AI that turns invoices, POs and supplier docs into clean Xero/MYOB bills -- no more AP data entry
Vendor-neutral AI invoice processing for Australian businesses. We connect any AI capture tool -- Rossum, Mindee, ABBYY, AWS Textract, Google Document AI, Azure Form Recognizer -- into Xero, MYOB, NetSuite or Dynamics 365 BC with correct GST coding, line-item splits, PO matching and approval workflows. The last mile the AI vendor does not do.
- Any AI capture tool → Xero, MYOB, NetSuite, Dynamics 365 BC
- Custom GST coding · line-item splits · PO matching · approval workflows
- No per-invoice connector fees · fixed-price · code is yours
- Lowest prices Fixed cost · no monthly SaaS bills · founder-led overhead
- High quality Sandbox-first · weekly demos · reconciled pre-launch
- Fast delivery Quote in 48 hours · live in weeks, not months
- Latest tech Latest APIs · v2 REST native · you own the code
- Rossum
- Xero
- MYOB
- NetSuite
- Dynamics 365
- Power Automate
- Salesforce
- SharePoint
- AWS
- Azure
Real benefits, by solving real AP automation problems.
- Zero AP Data EntryAP team typing 200+ supplier invoices a week into Xero or MYOB from PDFs, scans and email attachments -- every line, every time
- Correct GST & CodingAccount codes, GST treatment and cost centres wrong before the bill even posts -- manual clean-up costs more than the original entry
- Line-Item AccuracyAI capture tools get the header right but line-item splits, freight coding and product lines still need a human to finish the job
- PO / Receipt MatchedThree-way PO, goods-receipt and invoice match failing silently -- mismatches reach payment without ever hitting an approval step
- Xero/MYOB Last-Mile DoneAI vendors handle 80% of extraction but the validated, coded bill in Xero or MYOB is still missing -- the last mile is the hard part
Six AI invoice & document capabilities
From the AI capture to Xero/MYOB integration that finally stops your AP team re-keying every PDF, through custom PO matching and AU GST coding rules, to approval workflows, product list extraction and RAG knowledge search -- built around what your AI capture tool actually extracts versus what your accounting system actually expects.
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AI Capture → Xero / MYOB (AP)
The headline integration. Your AI capture tool (Rossum, Mindee, ABBYY, AWS Textract, Google Document AI, Azure Form Recognizer or similar) extracts invoice data from PDFs, scans and email attachments -- we build the validation, coding rules and posting logic that lands a clean draft bill in Xero or MYOB with correct account codes, GST treatment, cost centres and tracking categories. Only low-confidence extractions queue for human review.
- AI capture → Xero/MYOB draft bills
- Account codes · GST · tracking categories
- Human-in-loop queue for exceptions only
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AI Invoice OCR & Extraction
We integrate invoice OCR and AI extraction engines into your AP workflow regardless of vendor. Structured data extracted from digital PDFs, scanned images, email bodies, photos of paper invoices and even handwritten forms. Confidence thresholds tuned during build so genuinely uncertain extractions queue for human review -- not every low-quality scan the engine is actually confident about.
- PDF (digital & scanned) · image · email
- Confidence threshold tuning per supplier
- Handwritten & non-standard format support
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AI Purchase Order & Supplier Processing
Extend AI capture beyond accounts payable invoices to purchase orders, supplier delivery dockets and remittance advices. AI extracts line-item detail from POs, we match against open orders in your ERP or accounting system, flag discrepancies, and trigger the next step -- whether that is a goods-receipt update, an approval notification or a direct posting to Xero/MYOB.
- PO extraction · open-order matching
- Delivery docket · remittance processing
- Discrepancy flags · approval trigger
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AI Approval Workflow for Invoices
AI extraction confidence alone does not replace approval governance. We wire configurable approval workflows on top of your AI capture layer -- routing invoices above a dollar threshold to the right approver, enforcing two-person sign-off for capital items, escalating overdue approvals and logging the audit trail. Integrates with email, Microsoft Teams, Power Automate or a lightweight custom approval screen.
- Dollar-threshold routing · two-person sign-off
- Teams / email / Power Automate notifications
- Audit trail · escalation rules
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Product List & Line-Item Extraction
Beyond invoice totals -- structured extraction of every line item from supplier invoices, catalogues, price lists and product sheets. SKU, description, quantity, unit price, discount and GST flag captured per line. Results posted to Xero line items, a product database, an ERP inventory module or a custom data warehouse. Useful for retail, wholesale and distribution teams managing complex supplier catalogues.
- SKU · description · qty · unit price per line
- GST flag · discount · freight separation
- Xero line items · ERP · product database
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RAG Knowledge Search & Document AI
Beyond invoice processing -- AI document understanding applied to your internal knowledge base: policies, contracts, SOPs, compliance documents and supplier agreements. We build RAG (Retrieval-Augmented Generation) pipelines that let your team ask plain-English questions and get cited answers from your own documents. Integrates with SharePoint, Microsoft 365, SFTP stores and custom document repositories.
