Sports & Recreation 5 months

Member Portal for WA Football Club Association

All-in-one club management portal for a regional football association. We built a member portal that handles registrations, team management, fixtures, and payments — replacing five different systems. Key results: 70% reduction in registration admin time 95% member adoption within first season $45k saved on software subscriptions 50% fewer committee volunteer hours

WA Regional Football Association

Web Portal DevelopmentWeb Application DevelopmentPayment Integration

70%Reduction in registration admin time

95%Member adoption in first season

$45kSaved on software subscriptions annually

50%Reduction in committee volunteer hours

Understanding the Problem

The Challenge

A regional football association in WA was managing 1,200+ members across 8 clubs using a mess of spreadsheets, Facebook groups, a basic website, a separate registration system, and manual bank transfers. Volunteers spent entire weekends on admin. Nobody had a clear picture of who was registered, who had paid, or which teams were short on players. They needed one system that handled everything.

Strategic Implementation

The Solution

We built a unified member portal where players register, pay fees, and see their team assignments. Club admins manage teams, communicate with members, and track payments. The association level gets reporting across all clubs. Features include online registration with family discounts, Stripe payment processing, fixture management, automated team sheets, and a communication hub for announcements.

Technologies Used

ReactNode.jsPostgreSQLStripeAWS

How We Did It

Our Approach

Club Consultation

2 weeks

Met with committee members from each club to understand different workflows, pain points, and must-have features.

Portal Design

3 weeks

Designed for three user types: players/parents, club admins, and association admins. Mobile-first since most access is on phones.

Core Development

10 weeks

Built registration flows, payment processing, team management, and fixture system. Heavy focus on making admin tasks quick.

Rollout & Training

3 weeks

Trained club admins, ran registration pilot with two clubs, then rolled out association-wide before season start.

Before this portal, I was spending every Sunday doing admin instead of watching my kids play. Now registrations come in automatically, payments are tracked, and I can see everything on my phone. It's given us our weekends back.
Club RegistrarWA Football Club

Measurable Outcomes