Hospitality 4 months

Multi-Venue Restaurant Group Integration

Unifying Operations Across Five Venues with Connected Technology

Perth Restaurant Group

Application IntegrationCustom Software DevelopmentData Engineering

18+ Years in Custom Software

Secure Integrations

Fixed-Price Quotes

Perth Based. Australia Wide.

40%Reduction in administrative time

$85KAnnual labour cost savings

Real-timeCross-venue visibility

5 daysFaster month-end reporting

Understanding the Problem

The Challenge

A rapidly growing restaurant group operating five venues across Perth was struggling with fragmented systems. Each venue used different POS systems, inventory management was handled via spreadsheets, and financial reconciliation required staff to manually transfer data between Square, Deputy, and Xero - consuming over 20 hours per week in administrative tasks. The group's management lacked real-time visibility across venues, making it difficult to identify performance issues, optimise staffing, or manage inventory effectively. Month-end reporting took an additional week to compile manually.

Strategic Implementation

The Solution

We developed a centralised integration platform that connects all venue systems into a single source of truth. The solution integrates Square POS across all venues, Deputy for rostering and time tracking, and Xero for accounting - with automated data synchronisation eliminating manual data entry. A custom management dashboard provides real-time visibility into sales, labour costs, and inventory across all venues. Automated daily reconciliation ensures financial data is always accurate, while custom reporting delivers insights previously unavailable to the management team.

Technologies Used

Node.jsReactPostgreSQLAWSXero APISquare APIDeputy API

How We Did It

Our Approach

Systems Audit

2 weeks

Comprehensive analysis of existing systems across all venues, identifying data flows, pain points, and integration requirements.

Integration Architecture

3 weeks

Designed unified integration platform with real-time sync between Square, Deputy, Xero, and custom dashboard.

Platform Development

8 weeks

Built Node.js integration layer with PostgreSQL data warehouse and React admin dashboard.

Rollout & Training

3 weeks

Phased deployment across venues with comprehensive staff training and documentation.

HELLO PEOPLE transformed how we manage our venues. What used to take our admin team days now happens automatically. The real-time dashboard means I can see exactly how each venue is performing from anywhere - it's completely changed how we grow.
Operations DirectorPerth Restaurant Group

Measurable Outcomes