Custom Rossum integration -- the last-mile logic that turns AI capture into clean Xero bills
Rossum extracts invoice data from PDFs, scans and email attachments -- we build the validation, coding rules and posting logic that gets it into Xero, MYOB, NetSuite or Dynamics 365 Business Central correctly. GST treatment, cost centres, line-item splits, PO matching and AU BAS rules handled. Fixed-price.
- Rossum → Xero · MYOB · NetSuite · Dynamics 365 BC
- Custom GST coding · line-item splits · PO matching
- No per-invoice connector fees · you own the integration
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- Salesforce
- HubSpot
- Shopify
- Stripe
- Square
- Power BI
- Deputy
- ServiceM8
- Simpro
Real benefits, by solving real Rossum integration problems.
- Zero Manual KeyingAP team typing 200+ supplier invoices per week into Xero from PDFs, scans and email bodies
- Consistent GST CodingAccount codes, GST treatment and cost centres wrong before the bill even posts
- Line-Item AccuracyRossum captures the header but line-item splits and freight coding still need a human every time
- PO / Receipt MatchThree-way PO, receipt and invoice match failing silently -- mismatches reach payment without approval
- Only Exceptions HumanEvery invoice touching a human regardless of confidence -- no triage, no straight-through processing
Six Rossum integration capabilities
From the Rossum to Xero integration that finally stops your AP team re-keying every PDF, through custom PO matching and AU GST coding rules, to multi-destination Rossum pipelines feeding NetSuite or Dynamics 365 and SAP simultaneously -- built around what Rossum actually captures versus what your accounting system actually expects.
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Rossum → Xero (AP)
The headline integration. Rossum captures invoice data from PDFs, scans, email attachments and even photo snaps -- then posts clean draft bills into Xero with correct account codes, GST treatment, cost centres and tracking categories. Only low-confidence extractions queue for human review; everything else flows straight through.
- Rossum capture → Xero draft bills
- Account codes · GST · tracking categories
- Human-in-loop queue for exceptions only
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Custom Validation Rules
Rossum's out-of-the-box Xero connector is limited. We add the last-mile logic your business needs: PO number matching, supplier ABN validation, line-item split rules, freight and duty coding, GST-free vs taxable line detection, and AU-specific BAS quirks that generic connectors miss.
- PO match · ABN validation
- Line-item splits · freight coding
- AU GST-free / taxable · BAS rules
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Rossum → MYOB / NetSuite / Dynamics
Same intelligent capture layer, different destination. Rossum extracts structured data from supplier documents then we route it into MYOB AccountRight, NetSuite, or Dynamics 365 Business Central -- with the right field mapping, approval workflow and posting rules for each platform.
- MYOB AccountRight · NetSuite · D365 BC
- Field mapping · approval workflow
- Supplier master sync · open PO matching
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Rossum → Concur / SAP / Salesforce
Rossum feeding expense management (Concur) or ERP AP modules (SAP) and syncing document metadata into CRM (Salesforce) for vendor management. Structured data extracted once by Rossum -- posted consistently into multiple downstream systems with transformation handled per target.
- Concur · SAP · Salesforce
- Multi-destination routing
- Document metadata → CRM vendor records
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Rossum API / Custom App Dev
Custom Rossum API integration beyond the standard connectors -- webhook handlers, queue processors, custom document schemas, multi-queue routing, confidence-threshold tuning, retraining triggers and background sync jobs. We work with Rossum's REST API directly.
- Rossum REST API · webhooks
- Custom schemas · queue routing
- Confidence tuning · retraining triggers
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Rossum Data Migration
Migrate historical invoice data into your new AP workflow -- supplier master, invoice history, approved-bill records, document archives. Or migrate out if you're moving from Rossum to another capture platform. Data shaped correctly for the destination before it lands.
- Supplier master · invoice history
- Approved-bill records · doc archives
- Migrate IN or OUT cleanly
A Rossum integration project, end to end
Three stages. Validation rules tested with deliberately awkward supplier documents. Extraction accuracy reviewed with your AP team each sprint. Delivered personally by the founder.
