Custom Deputy integration — awards, allowances and approvals done right
Deputy rostering & timesheets ↔ Xero Payroll, MYOB, KeyPay, Employment Hero, plus POS (Lightspeed, Square). Hospitality (MA000009), Retail (MA000004), GRIA, B&C — applied correctly per classification. Multi-location aware, pay-period aligned, approval-gated. Fixed-price.
- Awards, loadings & allowances tested with tricky shifts
- Approval-gated — only approved hours hit payroll
- No per-employee SaaS bill compounding with every hire
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Xero
- Deputy
- HubSpot
- Salesforce
- Stripe
- Square
- Shopify
- WooCommerce
- Power BI
- ServiceM8
- Simpro
Real benefits, by solving real Deputy integration problems.
- Awards Done ProperlyNative sync skipping shift loadings, weekend penalties & allowances
- Pay Period AlignedTimesheets exporting on the wrong pay cycle · Tuesday-morning surprises
- Multi-Location AwareOff-the-shelf flows that flatten Deputy areas, locations & business units
- Approvals Pre-ExportHours hitting payroll before the supervisor has actually approved them
- No Per-Employee BillPer-employee or per-month integration fees compounding with every new hire
Six Deputy integration capabilities
From the Tuesday-morning Deputy timesheet export landing cleanly in Xero Payroll, through award-rate handling that survives a public holiday on a casual broken shift, to the labour-as-% of revenue dashboard powered by Deputy + Lightspeed sales — built around how your business actually pays people.
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Deputy → Xero Payroll
The most common AU path. Deputy timesheets ↔ Xero Payroll with award interpretation respected, leave balances flowing back, public holidays handled, allowances exported correctly. Approval workflow gates the export so only approved hours hit payroll.
- Timesheet → Xero Payroll
- Leave · allowances · public holidays
- Approval-gated export
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Deputy → MYOB Payroll
Deputy ↔ MYOB AccountRight or MYOB Business payroll. Pay categories mapped from Deputy shift loadings, STP-compliant export, end-of-pay-cycle reconciliation report so the bookkeeper sees the hours-to-dollars math before submission.
- MYOB AccountRight + Business
- STP-compliant export
- Reconciliation report per cycle
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KeyPay / Employment Hero
Deputy ↔ KeyPay (Employment Hero Payroll) integration with custom field mapping. Award engine on the EH side handles complex pay rules; we wire the right Deputy entities so EH doesn't need to guess.
- Deputy ↔ KeyPay / EH Payroll
- Custom field mapping
- EH award engine wiring
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Award Interpretation
Hospitality (MA000009), Retail (MA000004), General Retail, Restaurant, Fast Food, Building & Construction, Clerks Private Sector. Casual loading, weekend rates, public holiday penalty, overtime thresholds, allowances — applied correctly per employee classification.
- Hospitality · Retail · GRIA awards
- Casual loading · penalty rates
- Allowances · classifications
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POS Integration
Deputy ↔ Lightspeed, Square, Vend, Kounta, Hike POS. Sales-by-the-hour into Deputy for labour-as-% of-revenue dashboards, sales-driven scheduling, demand forecasting. Real-time where it matters.
- Lightspeed · Square · Vend · Kounta
- Sales-by-the-hour into Deputy
- Labour % of revenue dashboards
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Custom Deputy API Dev
Custom Deputy API integration where built-in connectors don't cover — custom HR / WMS / ERP / training system sync, custom roster import flows, custom timesheet export shapes, custom approval workflows, webhooks & background jobs.
- Custom HR · WMS · ERP sync
- Custom roster / timesheet flows
- Webhooks · jobs · approvals
A Deputy integration project, end to end
Three stages. Award rules tested with deliberately-tricky shifts. Cutover landed on a pay-period boundary so reporting stays clean. Delivered personally by the founder.
