Custom NDIS Software built around your provider workflow
Billing, PRODA claiming, participant management, worker screening, Quality & Safeguards compliance, plan utilisation dashboards — built around the way your NDIS provider business actually runs. For registered & unregistered providers Australia-wide.
- Fixed-price — no per-participant fees
- PRODA API · Quality & Safeguards ready
- You own the code — not subscribed to it
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- HubSpot
- Salesforce
- Deputy
- Power BI
- Stripe
- Square
- Shopify
- WooCommerce
- ServiceM8
- Simpro
Real benefits, by solving real NDIS provider problems.
- Faster ClaimingManual NDIS bulk uploads · weekly PRODA copy-paste
- Audit-ReadyCompliance evidence scattered across SharePoint & email
- Plan VisibilityPlan utilisation only visible after the month closes
- Worker ComplianceWorker screening / training expiry tracked in spreadsheets
- Lower CostPer-participant SaaS that gets expensive as you scale
Six capability areas for NDIS providers
From PRODA-integrated billing to support-worker mobile apps to plan-utilisation dashboards — built around your specific provider workflow, your supports delivered and your audit posture.
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Billing, Claims & PRODA
PRODA API integration for direct claim submission. Bulk billing uploads, bulk claim software, payment reconciliation, NDIS price guide compliance built in.
- PRODA API integration
- Bulk billing & upload
- Price guide compliance
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Participant & Client Management
Client database, intake forms, service agreements, goals tracking and the participant portal experience your participants and their families actually use.
- Client / participant database
- Service agreements
- Goals tracking & portal
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Worker, Rostering & Mobile
Support worker mobile app, rostering, worker compliance tracking (NDIS Worker Screening, First Aid, Manual Handling expiry alerts), award-rate aware timesheets.
- Support worker mobile app
- Roster & timesheet sync
- Worker screening tracking
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Compliance & Quality
Incident management, complaints handling, restrictive practices reporting, policy library, NDIS Quality & Safeguards compliance tracking — audit-ready by default.
- Incident & complaints mgmt
- Restrictive practices
- Quality & Safeguards audit
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Integrations
Connect NDIS billing into Xero / MYOB / QuickBooks. Sync rostering with Deputy / Employment Hero. CRM sync with HubSpot or Salesforce. Plan-manager and PRODA portal integration.
- Xero · MYOB · QuickBooks
- Deputy · Employment Hero
- HubSpot · Salesforce · PRODA
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Reporting & Dashboards
Live Power BI dashboards on plan utilisation, worker utilisation, KPI tracking, outcomes reporting and board / financial reports. Replace monthly spreadsheet exports.
- Plan utilisation dashboards
- Worker utilisation · KPIs
- Board & outcomes reports
An NDIS software project, end to end
Three stages. PRODA sandbox first. Compliance review with your Quality & Safeguards officer — delivered personally by the founder.
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Week 0
Provider Workflow Audit
15-minute scoping call. We map your NDIS provider workflow — registered vs unregistered, supports delivered, current tools, PRODA setup, plan manager relationships. Fixed-price quote inside 48 hours.
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Weeks 1–6
Build, Test, Comply
Sandbox build with full PRODA test-mode integration. Compliance review with your Quality & Safeguards officer. Parallel-run with your existing system before cutover. Audit-trail and access controls built in.
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Weeks 7–8
Cutover & Handover
Live cutover on a planned weekend that avoids claim periods. Training for office, support coordinators and support workers. 30 days of post-launch support included by default.
Before you book the scoping call
How much does custom NDIS software cost?
Fixed-price after a 15-minute scoping call and a discovery session. A simple NDIS billing + client management system takes 6–10 weeks. A full provider platform (clients + workforce + billing + claims + compliance + reporting) runs 12–24 weeks. Cost is known before any code is written. No per-participant SaaS — you own the code.
Are you a registered NDIS provider yourselves?
No — we're software developers, not service providers. We build the tools your NDIS provider business runs on. We don't sell PRODA accreditation or compliance certification; that's between you and the Quality & Safeguards Commission. We do build the workflows and audit-trail features that make those audits straightforward.
Do you integrate with the PRODA API?
Yes. PRODA API integration is core to most NDIS provider builds — direct claim submission, bulk upload, payment reconciliation. We build against PRODA test mode in the sandbox phase, then switch to production after your team verifies the workflow.
What about the NDIS Practice Standards and Quality & Safeguards compliance?
The system can't make you compliant — but it makes the evidence trivial to gather. Incident management with required fields, complaints handling with required follow-up, restrictive practices recording aligned to the National Framework, policy & procedure library with worker-acknowledgement tracking. Audit prep stops being a scramble.
Can it handle both registered and unregistered providers?
Yes. The compliance and PRODA features are pluggable — turned on for registered providers, turned off (or minimal) for unregistered providers serving plan-managed or self-managed participants. We scope which features you actually need.
What about NDIS Worker Screening, First Aid, Manual Handling tracking?
Built in. Each worker record holds clearance expiry dates with email / SMS alerts at configurable intervals. Reports show who's expiring in the next 30/60/90 days. Worker screening tracking and award-rate-aware rostering are standard.
How does this compare to ShiftCare, Lumary, Brevity, Careview, Easy Care?
Off-the-shelf NDIS platforms cover 70–80% of most providers. Custom is right when (a) your workflow doesn't fit their template, (b) you're paying steep per-user monthly bills and it's painful, or (c) you need custom integrations they don't support. The scoping call covers both options honestly — we'll recommend you stay on ShiftCare if that's the right call.
Do we own the code?
Yes. Every engagement results in working code that you own outright. No per-seat or per-participant SaaS subscription to us. You can take the codebase to another developer at any time. Hosting is yours.
Best value · quote in 48 hours · code is yours · zero obligation