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Week 0
AP Workflow Audit
15-minute scoping call. We map your current AP volume (invoices per week, formats received, supplier mix), your Rossum queue setup, the destination system (Xero / MYOB / NetSuite / other), your existing validation rules and the AU-specific requirements (GST treatment, cost centres, BAS). Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Confidence Test
Two-week sprints with weekly demos. Built against a Rossum sandbox queue and destination sandbox from day one. Validation rules tested with deliberately awkward supplier invoices -- scans, multi-page PDFs, non-standard formats, mixed GST lines, freight on a separate row. Extraction accuracy reviewed with your AP team each sprint.
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Cutover
Production Go-Live
Production wire-up on a planned window. Rossum webhooks registered, destination credentials installed, monitoring and alerting active. Parallel run optional -- first batch processed through both old and new flows for comparison. 30 days post-launch support included.
Before you book the scoping call
How much does a custom Rossum integration cost?
Fixed-price after a 15-minute scoping call and a short discovery session. A focused Rossum to Xero integration with custom validation rules and a human-in-loop review queue typically takes 3--6 weeks. A multi-destination integration (Rossum to Xero plus NetSuite or Dynamics 365 BC, with PO matching, multi-entity and AU GST rules) takes 6--12 weeks. You know the price before any code is written.
How long does it take to build?
A focused Rossum to Xero integration with standard validation: 2--4 weeks. Rossum with custom PO matching, multi-cost-centre coding and a review queue UI: 4--8 weeks. Multi-destination Rossum integration with NetSuite or Dynamics 365 BC plus supplier master sync: 8--14 weeks. Sprint demos every two weeks against real AP documents.
Does Rossum have a native Xero connector -- why do I need custom work?
Rossum does have a basic Xero connector. It handles the straightforward case: extract header fields, post a draft bill. Custom is the right call when you need (a) line-item splits -- not just the invoice total but each line with the right account code, (b) GST treatment per line rather than a blanket rate, (c) PO and receipt matching before posting, (d) cost-centre and tracking-category rules per supplier or department, or (e) AU BAS-specific handling that the generic connector doesn't cover. Most AU AP teams with more than ~80 invoices per week hit at least one of these.
What document formats does Rossum handle?
Rossum's capture engine handles PDF (digital and scanned), image files (JPG, PNG, TIFF), email body text and attachments, Excel/CSV in some configurations, and even photos of paper invoices taken on a phone. Accuracy varies by format quality -- we tune confidence thresholds during the build so only genuinely uncertain extractions reach the human review queue, not low-quality scans that Rossum is actually confident about.
Can it handle multi-entity -- multiple Xero or MYOB organisations?
Yes. Rossum queues can be configured per entity, and our integration layer routes each captured document to the correct destination organisation based on supplier ABN, entity code embedded in the document, or a routing rule you define. Each entity gets its own account-code mapping, GST rules and cost-centre structure.
How does the human-in-the-loop review work?
Rossum has a built-in review UI. Our integration configures the confidence thresholds that determine which invoices go straight through versus land in the queue for a human to check. We can also build a lightweight custom review screen if your AP team prefers a simplified interface or needs to enforce additional business rules (e.g. two-person approval above a dollar threshold) before the document posts.
What about supplier learning -- does Rossum get better over time?
Yes. Rossum's AI learns from confirmed extractions per supplier. The more invoices you process from a given supplier, the higher the extraction confidence becomes. Our integration is designed to feed confirmed data back correctly so the learning loop works -- not just push-and-forget. Within 3--6 months most regular suppliers reach near-perfect straight-through processing.
Do we own the code? What about ongoing maintenance?
Yes. Source code, webhook configuration, deployment scripts, monitoring config -- all yours in your GitHub or Azure DevOps from day one. No per-invoice or per-month integration SaaS subscription to us. Ongoing maintenance is month-to-month -- never locked-in. Hosting is yours.
Best value · quote in 48 hours · code is yours · zero obligation