- RAG pipeline · plain-English search
- SharePoint · M365 · SFTP · custom repos
- Policies · contracts · SOPs · compliance docs
An AI invoice integration project, end to end
Three stages. Validation rules tested with deliberately awkward supplier documents. Extraction accuracy reviewed with your AP team each sprint. Delivered personally by the founder.
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Week 0
AP Workflow & Document Audit
15-minute scoping call. We map your current AP volume (invoices per week, formats received, supplier mix), your existing or preferred AI capture tool (or help you pick one), the destination system (Xero, MYOB, NetSuite, Dynamics 365 BC or other), your validation requirements and the AU-specific details (GST treatment, cost centres, BAS quirks). Fixed-price quote inside 48 hours.
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Weeks 1-N
Build & Confidence Test
Two-week sprints with weekly demos. Built against the AI capture sandbox and the destination accounting sandbox from day one. Validation rules tested with deliberately awkward supplier invoices -- multi-page PDFs, non-standard formats, mixed GST lines, freight on a separate row, handwritten fields. Extraction accuracy reviewed with your AP team each sprint.
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Cutover
Production Go-Live
Production wire-up on a planned window. AI capture webhooks registered, destination credentials installed, approval routing configured, monitoring and alerting active. Parallel run optional -- first batch processed through both old and new flows for comparison. 30 days post-launch support included at no extra charge.
Before you book the scoping call
Which AI invoice capture tool should we use?
We are vendor-neutral and have built integrations with Rossum, Mindee, ABBYY, AWS Textract, Google Document AI, Azure Form Recognizer, Klippa and Hypatos. If you already have a tool, we connect it. If you are choosing one, we can advise based on your invoice volume, formats and budget -- the right capture engine depends on factors like multi-language support, line-item accuracy on your specific supplier formats, and per-document cost at your volume.
How much does a custom AI invoice integration cost?
Fixed-price after a 15-minute scoping call. A focused AI capture to Xero integration with custom validation rules and a human-in-loop review queue typically takes 3-6 weeks. A multi-destination pipeline (AI capture to Xero plus NetSuite or Dynamics 365 BC, with PO matching, multi-entity and AU GST rules) takes 6-12 weeks. You know the price before any code is written.
Does Xero or MYOB have a native AI invoice tool -- why do I need custom work?
Both have basic OCR capture built in. Custom is right when you need (a) line-item splits -- not just the invoice total but each line with the right account code, (b) GST treatment per line rather than a blanket rate, (c) PO and goods-receipt matching before posting, (d) cost-centre and tracking-category rules per supplier or department, or (e) approval workflow above a dollar threshold. Most AU AP teams processing more than 80 invoices per week hit at least one of these gaps in the native tools.
Can it handle invoices from hundreds of different suppliers with different formats?
Yes -- this is exactly what AI capture engines are designed for. Unlike template-based OCR, AI extraction learns per-supplier patterns from confirmed data. The more invoices you process from a given supplier, the higher confidence becomes. Within 3-6 months most regular suppliers reach near-perfect straight-through processing. We tune confidence thresholds during the build so the review queue stays small from day one.
What document types can be processed beyond PDF invoices?
Most AI capture engines handle digital PDF, scanned PDF, JPG, PNG, TIFF, email body text, email attachments, Excel/CSV in some configurations, and photos of paper invoices taken on a phone. We also support forms processing (structured data extraction from AU government forms, onboarding forms, supplier registration forms) and product list extraction from supplier price sheets and catalogues.
How does the human-in-the-loop review work?
Low-confidence extractions are held in a review queue before posting. Most AI capture tools have a built-in review UI -- we configure the confidence thresholds that determine which invoices go straight through versus land in the queue. We can also build a lightweight custom review screen if your AP team needs a simplified interface or additional business rules before the document posts (for example, two-person approval above a dollar threshold).
Can you also do AI search across our internal documents -- not just invoices?
Yes. RAG (Retrieval-Augmented Generation) knowledge search is an adjacent capability we build on the same document AI foundation. Your team asks plain-English questions; the system retrieves cited answers from your own policies, contracts, SOPs and compliance documents stored in SharePoint, Microsoft 365, SFTP drives or a custom document repository. It's a separate scope from AP automation but often built at the same time for clients who want both.
Do we own the code? What about ongoing maintenance?
Yes. Source code, webhook configuration, deployment scripts, monitoring config -- all yours in your GitHub or Azure DevOps from day one. No per-invoice or per-month integration SaaS subscription to us. Ongoing maintenance is month-to-month -- never locked-in. Hosting stays on your Azure or AWS account so the running cost is at cloud pricing, not agency mark-up.
Best value · quote in 48 hours · code is yours · zero obligation
