Custom SwiftPOS integration — Xero, bookings, and beyond
Stop re-keying daily SwiftPOS takings into Xero. We build the integration that posts every tender type, splits membership from F&B revenue, and codes GST correctly — automatically. Hospitality venues, licensed clubs, hotels, tour operators Australia-wide.
- Per-tender-type Xero mapping — EFTPOS, cash, vouchers, loyalty
- Booking engines, membership platforms & BI also covered
- Fixed-price — you own the code, no lock-in
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- Deputy
- Stripe
- Square
- HubSpot
- Salesforce
- Power BI
- Shopify
- Simpro
- ServiceM8
Real benefits, by solving real SwiftPOS integration problems.
- Clean Daily JournalsEnd-of-shift SwiftPOS reports re-keyed into Xero by hand every single trading day
- Payment ReconciledEFTPOS, cash, in-house accounts, vouchers and loyalty all landing in the same Xero account
- GST Right First TimeGST-inclusive food and GST-free items coded identically at journal level until tax time
- Bookings Tied to POSTour or event bookings sitting in a separate system with no link back to POS revenue
- Clear Venue P&LPer-venue or per-shift profitability only known after a manual spreadsheet each month
Six SwiftPOS integration capabilities
From daily SwiftPOS journals landing cleanly in Xero, through booking engine connections for tour operators, to full custom API builds for hospitality groups that have outgrown off-the-shelf connectors.
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SwiftPOS → Xero
Daily or end-of-shift SwiftPOS journals posted directly into Xero. Each tender type (EFTPOS, cash, in-house account, voucher, loyalty redemption) mapped to its own Xero account. Membership subscription revenue split from F&B takings. GST-inclusive vs GST-free coding applied at line level so your BAS is clean.
- Per-tender Xero mapping
- Membership vs F&B revenue split
- GST-correct at journal level
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Booking Engine Integration
Connect SwiftPOS to Rezdy, Bokun, FareHarbour, or a custom tour management system. Booking revenue, deposits, and activity-based sales flow into the POS and back into your accounting system without staff touching two screens. Cancellations and refunds handled automatically.
- Rezdy · Bokun · FareHarbour
- Deposit & balance payment sync
- Cancellation & refund handling
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Membership & Loyalty
Connect SwiftPOS membership and loyalty data to your CRM or member management platform. Membership tier changes, points earned and redeemed, subscription billing, and member bar tab balances all tracked and reconciled without manual export.
- Membership tier & points sync
- Subscription billing reconciliation
- Member bar tab tracking
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BI & Reporting
Push SwiftPOS sales data into Power BI, Tableau, or a custom reporting warehouse. Per-venue, per-shift, per-product-category revenue visible in a single dashboard. Labour-as-% of revenue, hourly trading patterns, and top-product analysis without waiting for the monthly CSV export.
- Power BI · Tableau · custom warehouse
- Per-venue & per-shift P&L
- Hourly trading & product analysis
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Other ERP & Accounting
Larger hospitality groups and accommodation operators running MYOB, NetSuite, or Microsoft Business Central. SwiftPOS journals mapped to multi-entity or multi-site chart of accounts. Consolidation reporting across venues done automatically at period end.
- MYOB · NetSuite · Business Central
- Multi-entity & multi-site COA
- Period-end consolidation
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Custom API & Data Migration
Custom SwiftPOS API integration where built-in connectors fall short. Background jobs, webhooks, and scheduled syncs built to your exact data shape. Moving to a new POS? We migrate SwiftPOS product data, customer records, historical transactions, and loyalty balances cleanly.
- Custom SwiftPOS API integration
- Webhooks & scheduled sync jobs
- SwiftPOS data migration
A SwiftPOS integration project, end to end
Three stages. Parallel-run before retiring the manual process. Delivered personally by the founder — no account managers, no offshore handoff.
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Week 0
SwiftPOS Workflow Audit
15-minute scoping call. We map your SwiftPOS setup — venue count, tender types in use, Xero chart of accounts, membership configuration, booking systems in play. Fixed-price quote inside 48 hours.
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Weeks 1–4
Build & Test
Built against your real SwiftPOS data in a staging environment. Every tender type, GST split, and membership revenue category verified before going live. Weekly demos with your finance team so nothing surprises anyone at month end.
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Cutover
Go Live & Handover
Parallel-run for the first trading week — your team reconciles both systems before the manual process is retired. Monitoring and alerting active. 30 days post-launch support included. Source code and docs are yours.
Before you book the scoping call
What does a SwiftPOS to Xero integration actually do?
It replaces the daily end-of-shift manual re-key. Your SwiftPOS trading data — broken down by tender type (EFTPOS, cash, in-house accounts, vouchers, loyalty), by revenue category (food, beverage, membership fees), and with correct GST coding — posts to Xero automatically as a journal. Your bookkeeper sees the same summary they are used to, but it arrives without staff touching Xero. Reconciliation at month end goes from half a day to a spot-check.
How do you handle different payment types — EFTPOS, cash, in-house accounts, vouchers, loyalty?
Each tender type is mapped to its own Xero account during the scoping session. EFTPOS clears against your merchant settlement; cash is posted separately; in-house accounts create a debtor entry; vouchers and gift cards are tracked as liabilities until redeemed; loyalty redemptions are offset against the correct revenue account. Nothing gets lumped together.
Can you split membership revenue from food and beverage takings in Xero?
Yes, and this is one of the most common requests from clubs and hotels. Membership subscriptions, room charges, bar and bistro revenue, and function bookings each land in separate Xero tracking categories and accounts. Your monthly P&L shows the actual revenue mix rather than one undifferentiated sales line.
We run a tour operator — can you connect SwiftPOS to Rezdy or FareHarbour?
Yes. SwiftPOS is common in venues that also sell tours, activities, and experiences. We connect SwiftPOS to Rezdy, Bokun, FareHarbour, or a custom booking engine so booking revenue, deposits, and activity sales flow into the POS and back into Xero without double entry. Cancellations and refunds are handled automatically.
What about per-venue and per-shift P&L for multi-site operators?
Multi-venue SwiftPOS setups are scoped from the start. Each venue maps to its own Xero tracking category or cost centre. Shift-level journals mean you can see morning, afternoon, and evening trading separately. Consolidation reports across venues are built into the integration rather than being a post-month-end spreadsheet exercise.
Is SwiftPOS an Australian product — does that matter?
SwiftPOS is an Australian-made POS platform used widely in hospitality, licensed clubs, hotels, and tourism venues across Australia. Being Australia-based matters for GST handling, BAS-aligned reporting periods, and support hours. We work with SwiftPOS installers and resellers if your venue has an existing relationship with one — no need to change that arrangement.
Can you migrate data off SwiftPOS to a new POS system?
Yes. Data migration from SwiftPOS covers product and menu data, customer and member records, loyalty balances, historical transaction data, and supplier records. We structure the migration in phases so your venue stays operational throughout — no big-bang cutover on your busiest weekend.
Do we own the code? What about maintenance?
You own the source code, deployment scripts, and documentation from day one — no per-venue or per-month subscription to us. Maintenance is available on a month-to-month basis if you want us monitoring it. Hosting runs on your AWS or Azure account and typically costs a small amount per month depending on transaction volume.
Best value · quote in 48 hours · code is yours · zero obligation
