Expert QuickBooks to Xero Migration for Australian businesses
Move every contact, invoice, bill, payroll record and year of history from QuickBooks (QBO, Desktop or Reckon) to Xero — without losing data or blinding your accountant. Fixed-price, structured 3–5 week project with parallel-run cutover.
- Fixed-price — no hourly drift
- Full history preserved — not a trial balance only
- Parallel-run cutover — QuickBooks stays live
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- Shopify
- Stripe
- HubSpot
- Deputy
- ServiceM8
- Simpro
- WooCommerce
- Square
- Salesforce
- Power BI
Real benefits, by solving real QuickBooks-to-Xero migration headaches.
- Local EcosystemQuickBooks Online AU was abandoned when Intuit exited the market
- Advisor AlignedYour accountant works in Xero — not in QuickBooks
- Full HistoryCompetitors migrate a trial balance and call it done
- Clean PayrollSTP2 compliance left unresolved in the old system
- One SubscriptionPaying for QuickBooks and Xero in parallel indefinitely
Every record. Every year. Every relationship.
Six categories of QuickBooks data we migrate cleanly to Xero. Open balances, full history, audit trail, tracking categories, payroll YTD and BAS — all preserved.
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Contacts & Tax Codes
All customers, suppliers and employees with payment terms, tax codes and GST settings translated from QuickBooks tax rates to the correct Xero AU tax rates — no manual re-entry.
- Customers · suppliers · employees
- Payment terms & account groups
- GST codes translated to Xero AU rates
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Chart of Accounts
QuickBooks account types and classes mapped into Xero's flat chart of accounts with tracking categories — built with your accountant's input, not a generic template.
- Full COA mapping to Xero structure
- Tracking categories replacing QB classes
- Multi-entity COA alignment
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Invoices & Bills
Open AR, open AP, historical invoices, bills, attachments and audit trail — migrated with multi-year visibility preserved so your accountant keeps comparison data.
- Open AR & AP
- Multi-year invoice history
- Attachments & audit trail
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Payroll & STP2
Employees, leave balances, superannuation, pay history and STP Phase 2 setup — including mid-financial-year cutover handled safely with YTD balances brought across cleanly.
- Employees · leave · super
- YTD pay history bring-over
- STP Phase 2 ready
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Inventory & Items
Items, stock levels, pricing and starting balances migrated cleanly — with Xero-app inventory upgrades scoped if you outgrow Xero core inventory.
- Items & stock levels
- Pricing & starting balances
- Inventory app integration ready
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Bank Feeds & History
Bank feeds re-established in Xero, unmatched QuickBooks transactions cleaned before cutover. BAS history, GST history and reconciled bank lines preserved for your advisor.
- Bank feeds re-established in Xero
- BAS & GST history
- Reconciled transaction history
A QuickBooks to Xero migration, end to end
Three stages. Parallel-run before cutover. QuickBooks stays untouched until the figures match — delivered personally by the founder.
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Week 0
Pre-cutover Audit
15-minute scoping call. We review your QuickBooks edition (QBO, Desktop, Reckon), entities, payroll setup and the cutover date that fits your financial calendar. Fixed-price quote inside 48 hours.
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Weeks 1-2
Sandbox Migration & Parallel-Run
We build the Xero organisation in a sandbox and parallel-run it against your live QuickBooks for at least a week. Same invoices, same payments — both reconcile, both totals match before a single day of cutover risk.
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Weeks 3-5
Cutover & Handover
Live cutover on a planned weekend that avoids BAS and end-of-month. Bank feeds connected in Xero, integrations stood up, team trained. 30 days of post-launch support included. QuickBooks stays untouched until figures confirm.
Before you book the scoping call
Why did QuickBooks Online stop working in Australia?
Intuit withdrew QuickBooks Online from the Australian market in 2022, ending support and local reseller access. Many AU businesses were left on an unsupported product or migrated to Reckon, the licensee that carried the QuickBooks brand for AU Desktop. Both situations create a clear case for moving to Xero, which is the dominant cloud accounting platform in Australia with deep ATO and STP2 integration.
Will we lose any history when we migrate from QuickBooks to Xero?
No. Full historical migration is standard for all projects we run — contacts, invoices, bills, payments, journals, attachments and audit trail. Your accountant retains comparison data for prior financial years. The only items that do not transfer directly are certain QuickBooks-specific report formats; we rebuild Xero equivalents during the parallel-run phase.
How do QuickBooks tax codes map to Xero GST rates?
QuickBooks uses tax codes like GST, FRE, N-T and INP; Xero uses named tax rates (GST on Income, GST Free Income, BAS Excluded, GST on Expenses). We map every code before the migration runs, review the mapping with your bookkeeper or BAS agent, and test it against a sample of real transactions in the sandbox before any data moves to production.
What about payroll if we are mid-financial-year?
Mid-year payroll migration is the most sensitive part of any QuickBooks-to-Xero project and the first thing we plan around. The cleanest cutover dates are start-of-quarter or 1 July. If a mid-year cutover is unavoidable, we run Xero Payroll and final QuickBooks pays in parallel for a short period, with proper YTD bring-over so STP2 filings to the ATO remain accurate and complete.
Can you migrate QuickBooks Desktop or Reckon to Xero?
Yes. Desktop and Reckon migrations follow the same structured project — pre-cutover audit, sandbox build, parallel-run, cutover. The main difference is that Desktop data must be exported from the local file before it can be staged in Xero; we guide you through that process cleanly. Reckon Accounts Hosted and Reckon One are also handled.
How do you handle a multi-entity or US-parent QuickBooks setup?
Multi-entity setups (multiple QuickBooks company files, intercompany trading, or a US parent still on QBO) are a common pattern for us. Each company file maps to its own Xero organisation. We model the intercompany relationships at the start so consolidated reporting still works after cutover, and we help the US parent team understand what changes for the AU subsidiary.
What if something goes wrong during the migration?
QuickBooks stays as your live system throughout the entire migration. The parallel-run phase means both systems are reconciling the same transactions for at least a week before cutover. If the figures do not line up, we stop the cutover and fix it in the sandbox — QuickBooks is still live, no rollback is needed. Blind cutover risk is zero by design.
What Xero integrations can you set up after the migration?
Any integration the Xero ecosystem supports, plus custom API builds where the off-the-shelf connector falls short. Common post-migration integrations include bank feeds, Shopify, Stripe, HubSpot, Deputy, ServiceM8, Simpro and Power BI. We scope these alongside the migration so they are live on cutover day rather than as a separate project.
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