviewed with the people who actually use the CRM. Parallel-run against production before any cutover.
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Cutover
Live & Handed Over
Production wire-up on a planned window. HubSpot webhooks registered, OAuth installed, monitoring active. Team training and documentation included. 30 days post-launch support by default.
Before you book the scoping call
How long does a HubSpot to Xero integration take?
A focused HubSpot <-> Xero sync (contacts, deals, invoices, payment status) typically runs 2 to 4 weeks from scoping call to go-live. A broader HubSpot hub connecting Xero plus eCommerce plus ops tools runs 4 to 8 weeks. Fixed-price after the 15-minute scoping call.
What does a HubSpot Xero integration actually sync?
The most common flow: HubSpot contacts and companies sync to Xero customers (both ways, deduped). When a HubSpot deal moves to Closed Won, a Xero invoice is created automatically. Invoice status (paid, overdue, voided) syncs back into HubSpot so the sales team sees real revenue. We also handle credit notes, multiple currencies, and Xero tracking categories if required.
Can you connect HubSpot to MYOB AccountRight or QuickBooks Online instead of Xero?
Yes. The same contact and invoice sync pattern works with MYOB AccountRight (including the 2024 API) and QuickBooks Online. If you are on MYOB Business (previously Essentials), coverage is narrower but the core contact and invoice sync is achievable. Confirm your exact MYOB version in the scoping call.
How is this different from a HubSpot marketplace app like Zapier or a native connector?
Marketplace apps and Zapier templates handle standard one-way flows well. Custom integration is right when you need two-way sync with conflict resolution, HubSpot custom properties mapped to Xero custom fields, complex workflow triggers (e.g. invoice overdue status changing a HubSpot deal stage), or when per-task connector fees are climbing. Our work is one-time fixed-price. You own the code.
Can you migrate our existing CRM data into HubSpot?
Yes. We migrate contacts, companies, deals, and activity history from legacy CRMs (Salesforce, Pipedrive, Zoho, Act!, spreadsheets, Access databases) into HubSpot with deduplication and full timeline preservation. Migration scope is confirmed in the audit and priced separately from ongoing integration work.
We already use Salesforce alongside HubSpot. Can you integrate both?
Yes. Dual-CRM scenarios are more common than you would expect in AU SMBs that grew through acquisition or have separate sales and service teams. We map clear data-ownership rules (which system wins on conflict, which object type lives where) before writing any code. HubSpot and Salesforce both have strong APIs.
Will the integration survive HubSpot API updates?
HubSpot rolls API changes a few times a year. Most are backwards compatible; occasionally a deprecated endpoint needs a small adjustment. Source code, webhook config and deployment scripts are handed over to you from day one, so you can take the documented code to any developer if you prefer. We also offer an optional monthly support agreement.
Who actually does the work?
The founder, Kasun Wijayamanna, scopes and delivers every project personally. No account managers, no offshore handoff. You email the person building it. This matters for HubSpot integrations because the field-mapping decisions (which HubSpot property maps to which Xero account code, how conflict resolution works) are judgment calls that need the builder in the room, not a project manager.
Best value · quote in 48 hours · code is yours · zero obligation