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Week 0
Deputy Audit
15-minute scoping call. We map the awards in use, the Deputy areas/locations, the payroll target (Xero / MYOB / KeyPay / EH), the pay cycle, current pain points and the integrations you need beyond payroll. Fixed-price quote inside 48 hours.
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Weeks 1–N
Build & Test
Two-week sprints with weekly demos. Built against your real Deputy sandbox / production read-only access. Award rules tested with deliberately-tricky shifts (public holidays, split shifts, late-night surcharges, allowances stacking). Pay-cycle reconciliation each sprint.
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Cutover
Pay-Period Cutover
Cutover landed on a pay-period boundary so reporting stays clean. Parallel-run optional — first cycle exported into both systems for comparison. Monitoring + alerting active. 30 days post-launch support included.
Before you book the scoping call
How much does a custom Deputy integration cost?
Fixed-price after a 15-minute scoping call and a short discovery session. A focused Deputy ↔ Xero Payroll integration with proper award interpretation takes 3–6 weeks. A multi-location, multi-business-unit Deputy integration with KeyPay/Employment Hero + POS sync + custom workflows takes 6–12 weeks. You know the price before any code is written.
How long does it take to build?
Simple Deputy ↔ Xero one-way sync with standard awards: 2–4 weeks. Multi-award Deputy + payroll + POS three-way integration: 4–8 weeks. Multi-location enterprise integration with custom approval workflows + HR/WMS sync: 8–14 weeks. Sprint demos every two weeks against your real data.
Does it handle our award? Hospitality, Retail, GRIA, Building & Construction?
Yes — and this is where custom earns its keep. Hospitality Award (MA000009), General Retail Industry Award (MA000004), Restaurant Award (MA000119), Fast Food Award (MA000003), Building & Construction (MA000020), Clerks Private Sector (MA000002). Casual loadings, weekend penalty rates, public holiday loading, overtime thresholds, allowances (travel, meal, tool, broken shift) all applied correctly per employee classification. Edge cases tested with deliberately-tricky shifts before sign-off.
How is this different from Deputy's native Xero or MYOB connector?
Deputy's built-in connectors handle the 70% of standard cases well — and we'll honestly say if your case fits. Custom is right when (a) your award rules or shift loadings aren't covered cleanly, (b) you need to flow data Deputy's connector doesn't move (custom fields, allowances, classifications), (c) you want a pre-export reconciliation report so the bookkeeper can spot errors before STP submission, or (d) you have multi-location complexity the native flow flattens incorrectly.
Does it handle multiple Deputy locations and business units?
Yes. Each Deputy location / business unit / area mapped to the right payroll cost-centre, tracking-category or department in the accounting system. Cross-location allocation rules (e.g. employee who works across 2 venues, casual contractor with separate ABN) handled per your scoping. Multi-entity payroll (separate payroll runs per ABN) supported.
What about allowances, shift loadings, broken shifts?
All in scope. Travel allowance, meal allowance, tool allowance, broken-shift allowance, late-night loading, early-morning loading, public-holiday work, RDOs and time-in-lieu accruals — applied per employee classification + shift trigger. Edge cases (e.g. casual working a public holiday on a broken shift) tested explicitly before launch.
Do you integrate with KeyPay and Employment Hero?
Yes — KeyPay (now Employment Hero Payroll) is a common AU target. We map Deputy entities cleanly into EH's award engine, configure pay categories to match Deputy shift loadings, and handle the field-mapping that the native EH connector sometimes misses. Employment Hero HR for the people side, EH Payroll for the pay side, Deputy for the roster + timesheets — all wired up.
Do we own the code? What about ongoing maintenance?
Yes. Source code, webhook config, deployment scripts, monitoring config — all yours in your GitHub or Azure DevOps from day one. No per-employee or per-month integration SaaS subscription to us. Ongoing maintenance is month-to-month — never locked-in. Hosting is yours.
Best value · quote in 48 hours · code is yours · zero obligation
